Recommendation Letter for Human Relation Manager

A letter of recommendation for the human relations manager can be very helpful in hiring a human relations manager. This is the major part of the set of job applications for the post of relationship manager in any firm. A good recommendation letter can be very helpful for the person who wants to get hired as a relations manager. The value of a job application increases if it contains a recommendation letter.

The main purpose of using the letter of recommendation for the relations manager is to let the employer know about the skills and abilities of the candidate who has applied for the job post of relations manager. This letter highlights the abilities, personal information, and qualification details of the applicant which will help him in fulfilling his/her job responsibilities.

The letter of recommendation is not compulsory to be added to the job application however, some employers make it compulsory for the candidate to take the letter of recommendation from their previous employer.

Sample Letter #1

I am feeling very happy for recommending [NAME HERE] for the job post of Human Relations Manager. He/she is well-known in the company because of his/her excellent performance. I can verify that he/she is the best employee and the best colleague to work with as I have worked with him/her as a supervisor for four years.

I can say with surety that [NAME HERE] will be an excellent addition to the staff of your company. If you need any additional information regarding his/her professional profile, you can contact me.



It is my pleasure to recommend Mr. Jackson for the post of Human Relations Manager. I feel sad to see him leaving my organization but honestly speaking, it is the best time for him to move into a more esteemed organization just like yours. I recruited him ten years ago and since then, he has been working under my direct supervision. He has the ability not only to cope with stressful conditions but to thrive in them.

He will prove himself an outstanding choice for your company because he has been bestowed with such traits as strong business ethics, a high level of morality coupled with an impeccable character. I can say without any doubt that he will be a valuable addition to your company.

He worked on several projects under my supervision and impressed me through his exceptional abilities to handle the toughest HR functions. He was in a habit of coming to the top even during stressful circumstances. He also proved himself a great learner.

Throughout his stay in my organization, he took every single opportunity to make himself professionally better. He did not give me any chance to complain because he used to complete tasks well before time.

By virtue of his unique abilities, he increased the efficiency and functioning of the HR department through effective HR policies. In short, Jackson is a highly capable individual who has extensive experience in the field of Human Resources. I strongly recommend him for the post of human Relations Manager. I am sure he will shine and make his own place in your company.

If you require any other information, I can be contacted through email.




I am feeling immense pleasure while writing this recommendation letter for Mr. Lee as a candidate for Human Relations Manager. I have worked with many HR professionals and internees over my 30 years of service. Lee is the professional who stands with distinction amongst all of them. He has been working under my direct supervision for the last ten years. I always found him an individual with a pleasant personality.

I was impressed by his hardworking attitude because he had taken full responsibility for the department being an HR officer. He put all his efforts to achieve the organizational goals. If necessary, he used to stay for extra hours and participated in all departmental meetings and conferences.

By means of his effective HR techniques, he almost doubled my organization’s revenue while working single-handedly. Above all, he proposed a restructuring plan for salesforce which remarkably increased our sales capacity and reduced travel expenses.

He managed his team efficiently despite all time constraints. In my last meeting with him, he expressed his deepest desire to move for excellent growth. I felt sad that he wanted to leave us. But then, I became happy that he is likely to become an integral part of a prestigious organization like yours.

Honestly, I cannot see him leaving my organization, but I know this is going to be an important move for him for better career growth and personal reasons. If I am not wrong, he is a leader by birth. Confidence and decision-making power are integral traits of his personality. With good communication skills and a pleasant personality, he makes everybody feel happy around him. I am sure he will prove himself an excellent addition to your company.

I assure you that all the information given above is true to the best of my knowledge. You are requested to take this recommendation under consideration before you make any decision. Feel free to contact me if you need any further information regarding Mr. Lee.


Letter to Delegate the Responsibilities during a Trip

This letter is written to someone when you are not available to work and want to provide your replacement. The letter should include all the details related to the replacement so that the work can be continued successfully. The letter should be written in such a way that the reader can fully understand the matter without any confusion.

All the necessary details such as deadlines and responsibilities should be explained in the letter comprehensively. The task which has been assigned to you or the request that wants to make should be clearly written in the letter. The details about the place, date, and the assigned task are also the main part of the letter.

The information which is needed to perform the task of delegating responsibilities should also be mentioned in the letter. If you think that you are ready to perform any extra task during the trip, then mention it. The tone of the letter should be positive and polite.

Letter -1

I have to go out of [city] for some business meetings and I will not be available from [23rd July] to [31st July]. Please process all the orders during this time duration if they request rush delivery. I allow you to make some work schedules in my absence. I will also give approval to my employees to make urgent changes in the projects if required.

I will stay in touch during this trip and will keep guiding my employees. I don’t want to put you in trouble but this meeting is very important for me. Thanks for your cooperation.


