Letter to Criticize an Employee for Excessive Telephone Usage

Not all employees are responsible employees. Employers sometimes have to deal with irresponsible employees. Such workers need notifications quite often in order to force them to keep their attitudes in compliance with the rules and regulations. But be sure that the twisted attitudes are not tolerated anywhere for long if they are not corrected after being criticized. This letter can be used to criticize an employee for excessive telephone usage.


Dear Mr. [enter employee’s name],

I am writing this letter to you in order to remind you that the use of office phone is supposed to be for official purposes only. The employee handbook also says so and I hope that you have had a chance to read the handbook at least once. If you have, I am uncertain of the reason why then you are seen busy with the phone quite often which I am sure is not for official purposes always. Apart from using the office phone, you have been observed using your own phone in the office hours even though you know quite well that the use of the personal phone in the office hours has been allowed only for important or emergency calls.

In response to this letter, you either have to improve your attitude and avoid this unnecessary use of phone especially our phone or otherwise mention a valid reason of why are you doing so. I don’t want you to come up with an argument though. In the end, I would again suggest you reread the office rules as you seem to have forgotten them. Thank you!


[Your Name]

[Senders Title] -Optional-


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Letter to Criticize an Employee for Excessive Telephone UsageLetter to Criticize an Employee for Excessive Telephone Usage

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