Letter of Inquiry for Disbursal of Grants

Foundations rely on sending a letter of inquiry instead of long proposals. Non-profit organizations always need them as the money they are granting for certain projects or anything else should be conveyed to the right people or organization.

Many non-profit organizations play a vital role in social causes. They need grants to start their projects. While writing LOI’s one needs to present a short summary. The needs and aims should be explained.

Major activities and targets should be explained. An overview of the purpose should be explained. The methodology and objectives should be given. Above all, once funds are granted, we need to process them as per our statements. And we should be grateful to the funders by writing a thank you note or letter to them.

We should be time-restricted. Any guidelines that funders need should be attached with the thank you letter. A potential request for granting funds should be concise and accurate. And LOI’s should be responded to properly.


I am writing to inquire about the grants being disbursed to needy students by your organization. I am the principal of [name] which is a charity school and we have some very bright students who are about to complete high school. They have excellent grades but they cannot afford to study ahead as they belong to very poor families with average income below [amount].

Investing in the education of these children will not just improve their lot but change the fate of their families. As Benjamin Franklin once said, ’An investment in knowledge pays the best interest.’ I hope that you would give these students your kind consideration and help them in achieving their potential.

I am attaching their academic results and their parent’s income details. You can verify their credentials independently. In case of any query, please feel free to get in touch with me at [contact details].

 Looking forward to a positive response from your side.


It has come to my knowledge that your prestigious NGO is disbursing grants for deserving patients and I am writing to inquire about the procedure and the details. I am a doctor and I see patients in the poor neighborhoods of the city free of charge on the weekends.

I have some diabetes patients who need help with their medical expenses. As you know Diabetes is one of the most expensive diseases due to the constant demand for insulin injections and testing strips etc.

The first person I would like to recommend is Mr. [name] who is a barber by profession and has an annual income of [amount]. He is the sole breadwinner of his family and has two school-going children. He was diagnosed with type two diabetes last year in March. However, due to unaffordability, he did not take the medicine in the prescribed dosage and hence was hospitalized last month due to nerve damage.

The second person I would like to recommend for this grant is Ms. [name]. She is a widow and a teacher by profession. She cannot afford her medicines and frequent tests. Her kidneys are now starting to suffer and if left untreated she stands at risk of losing a kidney.

Your intervention can help save these people’s lives. I can vouch for their eligibility, as they do not have any other source of income to support their medical expenses. I am forwarding their complete medical file and contact details. Looking forward to your kind consideration.


Stars and Sky Foundation
David Williams
Block 21B, Moon Avenue, Los Angeles.


Mr. James Fritz
Crescent Inc. Institute.
Block 33C, Freemont Avenue, Las Vegas.

Dear [Recipients Name],

Hope you are having the best in health and joy. Having studied your funds’ request, we are ready to disburse the grants. Your project looks very intuitive for senior citizens. As you mentioned that the senior citizens you are working on are isolated and unable to avail of different facilities regarding health, wellness, and socialization. We agree to grant you $75,000.

Moreover, we would like to have a concise summary of your project including the estimated time and process. We would admire it if the required information would be submitted as soon as possible. We would like to have a detailed survey of the senior citizens who will avail of this package.

I would like to suggest you add some educational events and physical exercises for senior citizens as it will help in eliminating depression and pessimism among them.

Wish you success in your project.


David Williams
Associate Director, Stars and Sky Foundation


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