I will be out for a week-long family trip from 1st to 15th of September. You are hereby being delegated some responsibilities in my absence. First, you are required to chair daily sales meetings in the evening. The agenda of these meetings is attached herewith. I will let all people know that you are heading sales meetings in my absence to avoid any inconvenience.

Secondly, I want you to process and complete all the international orders which are pending. Don’t bother about domestic orders unless you receive special instructions from me. Before leaving for the airport, I will be available in the office on Monday for short time. We will review the procedure for the completion of international orders.

You will also be required to check my email account on daily basis for important messages. Access code to my email code will be communicated to you on Monday. I am delegating these important responsibilities because I am confident that you can deal with all business-related matters. I am also notifying all the employees to get your approval before and after any project.

I am not anticipating any problem, yet I will be in touch with you to ask about any difficulties if any. I appreciate your help in this regard. If you want to ask anything, feel free to contact me before I leave on Monday.

Thanking you in anticipation.



You are hereby informed that I will be out of the country to attend an important meeting in California from 1st to 15th September. You are required to take the charge of the office in my absence and will perform my duties in addition to your own. I know it will be a hectic task for you to handle additional duties, but I am hopeful that you are capable enough to do it.

You will be required to.

  1. Submit daily sales reports to the country head before you leave the office.
  2. Handle all queries and matters which are concerned to me.
  3. Sign and attest all those documents that need my immediate approval.
  4. Deal with the approvals under US$1000.

I am confident that you are acquainted with all the company rules to perform all the above-mentioned duties. Last year, when I had to attend a foreign seminar, you performed my duties in my absence. Management highly appreciated your kind support. This time I expect you to do the same for me.

You are hereby assured that I will also perform your duties whenever needed. I will be in touch with you from time to time to know the progress of the company’s ongoing projects. Please let me know anything that needs clarification before I leave for the conference.

Thanking you in anticipation.


Letter to Confirm Travel Arrangements

This confirmation letter is written in order to confirm the person’s travel plans. The main purpose of writing the letter is to let the reader know that the arrangements for travel have been done and now he or she can travel without any confusion. The information in the letter should be brief and professional.

The most important aspect of the letter is that it should describe the whole arrangement of the travel. You can also include the instructions related to the travel in the letter. Apart from general details, some specific details can also be mentioned in the letter.

The letter should be ended on a positive note. The number of items that have been included while making the arrangements for the travel should also be written in the letter. The letter should contain all the details necessary to make the reader satisfied with the arrangements for the travel.

Letter -1

This letter has been written in order to confirm that plane and hotel arrangements for your trip have been made as per your conversation with us on the telephone yesterday. We have booked [sky ways airline number 34] which will leave at [4 pm]. Tickets are being sent to your email address.

We have also made reservations for you at [central hotel] for [two days]. The excellent airport shuttle service is also provided by the hotel however, you can also rent a car. Please contact me if you want me to make further arrangements for you to make your trip enjoyable and pleasant.

Letter -2

It was discussed during our conversation, that we have made hotel and flight arrangements for your trip to Germany. Enclosed herewith are six tickets for Aeroflot airlines, flight number 456. It will leave New York at 4:00 on Saturday, September 26, 2021. The said flight is expected to arrive at Luxemburg Airport at 12:00 p.m. Mr. Henry, dressed in blue, will meet you at the airport. He will be wearing his nametag for your convenience.  

Moreover, we have also booked three rooms in Bloomfield Hotel, Luxemburg for six people as you requested. You will be charged US$100 per room for one night’s stay. You will be served juices, tea, or coffee at 10:00 a.m. For lunch and dinner, you will have to pay the extra charges. A parking facility will be available at the hotel garage at no extra charge.

I hope you will be more than satisfied with our travel arrangements. We are looking forward to serving you in the future also.



As discussed during our telephone conversation, I am writing you to confirm that my flight will arrive at Michigan airport on September 26m 2033 at 10:00 a.m. I hope that all the requested arrangements will have been made as per my requirements. For this, I would like to thank you in anticipation of providing me with accommodation for my entire trip.

Since I will be new to your country, it is expected that your company representative will meet me at the airport to receive me. Please let me know his mobile number so that I would call him/her as soon as I reach the airport.

I hereby confirm that I am agreeing to stay in room number 100 of the company’s guesthouse for the entire duration of my trip. I will be carrying some light luggage and hand baggage with me. I have also sent you my presentation slides in your provided email. Please acknowledge and confirm whether my data has been received by your office.

I am hopeful that my trip will be peaceful, and I will enjoy working with you on this project. In case of any change in travel arrangements, please let me know on my cell number.

Thanking you in anticipation.

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Letter for Approval of Office Equipment Expense

This letter is written to announce that the amount of money has been approved by the company which has been spent on the office equipment. Anyone who is given the order to purchase the office equipment first should pay the money from his own pocket and then the company releases the money for the person. That amount of money is released after the company reviews the receipts.

