Letter to Suggest a Payment Scheme to a Supplier
No buying and selling take place without the mutual consensus of the seller and the buyer. The seller sells and the buyer buys it because he agrees to pay the demanded price. Since the prices or the buying and selling rules are not fixed always, some concessions and alterations can be made depending on the circumstances especially in the case of large contracts.
It can be difficult for the supplier sometimes to deliver products in time or of a particular demand. He can then negotiate with the buyer. Similarly, the buyer may face problems that would hinder his finances and dealings. In such circumstances, the buyer can request the seller such a scheme of dealing that would suit his circumstances better. This letter can be used to suggest a payment scheme to a supplier.
1-
I am writing to inform you that I spoke to your customer care representative yesterday on phone and was informed of your payment procedure. I was told that I would have to place my order three weeks ahead of time as your company imports the items from Malaysia which takes some time.
In addition, I would also have to specify the exact quantity of the products that I need. I wish to inform you that this scheme does not work for me as I cannot ascertain ahead of time how much product I would need. It is a need-based requirement and I place my order only when I am sure of how much product I need. In this case, I cannot inform you any earlier than five days ahead of time.
As I only trust your company with the supply of this product, I wish to continue business with you people. I came up with a solution that is workable on both ends. As of now, I need approximately ten units of the product. So, if you have ten units of the item lying in your warehouse right now, you can send it to me with an extra seven percent charge.
Alternatively, you can also import an extra quantity of this product from abroad and keep them in your warehouse for a future order by me. I will compensate for your effort by paying seven percent extra in addition to the product cost. Let me know if this payment scheme suits you.
2-
Hope you’re doing well and in good health. In continuation to our discussion held on 6th Feb 20XX, I would like to reiterate that your cash on payment method does not suit me. I have been buying items in bulk from your bakery for about a few months now and have really enjoyed the experience except for the payment part.
As I already informed you, I am at a different branch mostly and my assistant receives the items on my behalf. We usually do not have that much cash on hand and therefore it is a hassle to pay on the spot every time there is a delivery from your bakery.
It is my humble suggestion to please consider an online bank transfer payment method for this purpose. I can make payment from anywhere I would be now the delivery is made to our office. In addition, I can also pay in advance if that is suitable for you through bank transfer. If you currently do not take payments via online banking, please let me know if you would consider a cheque made against your name and given to you on the spot.
Kindly let me know which of these options suit you as soon as possible as we need to place another order three days from now. Thank you so much for your continued service and cooperation with our company.
Regards,
Mr. Benedict Andrew.
3-
I am writing to you in order to have a negotiation on the payment scheme that we decided on last week. After a careful analysis of my budget and the current financial issues that I am facing, I see that the scheme that we discussed will not be suitable for me so I am writing to you another plan which is hereunder:
Is it possible that we divide that payment into three installments? If you allow me to pick up 2/3 of the stock on the first installment and the rest of the stock on the last installment, it will not only be easy for me to pay but will also not burden my finances since I cannot afford to pay in one installment. I expect that this scheme will be suitable for you and I hope this will also not burden you.
Kindly let me know what you say regarding this plan so that we continue by signing an agreement letter at the upcoming meeting. Thank you!
