Request Letter to Boss for Purchase of Material


Subject: Requesting purchase of [X]

Dear Sir, I hope you will be fine. I am Andrew, nominated manager of our construction project. Through this letter, I want to inform you that the project is going on at a great pace but we are running short of the pipe supply right now.

This is the major problem that is being faced by us nowadays because we are just about to start the sanitary work and you know that a plastic pipe is an essential ingredient of this work. Therefore, I want to send you a formal request for the purchase of plastic pipe at our construction site on an immediate basis and as soon as possible.

In order to complete the project within the specified time frame, it is necessary that the requested material must be supplied on the site within one or at most on [X]. Labour is continuously asking for it because if this is not done on time then we will have to stop the project owing to the non-availability of material.

I have talked with the owner of [ABC plastic industries]. They can provide us with material as per our desired standard and at subsidized rates. If you wish, I can schedule your meeting with him.

It is therefore requested to you that my request must be given due consideration by you to complete the project on time. Kindly assure the in-time availability of material. I shall be very thankful to you in this regard.

Yours sincerely,


Size: 20 KB Word .doc File 2003 & later



Subject: Forwarding request of purchase of [XYZ]

Dear Sir,

I am Alex, appointed as a project manager for the accomplishment of a very important project of the company. I would like to draw your attention to the point that we are in dire need of the purchase of material immediately for our ongoing project. This project is going on at a great speed and I am foreseeing it to be completed within a week but the material shortage has become a major hurdle in the way.

It has been more than two weeks since I requested you for the same purpose but I regret to say that you did not show any interest in this matter. Now I am requesting you again through this letter that if we run out of the material, the project will be stopped which is not an acceptable thing for both of us.

To avoid this problem, I am requesting you again that this material supply should be made as early as possible and for this purpose, you need to do a quick purchase. A list of desired items has been prepared by me and the same is being sent to you along with this letter.

I hope you will show a positive response to my request and purchase the requested material as soon as possible to avoid further inconvenience. Waiting for a positive response from your side.

Yours sincerely,


Size: 21 KB Word .doc File 2003 & later



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