The letter should not be written in detail since it is a formal letter. The only information which is necessary to be included in the letter is about the approval and the amount of money which will be paid after the approval.

The receiver of the letter should be informed about the amount of the money which has been decided to be paid. The amount of the money which has been approved should be justified in the letter. Also mention in the letter the method, by which you will pay the money to the person who has purchased the office equipment.


I [title] [name] from [department name] am writing to approve the invoice you sent for the office equipment. We had placed an order for [number of] tables and chairs, [number] dustbins and blinds for [number of rooms]. The samples of the patterns you sent for the blinds have also been approved. We found your rates reasonable and the quality of the samples good. We are hopeful that the quality of the furniture you deliver will be just as good.

We have a new office being built currently in [area name] if we like the quality of your office equipment we would like to get the equipment for the new office, from you too.

Looking forward to doing profitable business together.


We received your department’s request for the provision of funds for new office equipment. After review, we found that the office furniture in [department name] was very old and due to hiring of new employees, it was insufficient.

Hence, the company has approved funds for new equipment and the list of sanctioned equipment to be procured is attached to this letter. If there is any change, you want to make to this list please get in touch with Mr. [name] from [department name] before [date].

Funds would be transferred next month to the expense account of your department. Kindly ensure that the furniture you acquire is comfortable, durable, and in line with the office decor. The most important factor we want to draw your attention to is that the same options are available in the market in a widely different price range. So please ensure that you survey the market properly before making a purchase.

Lastly, after making the purchase please submit the detailed invoices along with pictures of the procured furniture for record-keeping. All the best!

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We got an update letter from the office of procurement which is stating that the cost of all the office equipment which you have purchased has been approved. We have, therefore, decided to pay you that money. We will add this amount of money to the payroll that you will receive by the end of the month. If you have any questions regarding the information provided in the letter, you can feel free to contact us.

Follow up Letter to Surgical Staff Nurse Position

There are quite a great number of people that apply for a job in some department of their interest but, after the process of recruitment, only a few get to succeed. When someone gets done with their interview he/she must write a follow-up letter.

In this way, you will become prominent among other applicants and your chances to get the job will increase considerably. In addition, a follow-up letter can also be used for the purpose of adding up something to your information that they already have. Following is a sample of such kinds of follow-up letters.


My name is [applicant’s name] and I’m a graduate of [institution’s name]. I am glad that I had the opportunity to meet your company last week regarding the surgical staff nurse position that you have available in your hospital.

It was a pleasure to be interviewed by your highly respectable head of the doctors and I must say your staff is very cooperative and efficient.

It would be an honor for me to work with such a great organization among such professional people. I assure you that I will work with passion and I will never give you any chance to complain. I will try my best to promote the repute and excellence of your organization. A reference letter from my previous work organization has been attached to this letter. I hope to hear soon from you. Thank you very much.
Yours Sincerely,


I [title] [name] from [hospital name] am writing in response to your job application as a Surgical Nurse. We have recently expanded our surgical department and require staff for our Operation Theaters. We require a surgical nurse who would take care of the patients before surgery.

We expect her to measure and record the patient’s vitals, prepare them for surgery, and timely administer any medicines that are to be taken by the patient before the procedure.

In our Hospital, we understand that the bedside manner of the health care workers is very important. The patients are already scared and stressed before surgery. Sometimes they are in physical pain too. The attitude of the nursing staff really makes a huge difference in the patient’s hospital experience.

Our requirement therefore from nurses is that they be empathetic and polite to the patients. Also, if an emergency comes up, they should be able to handle it responsibly and without panicking. Having the knowledge of new research and staying updated with all the new equipment is a very important part of the duties of a surgical nurse.

From your resume, we gather that you have [number of years] experience in the surgical department and have assisted with some very complicated procedures.

For further details, our team of doctors and HR department representatives would like to sit down for a formal interview with you. Please come to the [department name] of Hospital by [time] on [date].

Please bring your original degrees and experience letters with you. Looking forward to a fruitful interaction,


I [name] had an interview with your HR team on [interview date] regarding the post of surgical nurse in your prestigious Hospital. I wanted to add a few points I felt that I should have mentioned during the interview but somehow they did not come up.

I had informed you that I have worked in [hospital name] from [date to date] but I forgot to mention that I had worked under Dr. [name] who is one of the pioneers in [name of surgery] in children. During my tenure there, I assisted him with a number of very challenging surgeries and he gave me a glowing review, which I am attaching with this letter.

I also want to reassure you that I am fully aware of the fact that a surgical nurse working in the pediatric department needs to have very high emotional intelligence and must be very empathetic, as it requires dealing with critically sick children and their parents. It requires a lot of tact to deal with parents who are under so much stress.

I have experience of [number of years] in dealing with both patients and their loved ones and I can assure you that you will never find me wanting in this regard.

In the end, I would like to thank you for taking out the time to interview me and I am really looking forward to working in your esteemed hospital.

Job Refusal Letter to Company

When you are not accepting a job offered by a company for any reason, writing a rejection letter is the right thing to do. Declining the job offer verbally is not a practical act and it is good to write a letter.

The purpose of writing the letter is to let the reader know that you are turning down the job offered by them. The letter should be short and no important information should be missing from it. The conciseness and the briefness of the letter should be maintained.

A job refusal letter should be written immediately after you have made the decision of rejecting the job so that the employee can hire someone else. There is no specific format to be followed in the letter, however; the letter should be written in such a way that professional touch can be seen in it. The tone of the letter should be positive and it should reflect that you are not being rude or arrogant.

The letter should be polite so that the doors for future opportunities remain open for you even after rejection.

Job Refusal Letter to a Company

Thank you so much for offering me the job for the post of assistant manager in your company. I regret that I am declining your offer. Although there are many opportunities for me in your company to grow and prosper, I have chosen another company to work in because they offer me a better job related to my skills and a better salary package.

I really enjoyed meeting you and your team. You had been very kind to me in the interview and I wish that I could work with you.

Best wishes for your company’s success.

Declining an offer

Thank you for your offer of employment as a senior financial analyst in the Accounting Department of [Company Name].

I am honored to have received the offer; I was very impressed with the company and everyone I dealt with during the interview process. However, I regret to inform you that I have decided not to accept the job offer.

[I have instead decided to return to school to seek a graduate degree in business administration; I believe this will qualify me for a management position, which is my goal.] -optional detail

I wish you the best of luck in filling the position. Please pass along my thanks to the search committee.

[I hope (Company Name) will once again consider me a top candidate for employment after I receive an M.B.A two years from now] -optional detail

Letter Announcing the Appointment of New Chairperson

This letter is written to inform everyone working in the company that the company has appointed a new chairperson. Since this letter is about the new position vacant so everyone reading the letter will be curious to know about the new person. The letter should include the details related to the new individual such as his qualification, personal details, working abilities & achievements, and past experience.

It should elaborate on the job duties and responsibilities of the new chairperson. This will be helpful for the new workers of the company. Also, request the staff to cooperate with him on the progress and development of the company.

The letter should be written in a positive tone and it should reflect the confidence and trust of the company in the person who has been hired as a chairperson. Include the dates when the newly hired chairperson will start working. At the end of the letter, write a positive note and your expectations from the chairperson.


We are pleased to announce that Mr. [name] has been appointed as the new Chairperson of our prestigious organization effective from [date].  Mr. [name] is a very experienced supervisor with a long experience in the field of banking and management. His last appointment was the head of investments in [name of company].

He has proved himself repeatedly, from bringing companies like [name of company] from the brink of collapse to making them a household name and exploring new and undiscovered avenues of growth. His wide experience and knowledge of E-commerce is another aspect, we are hoping this company would benefit from. A person of his competence would surely bring positive changes and new opportunities for growth for the company.

His job in our organization apart from supervising normal functioning would be to fully realize the potential of the company’s assets and this would enable us to add value to our shareholders hence increasing their trust and securing future investment by them.

His education [degree name] from [university name] and wide experience in related fields makes him a very appropriate candidate for this post and we are really looking forward to a time of growth and development for our company.


I am writing this letter to inform you about the appointment of a new Chairperson for our group of colleges. Mr. [name] is a renowned educationist and his contribution to the field of education is acknowledged both nationally and internationally.

He has a doctorate degree in Education Management from [university name]. His experience spanning over [number of years] years will be an asset for us as he has dealt with a variety of challenges over these years and we are confident that all that experience will help him in his new appointment.

His special focus would be improving the Research and Development area. Growth and progress, depend on constant learning. In addition, he intends to bring our sports teams to the national level. He has plans for improving the sports grounds and improving the overall sports facilities.

Providing Scholarships to deserving students has been our priority and this tradition would be continued in the future by the new Chairperson. He intends to bring more sponsors to our scholarship program.

We are lucky to have a person of his stature and hope that this would prove to be a long and fruitful working relationship and that our colleges truly benefit from his leadership.


We are very happy to announce that Mr. ABC will be our company’s new chairperson replacing [NAME HERE]. [NAME HERE] is a very talented person who has been working in the sales company for the last 20 years. We are happy to appoint such a capable person for this important position.

We are excited since he/she has accepted our proposal and he/she is willing to perform his/her duties. We request our entire company staff to cooperate with our new chairperson so that he/she can fulfill his/her responsibilities smoothly.

Letter to Confirm New Policies Implementation

This letter is written to let the staff of the company or any organization knows that old policies have been replaced by a new one. This letter contains a type of notification for others. It is important to give all the details related to the policies. The letter should explain the background of policies.

