Letter to Reprimand Employee for Excessive Account Usage

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I [Title] [Name] from [department name] am writing to you regarding your internet usage during office hours in the previous month. As you know, every employee’s bandwidth usage is monitored, and everyone has been assigned a very generous limit, keeping in mind the demands of the work assigned to them.

Your internet usage was twice your account limit, which does not match the requirements of your work. These privileges and perks come with the understanding that the employee would not exploit the trust put in them by the organization. Please ensure that such a lapse doesn’t happen again, as it creates a bad taste and is very inconvenient for others who have to share the bandwidth with you.

Also, management has decided that anyone spending over their account limit will be charged for the excess amount from this month onwards. We look forward to your more responsible conduct in the future.

Yours sincerely,

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Dear Mr. [name]

I [Title] [Name] am writing to you on behalf of the [department name] regarding your excessive account usage on the work trip to [city name] on [date]. You were allocated a TADA of [amount] from the company’s account.

This is a perfectly reasonable amount considering that you only had to stay there for a day, and this covers not only your travel expenses but also the meals you had and the hotel stay charges. You have used an additional amount of [number]. This is not only against company policy but also unfair to the other employees. You are informed that this amount will be deducted from your next month’s pay. Please stay within the budget from next time onwards, as it reflects poorly on you and is highly unreasonable.

Looking forward to more responsible conduct from you in the future,

Yours sincerely,

It causes big problems when business employees use office resources for personal use. Some employees are trusted, but they are the same employees who sometimes play unfairly. If an employee is suspected of making unnecessary use of the company’s account, it is important to reprimand him and ask for an explanation. This letter can be used to reprimand an employee for excessively using the company’s account and ask for explanations.

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Dear [recipient’s name],

As you already know, you have been allocated at the [enter branch] of our company as [enter title] and are entitled to use the company’s account to withdraw money for payments or deposit the money that has been earned in cash. This shows that the company trusts you a great deal.

This letter is to inform you that I have received the monthly report from the bank. This report shows the detailed activities, withdrawals, and deposits made to the company’s account. Surprisingly, more-than-expected withdrawals were made in the last month. I hope you know the limits of the company’s account usage. If an exceptional use of the account was made, you were expected to inform us about that.

In response to this letter, I want you to meet me at the main office on [enter date] at [enter time]. Before the meeting, I also want you to reply to this letter and briefly explain the issue. Thank you!