Lease Termination Letter
A lease is basically a contract between the landlord and tenant under a fixed period of time. All kinds of land, property, and services are basically leased under specific terms and conditions. Written documentation is the main part of this contract. Nowadays, it is becoming a very vast and profit gaining mode of business.
Various rich landlords are mostly involved in leasing their property for investment and earning profit. Sometimes, it is good for those investors who cannot buy any property to start their businesses. But it has some pros and cons. One needs to legally check the land or property, he is taking on a lease.
Sometimes people betray the innocent in the name of leasing. All the terms and policies should also be checkered while undergoing agreements.
1-
I regret to inform you that I have decided to terminate your lease effective [date]. The reason for this decision is the consistent complaints I have been getting from your neighbors regarding your bad attitude and rude behavior when confronted with littering or wrong parking. The incident that happened yesterday involving the exchange of verbal abuse between you and the tenant in apartment 8D was literally the last nail in the coffin.
I have repeatedly requested you to live by the community rules, avoid making loud noises at night, stop littering the stairs, and park your car at the designated parking spot and not in a way that blocks the way for others. These are basic etiquettes and without following these, harmonious community living is not possible.
I would encourage you to move out by [date] so that the apartment can be prepared for rent before the start of the next month. When you have moved your luggage, kindly inform me so that I can come and inspect the property and hand over the security deposit after making any deductions required for repair work.
I am attaching a checklist of the items I would be inspecting and the detailed photographs of the apartment taken at the time of handover. As you must remember these photographs are taken for comparison and damage assessment purposes.
By contrast, you are required to share your new address and complete contact details before leaving so that any bills, unpaid dues, or any parcel, which is received after you leave may be forwarded to you.
I hope that this episode would be a learning experience for you and you would not repeat the same mistakes again. Wishing you all the best for the future and looking forward to a positive response.
2-
I am writing to inform you that I have been promoted and transferred to [city name]. I have to report to my new office on [date]. Hence, I have to terminate the lease of your apartment in which I have been residing since [date].
Sir as you know that I have been regular in my monthly rent payments, I am sure I do not have any unpaid dues but I would like a written confirmation after the fact. We would complete packing by [date].
Please come, inspect the property after that, so that you can assess any repair work required, and return the security deposit. We have to leave the city by [date] therefore I want to complete all these formalities before that.
In the end, I would like to thank you for being so considerate and helpful. I would leave my contact details in [city name] so that if there are any bills that arrive after we have left you can get in touch without inconvenience.
Wishing you all the best for the future.
3-
JW Kids Shop, Moon Shopping Mall
Johnson Wordsworth
26 St. Pearl Avenue, Washington
[Date]
Mr. Wheelock Paul
White Sparrow Real Estate
Block 24C, Renton Avenue, San Francisco
Dear [Recipients Name],
I regret to inform you that I am vacating shop number 10 which I occupy at the moon shopping mall. My lease will terminate on 31st December 20XX and I am planning to leave the shop by December 28, 20XX.
I have already sold out all the stuff in the shop. Therefore, the shop is empty for the last three days but I will return it to you after necessary maintenance as it was in its original condition when I occupied it.
Moreover, I have paid all utility bills and got the “Nil Liability Certificate” from the shopping mall administration. I request you to submit my security deposit to the shopping mall administration which I will collect while returning keys. I am shifting my business abroad due to unavoidable reasons and I will be available for the next two weeks at my home address.
If you have any complaints or issues, then please let me know at my home address or contact me through my landline number.
I am very grateful to you for your kind behavior and for helping me to flourish my business through this shop.
Sincerely,
Johnson Wordsworth
CEO, JW kids Shop, Moon Shopping Mall
