Job Refusal Letter to Company

When you are not accepting a job offered by a company for any reason, writing a rejection letter is the right thing to do. Declining the job offer verbally is not a practical act and it is good to write a letter.

The purpose of writing the letter is to let the reader know that you are turning down the job offered by them. The letter should be short and no important information should be missing from it. The conciseness and the briefness of the letter should be maintained.

A job refusal letter should be written immediately after you have made the decision of rejecting the job so that the employee can hire someone else. There is no specific format to be followed in the letter, however; the letter should be written in such a way that professional touch can be seen in it. The tone of the letter should be positive and it should reflect that you are not being rude or arrogant.

The letter should be polite so that the doors for future opportunities remain open for you even after rejection.

Job Refusal Letter to a Company

Thank you so much for offering me the job for the post of assistant manager in your company. I regret that I am declining your offer. Although there are many opportunities for me in your company to grow and prosper, I have chosen another company to work in because they offer me a better job related to my skills and a better salary package.

I really enjoyed meeting you and your team. You had been very kind to me in the interview and I wish that I could work with you.

Best wishes for your company’s success.

Declining an offer

Thank you for your offer of employment as a senior financial analyst in the Accounting Department of [Company Name].

I am honored to have received the offer; I was very impressed with the company and everyone I dealt with during the interview process. However, I regret to inform you that I have decided not to accept the job offer.

[I have instead decided to return to school to seek a graduate degree in business administration; I believe this will qualify me for a management position, which is my goal.] -optional detail

I wish you the best of luck in filling the position. Please pass along my thanks to the search committee.

[I hope (Company Name) will once again consider me a top candidate for employment after I receive an M.B.A two years from now] -optional detail

Response Letter to a Job Rejection

Rejection could be of many types. A bid rejection, rejection for a job, a proposal or offer rejection and many others. Rejections and Acceptances are part of life and particularly part of business sphere too.

Thinking on the factual grounds, when there are more than one options and one is bound to select only a few, it is certain that the rest will be excused. Some win and some lose. But the failures should never be taken personally. Rather, a person should remain motivated and accept the rejections as graciously as an acceptance. This unexpected behavior marks miraculous impressions.

Not only that the rejected person is able to keep himself positive but a graciously accepted rejection can open more opportunities for him since he is then regarded as a person of mighty destination and mountainous courage which is what most businesses desperately search in their employees.


Dear (Human Resource Manager name),

I want to thank you for your interest and the time you took to interview me. I am sorry to know that I was not accepted for the (designation) but it was a privilege to learn more about your company. I would keep an eye on any future openings as it would be an honor to serve in your company under such mentors. Meeting your staff especially Mr. (name) who is no less than a legend in this field, was a truly memorable experience for me.

I would like to request you that if it is not too inconvenient, please let me know the reason why I was not selected. It would help me improve and would be beneficial in my job search.

In the end I would like to thank you once again for giving me the time and consideration. I want to wish you and your team all the best.


I want to express my gratitude for giving me the opportunity and time to interview for the job of (designation) in your firm. Even though I was not selected, but the lessons I learnt during the initial interviews for the job gave me a deep understanding of the working of your prestigious organization. I found the job interesting and challenging and I would love to be a part of your synergetic team, if there is any other job opening.

It would be a great help for my job hunt, if you could point out my short comings, so that I could work on them.

Looking forward to seeing you again and wishing you and your team all the best for the future.


Dear [Recipient’s name],

It is a little sad to see this opportunity go; however, I am not disappointed since I believe that God never closes a door without opening another. I would like to thank you very much for your precious time. It was a very thought provoking interview and even though I am not selected, I got the chance to learn a lot of things from your experience.

I would also like to thank you for the guidelines and suggestion that you made on how can I deal with my shortcomings to become a better and competent applicant. You boosted my energy as well as my morals for future endeavors. I’m certainly indebted to you. Thank you very much.


[Your Name]

[Your Title] -Optional-

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