Letter to Cancel a Service Contract

Service providers mostly provide services on contract basis. The contract can be yearly, semi-annually or even a few weeks, depending on the type and kind of services. Though service providers try to satisfy their customers since it is the customer through whom they are able to generate income, some services may not be satisfactory enough for the customers, or the customer may not be interested in taking the services anymore. In such cases, it is better to cancel the service contracts that one finds unsatisfactory or lacking quality.

For this, a service contract cancellation letter can be written. While the service contracts are canceled due to unpleasant reasons mostly, it is recommended to not write the service cancellation letter in an unpleasant tone. Remain formal and polite. However, it is good to record your reasons for cancellation so that they may improve their services for other customers later on.

Letter to Cancel a Service Contract


[Your Name]


[Letter Date]


[Recipient’s Name]



[Subject: Subject of Letter] -Optional-

Dear [Recipient’s name]

I am writing to you in order to request cancellation of the contract #123456. Your agent has been providing carpet cleaning services at my house since 4 years. It has been a good experience with your company, however; I am not satisfied with the services given in the last six months. I had recorded a complaint but was not responded in time. I think this is the time that I look for another company. I am canceling my contract with you. This cancellation will be effective from [date]. Thank you for your services.


[Your Name]

[Your Title] -Optional-


Download Details:


Letter to Cancel a Service ContractLetter to Cancel a Service Contract

Size: 25 KB Word .doc File 2003 & later

Size: 158 KB PDF File

[personal use only: Not for Resale & Distribution]



I am always available to answer your questions. For any queries or suggestions please contact or write to me at the email address given at the Contact Us page. I will be very happy to see your response to improve my effort. Thank you! *Please write to me at Contact Us for anything for which you were here on my website and could not find it. Your required stuff will be updated within 24 hours at maximum.

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *