Letter to Call Monthly Meeting to Review Business Strategies

Every company has some business strategies based on which the company progresses. It is very important for the staff members and all the stakeholders of the company to keep the check on all the strategies applied by them to see whether they are going well or not.

A business strategy has a direct impact on the success or the failure of the company because of which, several meetings are conducted each month or year to review the business strategies.

In order to call everyone at the meeting, a letter is written. The purpose of the letter is to make the reader present in the meeting on time and let him know about the agenda of the meeting. With the help of the agenda, the reader can prepare several points which he wants to be discussed in the meeting. You can also add the subject in the letter to seek the attention of the reader.

The tone of the letter should be positive and it should include all the information required by the reader such as time, date, the location where the meeting will be conducted. Also, tell the reader if you are planning to change the business strategies so that they can prepare some suggestions accordingly.

Tell the reader that it is important for him to attend the meeting and explain what you expect from the reader in the meeting. End the meeting with a positive note and check the letter for all the grammatical mistakes.


This is to inform you that the meeting for reviewing last month’s business strategies is to be held on (date). Attendance is mandatory for all staff. As you know that at (name) hypermarket, we are committed to providing the customers a better shopping experience and value for their money.

These sessions have proved to be very beneficial in tackling a lot of small issues. The ideas that have come up in the brainstorming sessions are especially valuable as often out-of-the-box ideas are presented in these meetings and they prove to be profitable. As staff deals with customers all month, their experience is helpful in reviewing the existing setup and deciding if any changes need to be made.

The strategies presented in the last session would be reviewed in this session as the results both in terms of profit and efficiency have started coming in. The strategies to be reviewed are:

  • The decision to move the Jewellery Isle next to the make up department
  • The buy one, get two offers on imported cosmetics near their expiry date
  • The progress of the mega lucky draw announced last month and the customers response to the same
  • The ongoing offer in the bakery section to sell all snacks at 50% off after 11 pm

In addition to these, any observations or suggestions by the staff are welcome.

Looking forward to seeing an enthusiastic response from all staff members and a very productive meeting,


We are glad to inform you that (name) fashion boutique’s monthly review meeting for the month of(name)would be held on (date) in the (name) branch.

The staff members from the (name) branch and (name) branch are requested to arrive at the venue by (time). Attendance is mandatory for all staff members.

As you know that these meetings are invaluable, as they offer a chance to share the whole month’s experiences in customer dealing.

No business involving direct public dealing can be successful without a comprehensive and evolving customer policy. The better you understand your customer and their demands, the better you can cater to them.

Feedback is a very important part of this system.  The policies we implement are reviewed in the next month and any alterations required are made accordingly. These meetings were the brainchild of the owner Ms (name) and have been our boutique’s proud custom for the last (number) years.

In this month’s meeting, the main agenda to be discussed is the end-of-season sale held last month, the customer’s response, and any feedback related to that. You are also welcome to give any suggestions based on your customer experience.

Remember that our goal is to retain and increase our customer base and to offer the customers a unique shopping experience to earn their loyalty.

Looking forward to a productive meeting.


I am always available to answer your questions. For any queries or suggestions please contact or write to me at the email address given at the Contact Us page. I will be very happy to see your response to improve my effort. Thank you! *Please write to me at Contact Us for anything for which you were here on my website and could not find it. Your required stuff will be updated within 24 hours at maximum.

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