Maternity Leave Approval Letter Samples

With every passing year, more and more women are joining the workforce. Most rules and regulations are the same for both genders, there are yet some matters in which special privileges are granted with respect to gender needs and requirements. One such is maternity leave. Maternity leave is a temporary leave that is granted to expected mothers for the term before and after the birth of their child.

Most businesses follow a specific maternity leave term, others may differ in their policies regarding permitting maternity leaves. The good health of an employee is what is required for good performance. Since after childbirth, it takes a time to rebuild health, the purpose of maternity leave is to give the employee the time to set herself well for work and to allow a mother-child bond to build.

Since it is not only for the benefit of the employee but also for the ultimate benefit of the business itself, it is recommended to grant maternity leaves to mothers well in the time when they ask for it. This letter can be used to send approval of maternity leave to an employee.

1-

I [title] [name] from [department name] am writing to you in response to your maternity leave application we received on [date]. We would like to congratulate you on this joyous occasion and give our best wishes for the future. Your maternity leave has been approved from [date] to [date]. During this period you will continue to receive your payments according to the contract. In addition, you will be granted a medical allowance of [amount].

You have been a very hardworking and dedicated employee and we would love to have you back but in case you intend to leave work after your child’s birth, please inform us latest by [date], to avoid inconvenience to both parties. In case of any query, please feel free to contact:

Mr. [name]
[Title]
[department name]
Phone: [number]
Email: [email address].

In the end, we would like to congratulate you once again on this joyous occasion and wish you all the best on your journey into parenthood.

Yours sincerely,

2.

I [title] [name] from [department name] would like to congratulate you on this good news and also express our concerns regarding your health issues as conveyed in your application. The health and wellbeing of our employees are very important to us. The medical reports you submitted with your application have been reviewed and we are glad to inform you that your application for early maternity leave has been approved from [date] to [date] as requested.

However, as you are a contractual employee and not a full-time worker you are not eligible for medical allowance but you will continue to get your full pay during the period of maternity leave. In case of any query please feel free to contact:

Mr. [name]
[Title]
[Department name]
Phone: [number]
Email: [email address]

Wishing you good health and a very safe delivery

Yours sincerely.

3-

Dear (Recipient’s Name),

I am writing this letter to you regarding your application that I have received asking for maternity leave. Since you mentioned that your health does not allow you to work anymore and you are prescribed bed rest by your doctor too, I realize this is the time for you to have rest.

I am hereby approving your maternity leave from [enter month] to [enter month]. Hope to see you at the office in [enter month]. You are requested to complete your pending tasks and projects (if any) before leaving or submit a detailed report about them so that they can be completed by someone else.

Happy motherhood!