Vacation or Leave of Absence Approval Letter

A leave of absence is different, as a leave of absence is a long period that an employee takes, while a usual leave from work is a short-term absence. In this time of increasing competition, employees have been loaded with more work.

A time comes when an employee seeks to refresh himself, give time to his family, enjoy a vacation, or take time off from work just to stop a continuous workload. In such cases, an LOA, or leave of absence, is the solution. Companies have their LOA policies defined.

So, in most cases, if a request for a leave of absence or vacation complies with the policies, it is granted. An approval letter for vacation or leave of absence should be written in a light and informal tone. Since the employee wishes to seek refuge from work, it is better to say goodbye, assuring him that he has been granted leave happily.

Letter #1

Dear (Recipient’s Name),

I met you regarding your leave of absence on [enter date] and received your written application. You have been working very hard since the past [enter period], I find it your due right to take some time off from work. In compliance with the company’s policies and your requested period, I am granting you a leave of absence for [enter period]. I hope to see you back in [enter month].

Take your time. Enjoy!

Sample #2

We have received your application for leave for an end-of-year vacation with your family. We are glad to inform you that your application has been approved. The company shall grant you one month’s leave from November 10th, 20XX, until December 10th, 20XX.

You have been a hardworking and dedicated employee of this company and have worked with commitment and zeal on all the projects assigned to you. Keeping that in mind, we have decided to pay you a full salary for this month so you can spend time with your family without worrying about the finances.

We expect you to come back by December 11th and notify us in case there is an emergency, and you are unable to join the office by the given time. We also wish to inform you that the paid leave will apply only for one month, after which the salary will be deducted as per company policy. You will have a period of one week to join back before your contract is suspended.

We have handed over your responsibilities to Ms. Katherine Bailey during this time. Please coordinate with her and explain the tasks to her so company operations are not interrupted. Please provide an emergency contact number for us to stay in touch in case there is a contingency. We wish you all the best and hope to see you back soon.


Office management.

Letter #3

You notified us on November 5th, 20XX, about an urgent leave you require as you have [reason]. I am writing to inform you that your application for leave has been accepted and you have been granted paid leave from November 6th to November 30th, 20XX.

You will be paid full salary for this period, and the company will also support your medical bills up to a certain limit, details of which are attached to this letter. The company requires regular reports from your medical professional for updates regarding your health and hospital expenses. If you need to extend your leave beyond the agreed time, you must notify us at least four days prior.

You are not required to work from home or participate in office activities during this time. However, in case of emergencies, you may be contacted by our staff after getting permission from your medical professional. Mr. Roberts will be looking after your work in your absence.

We also wish to inform you that if you do not join the office by the end of your leave and do not notify us of an extension, your contract shall be considered temporarily suspended. You shall have three days to contact us, after which it shall be terminated, and you may reapply for the position later. We wish you a speedy recovery and hope to see you soon in good health.


Office management.


I am always available to answer your questions. For any queries or suggestions please contact or write to me at the email address given at the Contact Us page. I will be very happy to see your response to improve my effort. Thank you! *Please write to me at Contact Us for anything for which you were here on my website and could not find it. Your required stuff will be updated within 24 hours at maximum.

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *