How to Write Letter to Government Official with an Example Letter

Letters to Govt. officials/mayors include letters to:

  • Police officials
  • Civil administrator
  • Political representatives
  • Head of the departments of public utilities


  1. Writing letters including requests.
  2. Writing letters including complaints.

INSTRUCTIONS on how to write such letters:

  1. No punctuation marks after the name of area etc.
  2. No punctuation marks anywhere.
  3. Subject has been mentioned.
  4. Begin directly and confidently. Begin with the simple statement of your need of desire.
  5. The second paragraph or middle or body of the letter conveys the details your reader would need to know to answer your request. Include the why and how. If you want to prove extra details do so by highlighting each point or request in a new paragraph points. Information in detailed paragraph gets lost.
  6. Ensure action: you have stated your basic request and explained it completely. Now ensure that the reader will do as you have requested by motivating them.

Here is a model letter which is labeled as well.

Complaint Letter Against the Problems Related to Public Transport in Your Area

A-9 South Juliet Nihau

New Jersey

20th November 2017


The Superintendent of Police

City Circle

New Jersey


Dear Sir,

Through this letter, I would like to draw your attention to a problem of our city which is a major source of inconvenience to the public. I am a resident of inner-city, New Jersey, while my office is located at distance of kilometers on the Mall. I should see the circular road twice daily to commute to and fro my office. It takes me approximately 60 minutes to cover this distance because the road remains choked with ill-organized traffic.

While the road may not be very wide, I earnestly believe that this problem can be resolved by proper traffic management. Removal of encroachments by the hawkers and vendors on both sides of the road can help in minimizing the problem. Similarly, proper parking by public transport vehicles as well as by private cars and motorcycle can contribute to the better flow of traffic.

Sir, as a resident of the [………] city who should undergo the mental torture of driving on this busy road, I beseech you to take personal cognizance of this acute situation and resolve this chronic problem.

Yours faithfully,

John Hudson


Download Details:

Complaint Letter Against the Problems Related to Public Transport in Your Area

Complaint Letter Against the Problems Related to Public Transport in Your Area

Size: 32 KB Word .doc File 2003 & later

Mobile Version: Polaris Office & Google Docs
Size: 19 KB File

Click to Email

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