Category: Letter to Employees

Return of Company's Property Letter to Employee 0

Return of Company’s Property Letter to Employee

Letter 1: Re. Return of Company’s Property Dear Mr. Capstone, I am Susan Beck, Assistant Manager, from Shorex Star Group of Textiles. I hope you will find this letter in the best of your health. This letter purposes to convey the company’s concern about the property which includes a few office items to be returned. As you have been an employee for six years, I believe you must know about...

Company Vehicle Use Policy Letter 0

Company Vehicle Use Policy Letter

Letter 1: Subject: Company vehicle use policy 20XX-20XX Dear employees, I hope you all will be fine and enjoying the best of your health. I, being the chief manager of the company, announce through this letter, the vehicle use policy. This must be regarded as a new policy with some amendments to the existing one. However, the company reserves the right to terminate the policy at any time without any...

Notice of Clean Washroom to Staff 0

Notice of Clean Washroom to Staff

Sample Letter -1 Subject: Notice of clean washroom to staff Dear all, For the last couple of days, I was thinking about discussing the washroom cleanliness matter with you people. In my last visit to the company office, I needed to use the office washroom in order to urinate, and it was very hard time I spent over there. You all know that we are a large business entity and...

Hospital Late Attendance Explanation Letter 0

Hospital Late Attendance Explanation Letter

Sample Letter -1 Subject: Hospital late attendance explanation letter Dear James, This document serves as a formal letter asking an explanation for your unprofessional attitude in the hospital. Time management is a hallmark of professional employees. They take great care of their time and they manage it on a priority basis. Despite all difficulties, I have found many employees around me who arrive at the hospital well before their duty time...

Memo to Staff for Office Spring Cleaning 0

Memo to Staff for Office Spring Cleaning

A memo on Office Spring Cleaning is written by an employee in which he/she informs the rest of the staff members about the upcoming spring-cleaning day. The employee tells the workers to follow some ground rules as a set of instructions to make the spring cleaning productive. The letter must highlight the date and reason for spring cleaning to be observed. Devising a memo for staff members can be beneficial...

Office Cleanliness Policy Letter 0

Office Cleanliness Policy Letter

In order to maintain a clean and hygienic environment in the workplace, a letter for Office Cleanliness Policy is written by the company’s supervising employee. It is written to the staff members with some intended cleanliness instructions set forth by the company. All the addressed employees must follow the regulations to minimize the effect of unprofessional values in workplaces. A cleaned working atmosphere can contribute to a productive approach. And,...

Letter to Staff Informing to Maintain Cleanliness 0

Letter to Staff Informing to Maintain Cleanliness

A letter to maintain cleanliness in the work environment is written by a supervisor or another employee working at a higher post. It is addressed to the staff members of the company, who have been ignoring the basic cleanliness habits which need to be obtained in the workplace. The letter will justify the occurrence of the act and provide guidance as well as possible instructions to be followed. We know...

Termination Letter for Unsuccessful Probation 0

Termination Letter for Unsuccessful Probation

Sample -1 Subject: Termination letter for unsuccessful probation Dear Williams, I am Stewart, CEO of the company in which you were selected as a probationer six months ago. You are directed to consider this letter as an intimation of termination. I had never thought of writing any employee like this but you know that there are some hard rules settled down by each company and these are to be obeyed...

Notice to Staff to Adhere to the Shift Timings 0

Notice to Staff to Adhere to the Shift Timings

Sample -1 Subject: Notice to staff to adhere to the shift timings Hello everyone! I hope everybody will be fine. This notice is meant for all of you working in the company office regardless of your post. Throughout the last month, I had received a lot of complaints about your negligence towards your work and office timings from your manager. He told me that most of the staff members are...

COVID Return to Work Letter 0

COVID Return to Work Letter

Sample -1 Subject: COVID return to work letter Dear Employees, Being CEO of XYZ Company, first of all, accept my heartiest gratitude due to the reason that we have survived the COVID-19 and that I will be happy to see you all safe and healthy. The period of intensive lockdown was cruel in the sense that it had restricted all of us to our homes and we were not able...

Letter of Concern Regarding Poor Management Decisions 0

Letter of Concern Regarding Poor Management Decisions

This letter of concern is written to an employee by a senior member of a company in order to show his deep concerns regarding employee’s poor management decisions which are reflecting both the quality of his and the company’s work. This letter may highlight the degradation faced by the company in front of its clients because of the bad supervision of the employee. A letter of concern will serve as...

Letter Informing the Employees about Office Closing 0

Office Services Letters

Requesting reservation for conference room I would like to request use of Conference Room A or B on Tuesday, April 30, from 1 p.m. to 2:30 p.m. For a team meeting to discuss an upcoming product launch. We will be using a laptop for a PowerPoint presentation and have requested use of an LCD projector from Information Technology. Announcing policy for reservation of conference rooms Conference Rooms at [Company Name]...

Letter to Reprimand an Employee for Violating a Company Policy 0

5 Common Policy Letters from HR to Employees

Invitation to retirement party The mailroom staff has planned an informal party for Eddie Brizzard, who will be retiring from [Company Name] after nineteen years of service. All employees are invited to stop by on June 30, beginning at the close of business hours at 5 p.m., to wish Eddie well (and share in a piece of a chocolate cake shaped like an oversized box of office supplies, crafted by...

Disagreement Letter Concerning Employee’s Layoff 0

Accounts Payable Department Letters to Employees

Clarifying policy on general expense accounts To reduce the expense of photocopying and storage of paper documents, the Accounts Payable department would like to encourage all staffers to submit expense account forms in electronic form. Here is our suggested method: Scan all receipts as PDF files Store the PDF file in an electronic folder on your computer Fill out the online expenses report located on the Accounts Payable website, and...

Letter for Approval of Office Equipment Expense 0

Office Supplies and Equipment Use Letters

Policy advisory on office supplies All employees are advised that orders for office supplies must be placed with the approved vendor. [Company Name] has negotiated contracts with most of the major local and national supply companies. If a particular product is not available through an approved vendor, please contact the Office Services department and request assistance in obtaining preferred pricing. The Accounts Payable Department will not authorize payment to unapproved...

Acceptance Letter for Lunch Event 0

Transportation Related Notices & Policies to Employees

Announcement of Parking Policies The [Office Services] department has issued revised regulations for the use of the company parking lot. The full set of rules, which are now incorporated within the employee manual, can be found by visiting the [Office Services] website and clicking on the “Parking Lot” icon. Here are the highlights of the regulations: Every vehicle must be registered with the [Office Services] department, and employees must affix...

Letter announcing office closing due to financial problems 0

12 HR Department Letters to Individual Employee

Acknowledging letter of resignation We have accepted your letter of resignation, effective June 1. You have been a valued member of the [Company Name] team, and we wish you the best of luck in your next endeavor. You will continue to receive your salary through your last day of employment. Your final paycheck will also include the cash value of any accrued and unused vacation time, following the provisions of...

Complaint letter against defective product 0

HR Department Letters to Staff

Internal announcement of new executive I am pleased to announce that David Ramirez will be joining [Company Name] as vice president for investor relations, effective October 1. We are very excited to welcome David to the [Company Name] team. He has worked most recently as a senior assistant to the chairman of the board of a major Chicago plumbing fixture manufacturer and has a total of sixteen years of experience...

Approval letter to attend a training session 0

Approval Letter to Attend a Training Session

An approval letter to attend a training session is written when you want to inform the reader about your consent for him to attend the training session. There are many training sessions which are held by many training organizations to train the employee working in different companies. These sessions require the employee to take some time off. The employee may have to take a short or full day leave from...

letter for delegating task to someone during absence 0

Letter for Delegating Task to Someone during Absence

This type of letter is specifically written for one person whom you want to assign the task. Make sure that you have added all the details related to the task which you are going to delegate to the reader. You can also include the instructions to get the task done. Adding the subject in the letter can grab the attention of the reader and then he will read the letter...