Apology Letter for Not Attending a Meeting

It is quite a difficult thing to talk to the company as you have to be very careful. If you are not able to be present at conferences or any other structured meeting then you must write an apology letter. If you will deliver an apology letter then it will show that you are a very responsible person. You must be very careful while using the apology letter language and terminology as it means a lot. You must also include that what is the reason for your absence and how will you compensate now. Following is a sample letter for your help.


Respected Sir/Madam, I request your dispensation on the fact that I could not attend the annual executive meeting of managing staff. I apologize for my absence on such a cardinal conference which sufficed for a yearly performance and proactivity.

Sir/Madam, with due respect I request to accept my apologies as I will be quoting my reason of unexpected and sudden absence if you allow me to present myself to you afterward. I will be assuring my better performance coming year by working beyond my capability. Thanking you in anticipation.


Apology letter for not attending a meeting
Size: 23 KB Word .doc File 2003 & later


Dear [Recipient’s Name],

I am extremely grateful to identify the state of your official correspondence intimating to report to a meeting with your esteemed self at 11:00 hours on 18th April 2016 for the post of IT Manager.

I am also work limited to inform you that I had made all the essential arrangements to put together the person on the date and time organized, at the planned conference time.

Having said that, I was predicted to be present at the meeting on the day, I had a stifling time at the retail store outlet. It was supposed to be the day the main governmental events, significant business labor unions etc. have mutually declared a rally. There was a hassle everywhere as the whole situation was extreme and the traffic jams, it was next to impossible for me to get in touch with anybody. Common men, wealthy to inadequate, placed to lots of difficulties as well. I tried a lot to get to the conference at the planned hours but my all efforts were in vain. I tried to get any transport to reach your office on time but I failed.

In this disappointing background, I would like to show my written apology and guilt, tardily, still, with a gentle demand to be acquainted with my heartiest apology.

I will again repeat my requests for not only condoning my overall incapability due to unavoidable reasons but also give me an additional opportunity to be present at your conference on another date and time easy to you and assist.

I am extremely sorry for not joining the meeting you’d arranged before but I will guarantee you that I will attend the next meeting for sure.

Thanking you, with interest.

[Your Name]

[Senders Title] -Optional-

Download Details:

Apology Letter for not Attending a MeetingApology Letter for Not Attending a Meeting

Size: 23 KB Word .doc File 2003 & later

Size: 278 KB PDF File

[personal use only: Not for Resale & Distribution]


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