Authorization Letter for Repair Work of Hotel Rooms

For the purpose of management, the work needs to be divided among different people of different ranks. However, when a major decision is to be taken, permission should be taken from the relevant authority that is in most cases only one. Taking the example of a hotel we know that the CEO/ managing directors of the hotel do not keep an eye on every single thing themselves rather the other employees are given the responsibility to look over the matters.

Renovation or repair of a hotel is a big decision that cannot be acted upon unless the high authority approves of it. An authorization letter for the renovation/repair of hotel rooms can be written by the managing director to his assistant or the head of the relevant department to undergo repair under his supervision.

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This is to inform you that our company, Pearl Hospitality Corporation has accepted your bid for the repair work that we require at our affiliated hotel, Cordon Pearl. The hotel has thirty-five rooms that need repair work ranging from plumbing, heating, woodwork, and some electrical repairs.

A detailed description of each type of work is given in a list attached with this letter. We request you to thoroughly review the information regarding the nature of the work, payments, and timeline before signing the official contract. We wish to start with this work from 21^st January 20XX and the deadline for the completion of this work is 21^st Feb 20XX.

In addition, you must know that the rooms are currently occupied with guests as we cannot keep them all empty for a month for repairs. We have planned to work this out with a mutual agreement with our guests whereby they shall leave the room for two hours each day. During that time, your team can visit the rooms and work as per requirement. You can distribute your team for the work accordingly and let us know about it prior to starting work.

Moreover, we also wish to let you know that the payment shall be made in two installments after the work is completed on 21^st Feb 20XX as per the contract. In case the work is delayed due to unforeseen circumstances, we can discuss that in person and manage accordingly. Please respond to this letter at your earliest.

Regards,

Mr. Adam Wilson.

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I am writing to inform you that we have reviewed your proposal for the repair work of our hotel rooms and have decided to authorize you for this work. Congratulations on winning the bid among dozens of other candidates! We found your proposal most suitable for our needs.

Please find the contract attached to this letter. If you accept this offer, please read it carefully, sign it and return it to our head office as soon as possible. All the necessary information about the work is given in the contract. In summary, you shall be required to do plumbing work in four of our hotel rooms.

There is a water seepage issue in these rooms and requires immediate attention as it is ruining the wallpaper and other woodwork in those rooms and adjacent corridors too.

We hope that you have made all necessary preparations and can start work with immediate effect.  Please give us information about all the personnel that will enter our hotel for work so we can provide them security clearance.

Moreover, please look at the payment schedule attached and let us know if you have any further questions. We can arrange a meeting online or in person, wherein we can discuss all these matters in detail before we start the work together.

Please don’t hesitate to reach out to us for any further information you require. We look forward to having a fruitful business partnership with your company.

Regards,

Ms. Sonia Thomson.

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Dear [Recipient’s name]

In the last meeting, we decided that the rooms of the hotels are renovated and the repair work of the walls and galleries be completed before the end of this year. To undertake this task Mr. [enter name] will take care of the project.

I authorize [X] to take all responsibilities for the renovation and supervise this process. You are free to make the repairs according to your choice keeping the theme of our hotel, however, I suggest you think of changing that color scheme which we have been following for the past half-decade. For the rest of the things, you have full authorization. I’m sure you’ll do everything in the perfect manner as always. Thank you!

Sincerely,