Letter to Criticize an Employee Demanding Undue Reimbursements

Employees sometimes pay for certain business dealing and tours from their own pockets. They’re however reimbursed by the company once the claim is approved. Not always the claim is a due claim. Sometimes employees demand for reimbursement that is wrong. It happens either by mistake or is done intentionally. If this happens, an employee is criticized for this so that he may avoid such an attitude in future be it intentional or unintentional.


Letter to Criticize an Employee Demanding Undue Reimbursements


[Your Name]


[Letter Date]


[Recipients Name]



[Subject: Subject of Letter] -Optional-


Dear Mr. [enter employee name],

I did not expect this irresponsible behavior from you. I am also not convinced yet that it was a mistake. After your international tour last month to the [enter country] for business purposes, you were asked to submit the report of your expenses and the total costs so that a reimbursements could be made to you. Your report mentions your stay at [enter hotel] which is one of the most expensive hotels of [enter country name] while according to our knowledge you stayed at [enter hotel name] during your business tour which is not as expensive as the hotel that you mentioned. The mistake in writing the hotel name is understood. You possibly had visited that hotel to meet someone and might have confused the hotel name while writing however; I am unable to understand why the dues of hotel are mentioned more than expected. Mr. [enter employee name] also stayed at the same hotel three months ago when he was on a tour and his hotel dues were totally different from yours. Interestingly, his stay was double the time you stayed.

Let’s hope that it was only a mistake. You’re requested to meet me at my office so that you may be given a chance to explain your point.

Thank you!


[Your Name]

[Senders Title] -Optional-


Download Details:


Letter to Criticize an Employee Demanding Undue ReimbursementsLetter to Criticize an Employee Demanding Undue Reimbursements

Size: 29 KB Word .doc File 2003 & later

Size: 183 KB PDF File

[personal use only: Not for Resale & Distribution]

Umar Ilyas

Hi, everyone. I am a high school teacher by profession and I have always seen people need help in terms of writing formal or professional documents. My goal is to help the public by providing user-friendly, high-quality formal, professional and official letter samples. By doing so, I hope to help people save their time, work quickly and efficiently and improve word processing and documentation in their education, career, and personal life. Hope my effort will help you a lot. I am always available to answer your questions. For any queries or suggestions please contact or write to me at the email address given at contact us page. I will be very happy to see your response to improve my effort. Thank you!

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *