Acceptance Letter to Speak at a Conference

Since our childhood, parents and teachers have tried to build up the confidence that is needed in every walk of life. One cannot perform well in life until the time his confidence level is high. He should be able to convey his feelings or thoughts confidently.

Therefore, our schools and colleges hold different competitions of dramatics and speeches, etc., to enhance the confidence level and build up speaking powers in their students, and this is not possible without practice or positive participation in these competitions.

This is necessary so that when these young ones enter their professional life, this is the main ability that can lead them to a positive future and let them freely their ideas to convey the message. This speaking power is also needed in different conferences to approve one’s view or their company’s view. This is why the company always recommends an individual or a team to speak at a conference that has a higher confidence level, speaking power, and good appearance.

#1

I received your invitation to deliver a talk on the topic “[name of topic]’ on [date] at [place] in your esteemed University. It is a matter of privilege for me to speak on the topic, which is not just close to my heart, but also a promising field for the future, which must interest students at your university. It was heartening to read that your university has already incorporated courses on the topic into your curriculum. It will make for an educated and informed interaction with your faculty and students.

Being my first visit to your institution, I request the following arrangements at the venue, which I hope will not be a matter of convenience for you:-

1. I will run my presentation for which a presenter stick would be required.
2. Due to my weak eyesight, a screen may be placed in front of the stage, facing the stage, so that I can comfortably be ready from it.
3. I have recently recovered from COVID-19; therefore, I would request that social distancing be adhered to during the occasion, to avoid awkward moments during interactions, which I am sure you will have kept to a minimum.
4. To ensure a comprehensive coverage of the subject matter, I will require a minimum of 45 minutes of lecture time, followed by an equal amount of time for questions and answers.

For any further coordination, my assistance [Mr./Ms. Name may be contacted at [contact number] or [email address] during working hours. Looking forward to a rewarding interaction.

#2

I am writing to accept the invitation from your NGO to speak at the annual conference on Women’s Studies on the topic of ‘challenges faced by women in the 21^st century. I am greatly honored and would like to share my insight on this vast topic. As you know that I have worked closely with women belonging to different strata of life in my work as a social activist and human rights lawyer.

My experience has taught me that the problems cannot be limited to a single issue, but they covers a whole variety of issues ranging from opportunities to seek education to financial independence, healthcare facilities, and the ‘pink tax’. I would like to focus on financial independence and how women of different races and educational backgrounds can achieve that.

Considering the variety of your audience, I am sure it would be beneficial to a lot of them and bring some degree of awareness to the people looking for the issues faced by women in this age and time, and how organizations like yours can help them out.

Looking forward to an interesting learning experience.

#3

Innovators Corporation
William Bullock
21 St. Crystal Bird Avenue, New Mexico.

[Date]

Mr. Peter Hayden
Marketing Manager
Innovators Corporation.

Dear [Recipient’s Name],

I am pleased to inform you that the Managing Director has accepted my recommendation to spare you for a/an [NAME] international conference in Dubai. Moreover, you would be representing our company and accountable for all the queries asked by the participants of the conference.

Therefore, I would like to advise you to prepare a good presentation and rehearse it well before showing it to the Managing Director. Furthermore, if you do not know the answer to any question, then no need to pass any wrong statements in the conference room about the company. Just take the email or cell number of the person asking the question and clear them afterward. You have a lucky chance to prove yourself, and this participation will improve your career.  My best wishes are with you. Stay blessed.

Looking forward to your kind concern.

Sincerely,

William Bullock

Assistant Managing Director, Innovators Corporation.