Contract Cancellation Response Letter
Sample -1
I hope you will be fine. I just received your letter about the termination of the contract which was signed between us on [date]. I was shocked to know that our company will no longer be supplying you with the material. Although I personally took a lot of care whenever we sent you the supply but there must have been some negligence by our labor due to which you were forced to take this extreme decision and I am very sorry for that. Signing the contract with you meant that we had to follow all the directions issued by you with respect to material supply but we could not come up to your expectations. I, however, accept this contract termination.
On receiving your termination letter, I personally conducted an inquiry, and the results of that inquiry revealed that there were some flaws found in our services and I want to say you that we have overcome all the flaws and weaknesses. Now, I wish to assure you that we have gained the ability to come up to your expectations and if we are given another chance, you will find our services flawless and much better than before.
Enclosed with this letter is our company profile along with relevant details so that whenever you wish to use our services or our assistance in any of the business matters, you may contact us. Our services will be available to you anytime you need them. In the end, I want to appreciate that you had been cooperative and loyal to us and made a sincere partnership with us. We wish you all the best of luck with your business.
Yours sincerely,
[XYZ]
Size: 20 KB Word .doc File 2003 & later
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Sample -2
Subject: In response to cancellation of contract [X]
Dear Henry,
This letter of mine is being written in response to your contract termination letter which was initiated on [date]. I received this letter yesterday and was greatly shocked on seeing it. However, I admit that there might have gone something wrong from our side, owing to which you were forced to take the decision like this. No doubt, I tried hard to get things done up to the mark but at the same time, I am very sorry for not being able to come up to your expectations.
I went through the letter and came to know all those reasons which led to the termination of our mutual contract. I personally held an inquiry and found and came to know the fact that my staff was involved in sheer negligence owing to which you decided to terminate this contract.
I hereby admit through this letter that there were some huge mistakes from our side but at the same time, I assure you that these were not made intentionally. I, along with my team, worked very hard and burnt like midnight oil to complete this project successfully. But unfortunately, it was terminated by you in the way. You should have waited few more days to see the progress in the project. Now, I want to say that please look again into your decision regarding termination of the contract and give us one more chance to provide you with our services. This time we assure you to provide you our flawless services, free from any mistake and according to your desired standards.
I hope you will reconsider your decision and I am waiting for your positive response in this regard.
Yours sincerely,
[XYZ]
Size: 20 KB Word .doc File 2003 & later
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