A collection of formal, official and professional letters
1- I [Title] [Name] from [department name] am writing to you regarding your internet usage during office hours in the previous month. As you know, every employee’s bandwidth usage is monitored, and everyone has been assigned a very generous limit, keeping in mind the demands of the work assigned to them. Your internet usage was twice your account limit, which does not match the requirements of your work. These privileges...
A partnership, team, and helpers get the work done. Certain jobs cannot be dealt with and managed by an individual alone. Therefore, it is important that helpers are acknowledged. Only the devoted work of all the members can bring the best results. The letter given below can be used in this regard to acknowledge assistants’ work and encourage them to work even better in the future. Sample -1 I am...
Letter -1 I am writing to inform you that I am very disappointed with your receptionist’s behavior. I have been visiting your dental clinic for the last six months, but last night, she was extremely rude to me. My name is [X], and I am your regular patient. I am suffering from a severe tooth infection. You prescribed that I undergo a root canal this week. I was in pain,...
1. I am [name] from [hotel name] and I am writing to you about the incident that took place on [date]. We understand that you had booked room number [number] in our all-inclusive resort in [location] on [date] but when you reached the resort, you were told that the room you had requested for, is not available. We want to apologize for this mishap. It was a case of double...
When an employee is promoted or transferred to another location or branch of the company all the employees are informed about it. This is partly to inform them of the promotion and partly to decide the alternatives of the employee or the work distribution that will be made after him in case no new employee takes his place. 1. I am very pleased to announce that our Accounts Assistant, Mr....
Regardless of whether you’ve acknowledged a job offer over the phone, it’s significant to write a formal acceptance letter. Expressing in writing your understanding of the conditions of employment will help eliminate any misunderstandings before they can grow out of control. Your employment acceptance letter is not an agreement, but if any legitimate question ever arises over the conditions of your occupation, it definitely cannot hurt to have your comprehension...
1- I am writing to give you the sad news of Mr. [name]’s father’s demise. As you all know that Mr. [name] was working as [designation] in our [department name] for [number] years. Last year he had requested a transfer to take care of his father who had been diagnosed with Lung cancer. After a long and testing battle with the disease, he left for his heavenly abode on [date]....
The approval letter is a document in which written consent is given by a regulatory body. There are no obligations or restrictions to achieve the goals required by the obligatory body. In any company, hiring is the most important part. The hiring should be done in such a way that a company can hire the most devoted and hardworking candidates out of all applicants. Sometimes, the old hiring strategies may...
Letter -1 I have had a chance to look at the arrival time of the employees for the past few weeks and I was concerned to see that most of you arrive later than the reporting time, which is 9 am. It has been communicated clearly on your contract that tardiness will not be tolerated as it hinders daily office operations. The employees are expected to report sharp at 9...
A letter of the announcement is written about the leaving of an employee when he/she leaves the workplace due to resignation/retirement or transfer to another place. Because such letters are about employees that have been working with the organization earlier, it is important to write them carefully and follow the particular guidelines that should be kept in mind while writing a letter of announcement about the leaving of an employee....
1. I [name] from [department name] am writing to you on behalf of the incident that took place on [date] in front of the conference room. That day a progress meeting was taking place in the main conference room and our respectable clients [firm name] were here. The regional head was also here and as soon as there was a break in the meeting you were found standing near the...
Employees need to be notified, appreciated, and criticized for their performance. The feedback from the employers helps employees in keeping their performance satisfactory and as per the business’s requirements. Employees may sometimes perform poorly due to work stress or personal issues but when the performance continuously goes poor, this is the time to notify the employee that he should get conscious of his output. This letter can be written to...
Not all employees are responsible employees. Employers sometimes have to deal with irresponsible employees. Such workers need notifications quite often in order to force them to keep their attitudes in compliance with the rules and regulations. But be sure that the twisted attitudes are not tolerated anywhere for long if they are not corrected after being criticized. This letter can be used to criticize an employee for excessive telephone usage....
1- I [Title] [Name] am writing to you on behalf of the [department name] regarding the application we received from you to reimburse you for your car repair. You were sent on a work trip to [city name] on [date]. The fact that you had an accident on the way back is very unfortunate but it is not the company’s fault and it is very inappropriate of you to make...
Usually, the employees of a company are well aware of a company’s policies, however, the policies are not permanent. They may change as per requirements. At other times, a new policy is introduced. Though the change of a policy or the introduction of a new policy is brought into the knowledge of employees in official meetings, it is still important and a business norm too to individually inform the employees...
Letter -1 I [title] [name] am writing to you in reference to your last projects’ late submission. When you were assigned the project you were duly informed that it is time-sensitive and it was critical to its success that you complete your part in time. You were given frequent reminders in the meetings held to discuss progress but you still didn’t pick up your pace. Now since the tender was...
Every company has its rules and regulations and the employees working in it are expected to follow those rules and regulations. An employee handbook also states the dos and don’t parameters that an employee is supposed to keep. In the case of the violation of any rule or policy of the company, prompt action should be taken and the respective employee should be criticized for doing so. Letter -1 Dear...
Employees join business employers at different times so the period of service of all employees is different. One of the ways to encourage and appreciate employees is to wish them their work anniversaries. This is a great way to boost their energies. A letter of congratulation to an employee for his job anniversary should have courteous and generous wishes and a mention of the notable services that the employee has...
Employees of different mindsets and natures work under one room in the business environment. It is then natural for conflicts and issues to arise. Also, the attitudes of certain employee/employees can affect others. In such a case, there is no better choice but to reach the employer in private to report about the issue one is facing. Usually, junior employees do not dare to complain about their colleagues especially if...
Letter -1 I am writing this letter to inform you that you have been in direct violation of a company policy. We have been informed that you have been using office stationery items for your own personal use and have taken several items home which were office property. These items are missing from the inventory and were reported missing to HR by the relevant department. As you are aware it...