Business Invitation Letters

  1. Invitation to open house

All members of the [Company Name] team (and their family & friends) are invited to attend an open house at our new regional warehouse and shipping facility in Eumonia.

The building, at 3875 east West Street (just off Northern Boulevard), will be open for visitors on Sunday, August 5, from 11 a.m. to 2 p.m.

We’ll be offering tours of the facility, which includes a state-of-the-art robotic parts retrieval system, and we’ll be offering a down-home country barbecue in the parking lot and carnival games for the children.

We hope to see you there.

  1. Formal invitation to employee recognition dinner

On behalf of the Board of directors of [Company Name], I am honored to invite you and a guest to attend our annual Honors Banquet for employees of distinction.

Each year we make note of those members of staff who demonstrate exceptional skills and dedication in the performance of their job. We invite winners of the employee of the month, sales champions, and other employees nominated for their special accomplishments.

The dinner is held in the ballroom of the Lumbertown Kiwi Club, at 106 West Main Street. This year’s event is scheduled for Thursday, May 31, at 7:30 p.m.

We hope you will attend. For more than thirty years, it has been our tradition to individually recognize all nominees and for the chairman of the Board of making a special award.

Please RSVP by May 15.

  1. Invitation to Family Day

Do you miss your wife and kids? Does your husband have no idea what you do at work? Want to show off your workspace to mon and dad?

On Friday, May 18, beginning at 4 p.m., we’re opening the doors to [Company Name] for our annual family day. You’re welcome to invite your spouse, domestic partner, children, and other members of your immediate family to come to our Lumbertown headquarters.

We’ll be offering escorted tours of the manufacturing line and you’re welcome to show your family around your own department. At 5 p.m. we’ll gather in the south parking lot for a catered barbecue, with a surprise entertainment act.

Please submit a list of all guests you expect to attend the Family Day to your departmental supervisor no later than noon on May 16; you will receive pre-printed guest passes to bring home on May 17. All attendees over the age of sixteen must bring a government-issued photo id; children sixteen or younger must be accompanied by an adult.

  1. Invitation to reception for retired employees

On Friday, September 18, we’re inviting former employees of [Company Name] to our annual homecoming day luncheon.

We’ll include tours of the offices and manufacturing plant, a demonstration of our current products, and lunch with senior executives. And we promise a few special surprises, too.

You’re welcome to invite your spouse, domestic partner, or other members of your immediate family to come to our Lumbertown headquarters.

Tours will depart at 11 a.m., and lunch will be served at 12:30 p.m. In a tent set up in the south parking lot.

We hope you’ll be able to attend. Please call the Executive Office at extension 8767 to register.

  1. Invitation to business-related social event

We would like to invite you to attend an upcoming meeting of the Bright Idea of the Month awards. The session held to honor all employees who have made valuable suggestions for improvements to our products and services will include a special presentation by the Chairman of the Board.

The meeting will be held Monday, March 1, at 2:30 p.m. in the director’s dining room on the fourth floor. Lunch will be served.

Please confirm your attendance by calling Marjorie Atled in the Chairman’s Office, at extension 876.

  1. Invitation to open house

The Honorable George Thatcher

Mayor of the City of Eumonia

Dear Mayor,

On behalf of the Board of directors of [Company Name], I would like to invite you to be an honored guest at an open house to mark the opening of our new regional house and shipping facility in Eumonia.

At noon on Sunday, August 5, we will have a ribbon-cutting ceremony, and we would be honored to have you share in the event with company officials.

We are very pleased to be opening this building in your town, adding about fifty new jobs. We very much hope you can join us for this event. I look forward to hearing from you.

  1. Formal invitation to elected official to meet with Board

The Honorable Argent Larron

United States House of Representatives

Rayburn House Office Building

Washington, DC

Dear Congressman,

We would be honored if you would accept our invitation to meet with the Board of directors of [Company Name] on your next visit to Lumbertown.

The Board would like to learn more about how we can work with you to support your legislative initiative to eliminate tariffs on processed organic oils. And we would also like to tell local media about how your efforts to establish tax incentives have allowed our company to expand its local operations including our new warehouse and shipping facility in Eumonia.

  1. Formal invitation to reception for distributors or sales partners

On behalf of all of us here at [Company Name], I would like to invite you and a guest to attend a special event honoring our most valuable partners: our leading distributors and sales partners. The event will be held on Saturday, May 12, at 7:30 p.m. at the Lumbertown Marriott and will include a reception, dinner, and a surprise celebrity entertainer.

Please RSVP before May 1 by calling Mary Papelbon at extension 1098.

  1. Formal invitation to reception for customers

Every year [Company Name] turns the tables and treats its best customers to a party that we hope makes obvious our appreciation and thanks for your business.

You and a guest are invited to attend a reception and buffet dinner at the Lumbertown Lumberjack restaurant on Friday, May 4, at 7 p.m. We’ll be offering entertainment and a giveaway of gifts including a grand prize of an all-expenses-paid trip to Acapulco. (Customers whose companies do not allow them to accept gifts can arrange to request a donation to the charity of their choice.)

Please RSVP before April 15 by calling Harry Okajima at extension 7857.

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