For example, the old policies may have been discussed in some previous meetings where the participants of the meeting would have decided to change them. The date, day and time of that meeting should be written in the letter. Another important thing to be included in the letter is the reason for changing the new policies and also telling in detail all the effects which the company will have on it due to the implementation of new policies.

The letter for new policies implementation is written to ensure that the old policies are no longer functional. You can also list down all the new policies which are going to be implemented.

Sample Letter #1

This letter has been written to confirm the policies which were discussed in the last meeting held on [Day/Date]. Those policies have been summarized and are given below:

  1. [Policy Detail]
  2. [Policy Detail]
  3. [Continue…]

The new policies should be known by all subordinates so that they can handle all the uncertainties like those which emerged in past. Your support for the implementation of the policies is required and we hope that the new policies will be very much beneficial for both company and the people working in it.


I hereby confirm through this letter that the company has changed its policy regarding latecomers. It has come to my attention that a lot of employees are in habit of coming late to office. Sometimes customers have to wait for a long time due to the non-availability of the dealing person. You must remember that company gives supreme importance to customers. If they are pleased and satisfied with our services, they will make a purchase.

Effective from 1st August, the company has decided to impose a fine on all habitual latecomers. Earlier management used to overlook such employees without warning them. Now there will be a 5% reduction in salary of all employees marked as late for more than three times in one month.

This decision has been taken because of an alarming number of latecomers. This issue has become a serious one and required rapid action to make sure that every employee report on time.

Dear all, this is an era of tight competition where every company strives hard to construct its worth in presence of many competitors. If employees report late at their workplace, it causes great harm to the overall working of the company. Moreover, the productivity of such a company is adversely affected.  

Remember, this policy has been introduced for your convenience. Although it seems harsh, you will receive even more benefits from it. If employees report on time, they will easily meet their sales target and increase their commission. Therefore, the company’s financial pressure will also be alleviated, and it will retain more employees.

Since this policy has been confirmed and going to be implemented very soon, you are required to abide by it. There will be a considerable reduction in the number of latecomers if the policy is followed in letter and spirit. Your immediate compliance with this policy will highly be appreciated.

Thank you for your cooperation.



I hereby confirm that the company is going to implement a change in its policy regarding computer and data usage. Effective from 1st August, office computer and internet can only be used for company-related tasks. These are no longer meant for personal or unofficial usage. The said policy must be followed by each employee of the company. Earlier there was no restriction but recent records about internet usage are indicating its misuse.

Employees are using the internet for personal downloading, online games, and social media activities. These malpractices have resulted in overconsumption of the internet and reduced data connectivity. I am making it clear that none of these activities is allowed within the office premises even during break time. These have nothing to do with your productivity.

As per the new policy, employees are directed to refrain from unauthorized use of the internet and computer. Any employee who is found violating it will be answerable to management and may be charged for the same. Our IT expert has installed software that can block and detect unofficial data usage. It also reports such violators to their respective supervisors.

Your compliance with this policy will be highly appreciated. We are hopeful to see a positive change in your behavior. So, cooperate with us to make this policy effective.

I wish you all the best of luck.


Letter to Refer Someone for an Administrative Position

There are many reasons for which an employee has to leave an organization such as health issues, graduation, family needs, and also for better opportunities. The employee who has great value in the company due to his work can be given a reference letter which can help him get the next job.

It is important to give all the details of the company in which the prospective employee had been working and also his job title and responsibilities. You can also mention the achievements which he has made during his job role.

The tone of the letter should be positive. In the letter, it can be stated how the person for whom the reference letter is being written, worked for administrative purposes. The basic skills of a person regarding administrative responsibilities should also be mentioned in the letter. The letter can be ended with the expectation that your recommendation will be considered.

Sample Letter #1

This is a reference letter for [Mr. ABC]. [Mr. ABC] has been working as an administrator in our company for the past five years. The title does not completely describe the skill level of our employees. He has the ability to work with cooperation and he also faced many challenges with strength.

S/he assisted not only the juniors but also the top management of the company. I hope that you will consider my reference and will try to get benefit from this multi-talented personality. You can contact me if you want to have further information related to the person.



I am happy to be requested to provide a reference letter for a brilliant and outstanding individual, Mr. Simpson. My direct contact with him took place in 2018 when I hired him as an accounts assistant. He has been working under my direct supervision for the last eight years and I am not feeling any hesitation while referring him to you.

While working with us, Simpson was responsible for the maintenance of all company accounts. Most impressive thing is that he was dealing with 42 different company offices to run all the affairs smoothly.

He was punctual and willing to accept challenges. In addition, he has an exceptional ability to identify problems and formulate workable solutions. By means of this ability, he helped us complete all the projects as per schedule. He used to interact with our clients in a pleasant manner which is why he took huge advantage of his pleasant personality over his competitors.

I will always remember him because of his intelligence and decision-making power. He gave his unique, innovative, and workable ideas and helped the company save thousands of dollars on several occasions.

