Apology Letter for Not Attending a Meeting

It is quite a difficult thing to talk within the company as you have to be very careful. If you are not able of being present at conferences or any other structured meeting then you must write an apology letter. If you will deliver an apology letter then it will show that you are a very responsible person. You must be very careful while using the apology letter language and terminology as it means a lot. You must also include that what is the reason of your absence and how will you compensate now. Following is a sample letter for your help.

Apology Letter for Not Attending a Meeting

[Your Name]


[Letter Date]


[Recipients Name]


[Subject: Subject of Letter] -Optional-


Dear [Recipient’s Name],

I am extremely grateful to identify the statement of your official correspondence intimating to report to a meeting with your esteemed self at 11:00 hours on 18th April 2016 for the post of IT Manager.

I am also work limited to inform you that I had made all the essential arrangements to put together the person on the particular date and time organized, at the planned conference time.

Having said that, I was predicted to be present in the meeting on the day, I had a stifling time in the retail store outlet. It was supposed to be the day the main governmental events, significant business labor unions etc. have mutually declared a rally. There was a hassle everywhere as the whole situation was extreme and the traffic jams, it was next to impossible for me to get in touch with anybody. Common men, wealthy to inadequate, placed to lots of difficulties as well. I tried a lot to get to the conference at the planned hours but my all efforts were in vain. I tried to get any transport to reach your office on time but I failed.

In this disappointing background, I would like to show my written apology and guilt, tardily, still, with a gentle demand to be acquainted with my heartiest apology.

I will again repeat my requests for not only condoning my overall incapability due to unavoidable reasons but also give me an additional opportunity to be present at your conference on another date and time easy to you and assist.

I am extremely sorry for not joining the meeting you’d arranged before but I will guarantee you that I will attend the next meeting for sure.

Thanking you, with interest.

[Your Name]

[Senders Title] -Optional-


Download Details:


Apology Letter for not Attending a MeetingApology Letter for Not Attending a Meeting

Size: 23 KB Word .doc File 2003 & later

Size: 278 KB PDF File

[personal use only: Not for Resale & Distribution]

Umar Ilyas

Hi, everyone. I am a high school teacher by profession and I have always seen people need help in terms of writing formal or professional documents. My goal is to help the public by providing user-friendly, high-quality formal, professional and official letter samples. By doing so, I hope to help people save their time, work quickly and efficiently and improve word processing and documentation in their education, career, and personal life. Hope my effort will help you a lot. I am always available to answer your questions. For any queries or suggestions please contact or write to me at the email address given at contact us page. I will be very happy to see your response to improve my effort. Thank you!

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