Not all employees are responsible employees. Employers sometimes have to deal with irresponsible employees. Such workers need notifications quite often in order to force them to keep their attitudes in compliance with the rules and regulations. But be sure that the twisted attitudes are not tolerated anywhere for long if they are not corrected after being criticized. This letter can be used to criticize an employee for excessive telephone usage.
I am writing this letter to you to remind you that the use of an office phone is for official purposes only. The employee handbook explains the clause and I hope that you have had a chance to read the handbook. You are seen busy with the phone quite often which I am sure is not for official purposes always. Apart from using the office phone, you have been observed using your own phone during office hours. You must know that the use of the personal phone during office hours has been allowed only for important or emergency calls.
In response to this letter, you either have to improve your attitude and avoid the use of the phone or otherwise mention a valid reason for why you are doing so. I don’t want you to come up with an argument though. In the end, I would again suggest you reread the office rules as you seem to have forgotten them. Thank you!
I am writing this letter to criticize Mr. XYZ for the excessive usage of the telephone. I am observing you for the last few days. I noticed that you are absent from your workplace and always busy using your mobile phone.
It also comes to my attention that you did not meet your deadlines for the last two days. Also, you are not attending any meetings related to new projects. This level of negligence is not acceptable in my office at all. You are a hard-working employee of the XYZ Company but this attitude is not good for your job.
You always keep busy yourself by using your mobile phone and playing games instead of working. If you are not interested in doing your job then please stay at your home and play games on your mobile phone. There is no place in my office for those people who wasted their time doing unnecessary activities.
As you expect the best facilities and good salary package from me I also expect your good work and attention to your work. This is the last time I am warning you otherwise I will take strong action against you. Kindly change this attitude and pay attention to your work. I am giving you a second chance to improve yourself. I hope you will not disappoint me again in the future. Wishing you the best of luck.
I am writing this letter to criticize Mr. [X] who is working as an assistant manager in our XYZ Company. It has come to my attention that you are no longer responsible for your duties. You spent all your working hours using your mobile phone. I am not expecting this kind of childish behavior from you.
Instead of doing work you are always busy using your mobile phone and chit chat with people on different social media platforms. This attitude is not acceptable at all in my office. Moreover, it also comes to my knowledge that you did not complete your tasks and you are not attending the meetings. You are not complete the project that the company assigned to you.
If you want to continue your job like this then there is no need to come into my office. I cannot afford your salary without any effort or hard work. You were the hardest worker employee of the [Company] but now you are totally different from that person. You become so lazy and irresponsible due to excessive usage of mobile phones.
Also, I received so many complaints about your bad behavior and attitude. Your attitude is very bad towards your junior employee. Instead of doing your work on your own, you carry out the given task by giving it to junior employees. I hired these employees to work for the company, not for your work. Kindly change this attitude otherwise your job will be at stake. I hope you better understand my saying and will never disappoint me again in the future. Best of luck.