Moreover, he took an active part in company meetings and always coined useful ideas to formulate good policies. Because of his countless abilities and contributions, I strongly recommend him to you. I am sure he will work more than your expectations and prove himself a useful addition to your staff.

I am sad on seeing him leave my company but at the same time, I am sure that he is pursuing a more challenging opportunity that suits him best. Moreover, I understand his problem to relocate his family. I have no reservations about him.

Please feel free to contact me if you want to ask anything about him.



I seldom write a reference letter without reservations, but I am doing so in the case of Mr. Lee who has applied for the post of administrative assistant and about whom I have been asked to provide a reference letter. I am pleased to give my strong recommendations about such a brilliant employee who never gave me any chance to complain.

He has been working for the last three years as an accounts assistant under my direct supervision. However, his degree is in administration, and he expressed his desire to transfer to an administrative position. I have no administrative position in my company otherwise I would not have let him go. I support his decision to seek such a position that is exactly in accordance with his qualification and interest.

He has been blessed with exceptional time management skills. He can handle multi-tasks and performs best under unfavorable conditions which is considered his best quality. He has also been an impressive designer for my company. He used his creative skills in designing appealing presentations and writing effective proposals. It helped us attract many clients.

Having earned a professional in administration, I believe Lee will prove himself a great asset to your company. With his pleasant personality and friendly behavior, he will bring in a lot of new customers and help you achieve monthly and annual targets.

Although I am sad that losing such a great asset, I do not want to create any hurdle in his way of professional development. That is why I am strongly recommending him for an administrative position in your company. I am sure you will be pleased with his professional working style. If you want to discuss anything more about Lee, do not hesitate to contact me.

I wish him all the best of luck with his move.

Letter Announcing Manager of the Year Award

The letter announcing the manager of the year award is used to announce the good news. The letter should be written in a positive tone. It should be written in such a way that it can promote goodwill in the group while keeping the focus on one person who has been nominated for the award of the manager of the year.

This type of letter not only does give good news but also serves as an inspiration for others. Announce the name of the person who is going to get this award. The efforts of the winner should be highlighted in the letter.

The achievements and the success of the person are also important to detail which let the people know about the reasons for which he/she is being awarded the award of manager of the year.

The prize which the winner is going to get can also be mentioned in the letter. At the end of the letter, congratulate the winner wholeheartedly and wish him/her good luck.

Sample Letter #1

Our heartiest congratulations to Mr [NAME HERE] who has been selected for the manager of the year award once again. S/he has worked as a sales manager in our company and has always stayed at the top among the best managers.

Due to this outstanding performance, he/she has been selected as the best manager in the company. We are also very pleased to announce that Mr [NAME HERE] will receive a big cash bonus from the company. We wish him/her the best of luck in the future.


I am pleased to announce the name of Mr. Thomson for the manager of the year award. I found him the most deserving candidate for this award. I have always seen Due to his commitment, he managed to rise from the position of assistant to his current designation.

He climbed this ladder in a professional way with such a hardworking attitude that can hardly be seen nowadays. I know that he is the kind of person who can go out of his way to achieve goals. In my opinion, his performance has been the best of any other manager in the field of sales. Therefore, he deserves this award.

This award is given to those managers who are devoted and able to demonstrate their exceptional skills towards their duties. Thomson’s abilities are not hidden from us. He worked hard and kept himself abreast of the most recent trends in the market.

I have seen him working for the company with dedication and since then, I have developed a huge respect for him. I am also aware of his knowledge, great skills, and the extended hours he worked for the company to help achieve its goals.

Several things have been considered in choosing the recipient of this award. These include the number of service years, leadership skills, and overall character of the employee. The thing which distinguishes him from the other candidates is his ability to handle stressful conditions. Apart from these abilities, he recognized himself as a master trainer and acted as a mentor for several newcomers.

This prestigious award will be represented to Thomson at the City banquet hall, Midway Street, Michigan on 1st August. I request everybody to make sure of his presence at the venue. Let us take this moment as a source of inspiration for us and work for the common interest of the company.

I wish you all the best of luck in winning this prestigious award in the future.


I am pleased to announce that the jury has recommended the name of Johnson for the manager of the year award 20XX. This is the most prestigious award and is given to those employees who show exceptional performance in their respective fields.

I know Thomson since 2011 when he joined this company. He was hired because of his excellent employment record. As an accounts assistant at XYZ Company, he met his targets. As Sales officer in Stars marketing, he showed record-breaking performance and achieved sales targets with success.  

Right from the first day of his joining, he was a professional and skilled staff member until he reached his current designation. As a manager of the sales department, he has made a great contribution to the company’s business.

He has been an influential employee and is bestowed with exceptional skills to complete all the assigned tasks well before the deadline. I have never seen such a great employee who gives supreme importance to his duties. Also, his desire to take on difficult projects and complete them successfully before the deadline makes him a suitable candidate for this award.

