Acceptance Letter to Speak at a Conference

Since our childhood, parents and teachers try to build up confidence that is needed in every walk of life. One cannot perform well in life until the time his confidence level is not high. He should be able to convey his feeling or thoughts confidently.

Therefore, our schools and colleges hold a different competition of dramatics and speeches, etc. to enhance the confidence level and build up speaking powers in their students and this is not possible without practice or positive participation in these competitions.

This is necessary so that when these young ones will enter in their professional life this is the main ability which can lead them to positive future and let them speak freely their ideas to convey the message. This speaking power is also needed in different conferences to approve one’s view or his company’s view. This is why; the company always recommends an individual or a team to speak at a conference that has a higher confidence level, speaking power, and good appearance.


I am in receipt of your invitation to deliver a talk on the topic “[name of topic]’ on [date] at [place] in your esteemed University. It is a matter of privilege for me to speak on the topic, which is not just close to my heart, but also a promising field for the future which must interest students at your university. It was heartening to read that your university has already incorporated courses on the topic into your curriculum. It will make for an educated and informed interaction with your faculty and students.

Being my first visit to your institution, I request the following arrangements at the venue, which I hope will not be a matter of convenience for you:-

  1. I will run my presentation for which a presenter stick would be required.
  2. Due to my weak eyesight, a screen may be placed in front of the stage, facing the stage so that I can comfortably be ready from it.
  3. I have recently recovered from COVID-19, therefore I would request social distancing may be adhered to during the occasion, to avoid awkward moments during interactions, which I am sure you will have kept to the minimum.
  4. To ensure a comprehensive coverage of the subject matter, I will require minimum 45 minutes of lecture time, followed by equal amount of time for questions and answers.

For any further coordination, my personal assistance [Mr./Ms. Name] may be contacted at [contact number] or [email address] during working hours. Looking forward to a rewarding interaction.


I am writing to accept the invitation from your NGO, to speak at the annual conference on Women studies on the topic of ‘challenges faced by women in the 21st century. I am greatly honored and would like to share my insight on this vast topic. As you know that I have worked closely with women belonging to different strata of life in my work as a social activist and human rights lawyer.

My experience has taught me that the problems cannot be limited to a single issue, but it covers a whole variety of issues ranging from opportunities to seek education to financial independence, healthcare facilities, and the ‘pink tax’. I would like to focus on financial independence and how women of different races and educational backgrounds can achieve that.

Considering the variety of your audience I am sure it would be beneficial to a lot of them and bring some degree of awareness to the people looking for the issues faced by women in this age and time and how organizations like yours can help them out.

Looking forward to an interesting learning experience.


Innovators Corporation
William Bullock
21 St. Crystal Bird Avenue, New Mexico.


Mr. Peter Hayden
Marketing Manager
Innovators Corporation.

Dear [Recipients Name],

I am pleased to inform you that Managing Director has accepted my recommendation to spare you for a/an [NAME} international conference in Dubai. Moreover, you would be representing our company and answerable to the entire queries asked by the participants of the conference.

Therefore, I would like to advise you to prepare a good presentation and rehearse it well before showing it to Managing Director. Furthermore, if you do not know the answer to any question then no need to pass any wrong statement at the conference room about the company. Just take the email or cell number of the person asking the question and clear him afterward. You have a lucky chance to prove yourself and this participation will improve your career.  My best wishes are with you. Stay blessed.

Looking forward to your kind concern.


William Bullock

Assistant Managing Director, Innovators Corporation.


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