Letter Announcing Availability by Appointment Only

Business people have a tough and scheduled life. They cannot be reached at any time. Those who have a whole lot of work to manage, a company to run, and hundreds of employees, clients, and business partners to cater off must have everything scheduled. One unscheduled off-time meeting can disrupt their whole work plan. This is why it is suggested to take an appointment before meeting people with a busy life.

If a professional person finds himself entangled in unscheduled meetings and calls, he can write a letter announcing his availability only after appointments so that he be reached according to scheduled formats. The letter announcing availability by appointment can be written for this purpose.

The benefit of this letter is that relevant people are informed about the availability and they then know not to disturb the person by giving him a random call or unexpected visit.

Letter -1

Subject: announcing availability by appointment only

Dear Mr./Ms. [name]

I [official title] [name] am writing to you on behalf of [organization name] in reference to your query regarding our [name] services. First of all, I would like to thank you for selecting us at [company name] for [project name]. You would not be disappointed as we are the best [retailers/service providers] in this [area/field].

Post-Covid we have slightly changed our business practices. Now our professionals are available for consultation by appointment only. This is to ensure the safety of both our staff and esteemed clients. To book an appointment please call Mr. [name] in our [department name] department. You can also book an appointment through email. The email address is [email]. In case of further quarries, you can always get in touch with our [department name] department on [phone number] or through email at [email address].

Letter -2

Dear [Recipient’s Name],

Please note that because of tough schedules and several diverse commitments I will not be available onwards for any meeting or call without an appointment. You are requested to please contact my secretary [enter name] for appointments if you are willing to meet regarding any business matters. I hope you understand that while running a huge business, that too with several responsibilities, one cannot be available at any time. I have to schedule things so that mismanagement could be avoided.

Accept my apologies for not entertaining any clients without a prior appointment. For appointments contact at 123-4567-8901.

3-

Dear Mr/Ms [name]

I [official title] [name] am writing to you on behalf of [organization name] in reply to your query regarding our [name] services. You can view all the services we offer, their rates, duration and all the relevant details from our website. Our employees are the best in their fields. They are highly trained and have a minimum of [number] experience in their respective fields. Due to high demand, you would have to book an appointment for a personal meeting.

To book an appointment please call Mr [name] in our [department name] department. You can also book an appointment through email at [email address].In case of further quarries, you can always get in touch with our [department name] department on [phone number] or through email at [email address].

Yours sincerely,