Apart from work, several things have been considered and the most impressive one is his pleasant personality. He has a pleasant and cheerful attitude toward his clients and subordinates. As a manager, he has been noticed to handle most difficult situations with patience.

All these characteristics reflect his best image in the company, and I will be happy to present this prestigious award to a candidate who deserves the most for it.

In recognition of Johnson’s services, an award-giving ceremony will be held at [name of place] on 1st August. You all are invited to make sure of your presence at the venue. I am sure you will be inspired.  

I wish you all a successful career ahead.

Resignation Letter to Take an Early Retirement

There are many reasons for which people take the decision to resign from the job. They may want to start their own business, go to visit some other country for financial benefits and sometimes they want to leave the job just because they are not happy with it.

No matter what the reason is, it should be written in a positive tone. It is not good to give a negative impression of the company while leaving. The reasons should be described in a way that they look solid and concrete. Also, mention how difficult you have felt to decide for leaving the job.

Write about the good time that you had while working in the company and also appreciate the cooperation of the staff of the company. If you want to give the notice in the resignation, then mention the duration of the notice.

Sample Letters

I have decided to take early retirement from my job effective January 3, 20XX. You may find my decision quite sudden but honestly, I want to do a lot before I get too old. Despite the fact that I have decided to leave the job I still feel a great feeling of gratitude and happiness for working with you. I have learned a lot in the duration of the work. You have always been very supportive of me. I will stay for a reasonable amount of time until you get the best replacement.

I wish the company and the staff the best of luck in the future.


After thinking carefully, I have decided to submit my resignation letter to take early retirement. I want to process my retirement effective from 1st August. The early retirement package offered by the company was much appealing that I decided to accept it immediately. Now, I want to leave as soon as possible.

I am filled with mixed emotions because I always wanted to stay longer with this company. However, there are a lot of things yet to be discovered. With my immediate attention, I want to explore new dimensions of my life before I get too old. I had never made such a difficult decision in my life. But now, after taking the hard decision of my early retirement, I am filled with excitement.

Yes, I am taking early retirement and I am grateful for your support and excellent career growth opportunities. I received consistent support from management. It in turn helped increase my productivity.

I am grateful for the time management spent on my training to enhance my creativity. You showed patience when I committed mistakes. Instead of getting angry, you motivated me to do better.

I will feel glad to stay here for some more time to train my successor to make the transition process smooth.  I have planned to spend this summer season in town. For sake of your convenience, I will be available for consultation on a part-time basis. Please let me know if you accept my offer.

In the end, I would like to say that I spent a considerable part of my life working with you. I will always count on my sincere boss and close friends. I wish them all the best in their future endeavors. 



I am informing you with a heavy heart that I want to submit my immediate resignation to take early retirement. Although I can serve the industry for 6 more years, I want to leave earlier and the last date of my employment at your company will be 1st August.

Thereafter, I would like to spend more time with my family and closest friends. I spent more than 30 years in the pharmaceutical industry. Along with various perks, I had to face a lot of challenges coupled with intensive work. But still, I earned my name as a top-rated country manager.

Now I am looking for some sort of pleasure in form of traveling, golf, and skiing and this is the right time for me to take retirement.   

My 30 years of experience with stars pharmaceuticals has been wonderful in all respect. I want to present my deepest gratitude for providing me with an excellent opportunity to serve the company for 30 years. You helped me polish my managerial skills by means of various training programs.

I enjoyed sharing my skills and knowledge with newcomers to inculcate the best job-related skills in them. I would like to say special thanks to my seniors, staff members, and colleagues for their motivation and cooperation. I served this company with my full potential. Now I can say with confidence that I promoted bright and talented pharmaceutical professionals.

I have maintained a good record of my projects and job-related work in order. It can easily be accessed by my successor in my office. Before my last date of employment, I request you find an alternative to make this transition process smooth.

I am ready to stay with you for a week to make my successor understand the exact nature of the work. I want to meet you in this regard at your convenience.

I wish all the employees the best of luck.


Letter to Congratulate Someone for Winning as Chairperson

In the letter written to congratulate the person for winning as chairperson, the high officials are congratulated. Try to elaborate your agenda in the letter and also mention all your expectations which you have from a person who is going to take charge as a chairperson in a company.

The letter should fully congratulate. You can mention the big achievements of the person and can admire him, however; the main focus of the letter should be on congratulating the official. Put all the ideas and views before the official and also tell that you want your ideas to be implemented by them.

Also, tell in the letter that you are also ready to provide your services that will help them in implementing those ideas. End the letter with warm wishes and expectations. The tone of the letter should be positive and state that you are happy with this news.

