Letter to Delegate the Responsibilities during the Trip

This letter is written to someone when you are not available to work and want to provide your replacement. The letter should include all the details related to the replacement so that the work can be continued successfully. The letter should be written in such a way that the reader can fully understand the letter without any confusion. All the necessary details such as deadlines and responsibilities should be explained in the letter comprehensively. The task which has been assigned to you or the request that wants to make should be clearly written in the letter. The details about the place, date, and the assigned task are also the main part of the letter. The information which is needed to perform the task of delegating responsibilities should also be mentioned in the letter. If you think that you are ready to perform any extra task during the trip, then mention it. The tone of the letter should be positive and polite.


Dear [Recipient’s Name],

I have to go out of [city] for some business meetings and I will not be available from [23rd July] to [31st July]. Please process all the orders during this time duration if they request for rush delivery. I allow you to make some work schedules in my absence. I will also give approval to my employees to make urgent changes in the projects if required. I will stay in touch during this trip and will keep guiding my employees. I don’t want to put you in trouble but this meeting is very important for me. Thanks for your cooperation.

[Your Name]

[Senders Title] -Optional-


Download Details:

Letter to Delegate the Responsibilities to Someone during the TripLetter to Delegate the Responsibilities during the Trip

Size: 30 KB Word .doc File 2003 & later

Size: 263 KB PDF File

[personal use only: Not for Resale & Distribution]


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