Letter Stating Resignation is Accepted

A letter stating resignation is accepted is a formal document issued by an employer or authorized entity to an employee who has submitted their resignation. The letter officially acknowledges and confirms the employee’s decision to leave the company.

The purpose of writing this letter is:

• To formally acknowledge and accept the employee’s resignation.
• To confirm the employee’s last working day and outline any necessary next steps.

Here are the samples.

#1

Dear Allan, I received your letter earlier this morning. I was sorry to hear that you wish to leave your position as Assistant Marketing Manager. On behalf of management, I hereby accept your resignation with mixed feelings. Thank you for informing us one month in advance and giving us sufficient time to find a suitable replacement.

You always maintained an excellent attendance record and were blessed with exceptional work skills. Everybody enjoyed working with you due to your friendly attitude. Finding someone who exactly matches your skills will not be an easy task. The departure of a talented employee is indeed bitter news to hear. You have spent quality time, and your services will never be forgotten.  Good managers are hard to find, so consider us if your new job doesn’t meet your expectations. The doors of the company are always open for you.

You have earned your name as an efficient and careful manager for the company. The company will never forget the hundreds of hours you spent working beyond your assigned duties. Your faithfulness, loyalty, and cooperation were evident even during the company’s challenging times. Even then, you stood tall and showed a great deal of commitment to the company. Your excellent strategies helped the company emerge from its difficult times. We give you full credit for developing and restructuring your marketing department.

I will be honored if you ask me to write a recommendation letter for your new job. Although you are leaving this company, your services will be remembered for a long time to come. I want to know the reasons behind your sudden resignation. For this purpose, I have arranged a meeting on [date]. You are expected to attend it and indicate all pitfalls you have observed.

We wish you the best of luck in your future endeavors.

Regards,

Management

Sample -2

Subject: Acceptance of a Resignation Letter

Dear Allan,

This is with reference to your resignation letter received on [date]. You are hereby informed that the management has accepted your resignation letter for the position of Assistant Manager of HR. You will be relieved of your services, effective December 1, 20XX.

Allan, it will be difficult for us to find a sincere employee like you. The HR department will not be the same in your absence. You have been an asset to this company throughout your employment period. You always amazed us with your excellent and professional working skills. We witnessed your growth from an HR intern to a manager-level post. The way you handled numerous challenging projects was terrific, and you have also been awarded a certificate of excellence for this achievement.

As per company rules, the HR department is bound to settle your dues before you leave the company. We have also forwarded your resignation letter to the accounts department and HR department for final settlement. Moreover, an information sheet for exiting employees is also attached to this letter. It contains information about the payment of group insurance and the final payment to relieving employees. Please read it carefully, and if you have any concerns regarding your benefits, you may contact the accounts department.  

In keeping with the traditions of this company, we kindly request that you participate in an exit interview to provide us with valuable feedback. This is optional for you, but we would appreciate your participation. If you agree, please inform us via email so that necessary arrangements can be made accordingly.

In the end, you are directed to return any company property you still have in your possession on or before the last date of your employment.

Your valuable services to this company will always be deeply appreciated and remembered. We wish you all the best for your bright future.

Regards,

Management

#3: Short format

Dear (Recipient’s Name),

I am writing to you regarding the resignation letter I recently received. We need you for our business, as you are one of our most capable employees. However, I also understand that your resignation is for a reason, which you mentioned in the letter. I hereby approve your letter of resignation. Additionally, I would like to express my sincere gratitude for the services you have provided to our company. We wish you all the best of luck.

Please collect your experience letter and cheque from my office. Thank you!

4-

I [title] [name] am writing to you regarding your resignation letter dated [date]. I formally accept your resignation on behalf of [company name]. We expect you to work for the notice period of [number] months as agreed upon in the contract you signed at the time of employment on [date]. [Date] would be your last working day with us. Your case has been forwarded to the finance department, which will ensure that all your dues are cleared by the time you leave.

We would like to thank you for all the hard work and dedication you have shown over the years. We are confident that you have learned a great deal during your time with us and will be able to apply this knowledge in your future projects. We wish you all the best in your future undertakings.

5-

I [title] [name] formally accept your resignation letter dated [date] on behalf of [company name]. As per your contract, you are expected to work your notice period. The [finance] department has been informed about your resignation and told to clear your dues promptly. If you have any further queries, please do not hesitate to contact Mr. [name], the [title] of the [department name]. You can reach him by phone at [phone number] or by email at [email address].

We would like to take this opportunity to express our appreciation for your hard work and dedication during your time with us. You were a valuable asset to the [name] team and a highly valued employee. We sincerely regret your immigration to [country name], you will surely be missed. We wish you all the best in your future endeavors.

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