A collection of formal, official and professional letters
1- I am writing to give you the sad news of Mr. [name]’s father’s demise. As you all know that Mr. [name] was working as [designation] in our [department name] for [number] years. Last year he had requested a transfer to take care of his father who had been diagnosed with Lung cancer. After a long and testing battle with the disease, he left for his heavenly abode on [date]....
When an employee is promoted or transferred to another location or branch of the company all the employees are informed about it. This is partly to inform them of the promotion and partly to decide the alternatives of the employee or the work distribution that will be made after him in case no new employee takes his place. 1. I am very pleased to announce that our Accounts Assistant, Mr....
Letter -1 As you all know that our company, Crescent and Co., is known not only for our excellent services but also for scenic beauty and natural landscapes. We strive to maintain the beautiful interior of our premises and for the past many years, we have preserved its beauty with flowers and greenery. We wish to provide an environment to our employees which are healthy and conducive for work. Keeping...
#1 We regret to inform you that your contract of employment has been terminated with effect from 14th November 20XX. This termination was decided upon by the board of directors after carefully examining your previous performance. You have been under probation for past two months as we had received several complaints from your team members regarding your professional attitude. There had been complaints of you not working well with your...
The purpose of this letter is to encourage an increase in company sales by the joint effort of all employees. As you all are aware the sales at our company have been at an all-time low for the past few months. The COVID pandemic has severely affected our sales as a movement has been limited due to lockdown and restrictions. The company has been suffering financial losses and it has...
Letter -1 I am writing this letter to inform you that you have been in direct violation of a company policy. We have been informed that you have been using office stationery items for your own personal use and have taken several items home which were office property. These items are missing from the inventory and were reported missing to HR by the relevant department. As you are aware it...
Employees join business employers at different times so the period of service of all employees is different. One of the ways to encourage and appreciate employees is to wish them their work anniversaries. This is a great way to boost their energies. A letter of congratulation to an employee for his job anniversary should have courteous and generous wishes and a mention of the notable services that the employee has...
1- I am [name] from [department name] and am writing to inform you about the findings of the medical board which investigated the case of misdiagnosis of your patient, [name]. Mr. [name] came to you on [date] with a complaint of [symptoms], you advised him of the following tests: [List of tests] After the lab reports came back, instead of identifying his disease as a straightforward case of [name of...
I [title] [name] am writing to you from [department name] in reference to your complaint that your details entered in the office database are incorrect. We sincerely apologize for this mistake. Although we had circulated an email to the entire office before uploading it to the database, requesting everyone to confirm the information entered against their name as it was easier to rectify the error then. No response to the...
Businesses inform employees via letters if a transfer or allocation is made or a promotion is granted to an employee. Since documents are written proofs, they make the process of confirmation and reconfirmation easy. A letter of confirmation is sent to an employee to confirm the announcement or decision that he is, in most cases already aware of. The purpose of sending a confirmation letter is to confirm the decision...
Letter -1 We have found that many employees have been eating at the workspace. Leftover food items, empty food bags, and drink cans have been found after work hours from the office area. Moreover, footage from CCTV shows that some of you invite your friends over from other departments as well to join you for lunch in the office area. We condemn this act of unprofessionalism and warn all the...
Letter -1 I want to take a moment and appreciate your performance over the last few weeks. You have shown dedication, motivation, and persistence in completing the work assigned to you which resulted in meeting all the deadlines for our last few projects. I was very pleased to see the presentation which you all prepared for our clients. The presentation was very well researched, and prepared, and presented all the...
Profit and loss are parts of the business endeavor. Companies have to take steps as per their financial conditions. Businesses are usually expanded and more branches are opened but contrary to this, sometimes, businesses have to contract their workplaces as well as workforce due to the circumstances that they face. Employees have their living dependent on the business of the employers for whom they work. It is, therefore, important that...
It is natural for conflicts to arise where people of different mindsets and ideas work together. In businesses, many times the employees do not have a consensus of ideas while they work together on a project, etc. In such a situation it is the responsibility of seniors to advise their subordinates on how to resolve their mutual conflicts. Businesses require teamwork but a team working together is not enough. It...
Letter -1 We would like to inform you that we have arranged an annual employee holiday luncheon which will be held on 3rd November at 2 pm. This letter is a personal invitation to you to attend the event. We have invited a musical band to perform for the event and hired Hanna’s Catering service for the food. The luncheon is invitation only so please don’t forget to bring your...
One of the things that humans crave is appreciation and to be complemented. In day-to-day business work, not all employees perform the same. Every business has different kinds of employees and while some perform on average, there are others that work exceptionally. It is, therefore, important to differentiate the hard workers from average workers by complimenting their performance. A compliment letter to an employee for his performance is written for...
Work leaves are seldom appreciated. A good employee is thought to be the one who takes the least leaves. Pardon me if I am generalizing things but I guess I am right. Since employees are humans, they have needs, emergencies to encounter, events to attend, and celebrations to make, they want to go off and this is why nonetheless how hefty the workload of a business is, work leaves are...
One of the things that we crave, being humans, is appreciation. Julia A Carney in her poem little things points towards the importance of little things that we ignore; appreciation is one such little thing that we ignore in our lives. It does not take any effort and money to spend appreciating others for their good things. It is a well-known fact that appreciation encourages the appreciated person to do...
With every passing year, more and more women are joining the workforce. Most rules and regulations are the same for both genders, there are yet some matters in which special privileges are granted with respect to gender needs and requirements. One such is maternity leave. Maternity leave is a temporary leave that is granted to expected mothers for the term before and after the birth of their child. Most businesses...
Dear Allan, earlier in the morning, I received your letter. I was sorry to hear that you want to leave your position as assistant manager of marketing. On behalf of management, I hereby accept your resignation with mixed feelings. Thank you for informing us one month in advance and giving us sufficient time to find a suitable replacement. You always maintained an excellent attendance record and were blessed with exceptional...