Sample Letter #1

I am very happy to hear that you have been selected as the chairperson of [ABC organization]. You have done great work and you are a very talented person. You have got the work done successfully whenever you are involved in it. I want to say well done for your work and I must say that you deserve this appointment.

I am looking forward to having great leadership from your side. I hope that you will continue all the projects as a chairperson of the company and that the company will prosper under your leadership. Wish you the best of luck with your new appointment.


Earlier in the morning, we heard the great news that you have won the seat of chairperson in recent elections. Accept our heartiest congratulations on this happy occasion. We were thrilled and want to let you know that we are more than happy about your appointment.

Your opponent was formidable but you ran a clear campaign against him. Fortunately, your work didn’t go unnoticed here and the community was impressed by the sincere efforts you made on their behalf. Your appointment is a clear acknowledgment of your sincere services.

Your victory has delighted us and given us a new hope that our future is secured now. It was a much-deserved win because we waited for a sincere chairperson to come for a long time. Now, our faith in the system is renewed because the right person has won this key post.

We examined your record and realized that you have been raising your voice against anti-employee thoughts of management, which was the main reason for our support. Your real responsibility has started now and we are hopeful that you will do something in this regard.

We urge you to work for amendments in legislation to protect our rights. You have gained our support and confidence and we will continue supporting you through thick and thin.

You are hereby assured that we will continue our sincere support as long as you advocate the basic employee rights including increments in pay, annual leaves, perks, leave rights, etc. The said rights have long been neglected and your success has given us some hope for these overdue changes.

We are looking forward to hearing about a lot more of your successes.



Congratulations! I am writing this letter on behalf of all employees of Stars Marketing Company. Accept our warm welcome as our new chairperson. We have been following your career for many years. You always impressed us with your bright vision and the sincere efforts you made for the welfare of employees.

You volunteered your time, and efforts and expressed your opinion without any hesitation which is a clear indication of your sincerity.

All employees are happy to see the right person taking this key post. Your victory was awaited because we were annoyed with the anti-employee policies of the ex-chairperson. Your success is a living example of the fact that the most impressive things happen to those who work hard to achieve these.

You have been blessed with the potential which is required to lead our team. Moreover, we will continue our support as long as you raise your voice and do something for our common cause.

The legislative committee is working on some amendments to legislation, and you can play your part in this regard. It is an excellent opportunity for you to earn our trust and confidence.

You know that a cooperative agreement was signed three months ago between the ex-chairperson and the representative of the employees union. We are hopeful you will ensure its proper implementation. We also ensure positive cooperation between management and employees.

To ensure the implementation of the cooperative agreement, representatives of the employee union want to meet you in the conference hall. There we can discuss major issues being faced by employees.

We hereby take this opportunity to invite you to address the annual session of the employees union on [date]. Your presence will be greatly appreciated and it will help strengthen all the ties between management and employees.

We wish you great success during your tenure as chairperson.


Personal Apology Letter for Wrong Press Statement

This letter is written soon after the incident of giving the wrong press statement. The main focus of the letter should not be on the actions that have been performed before but it should focus on what steps you will take to resolve all those issues.

Apologizing in the letter solves the problem and can settle things. You can apologize directly in the letter to avoid giving long details. It is important to let the reader know that you have understood what he has faced after the wrong press statement.

If you think that you have taken some measures in order to correct the mistake of the wrong statement, then mention it. You can tell the whole incident how this all happened and do not blame anyone. If you think that you did not know about the problem, then say thanks to the reader for notifying you. In the end, you can say that you expect that your personal apology letter will be accepted.


I want to apologize seriously for the press statement which I gave you. I was in rush because of mixed-up notes and was unable to mention the correct position yours. I have now realized my mistake and I took several steps to ensure that the wrong statement about you is no more aired.

I have made a report that will clearly demonstrate your accurate position. I know that I have made a mistake and I will do everything to compensate for this mistake. Please accept my apology regarding the issue of the wrong statement.


I want to express my regret for a serious mistake which has caused great harm to your reputation. I hereby apologize for the wrong statement I gave against you in front of the press. I connected the issue of [X] and [X] directly with you and you were not involved in it at all. I made this blunder and I am extremely sorry for that. Believe me, it was not my intention to commit this act deliberately.

There was a big gathering in the conference hall and everybody was rushing towards me to give me a handshake. In this situation of haste and excitement, my notes were mixed and I failed to justify your position. Instead of praising you, I made your connection with the corrupt group.

Unfortunately, because of my wrong statement, your distorted image has been created and I take full responsibility for my mistake without making any excuse. I should have read my notes well before making any kind of statement. To err is the human.

Considering this point, I thought of seeking an apology through this letter. It’s the only way through which I can regain my trust and strengthen my relationship with you.

I truly value our friendship. Therefore, as soon as I realized my error, I took all possible measures to prevent my statement from going on air. Meanwhile, I have arranged a separate press conference in which I will clarify your accurate position before the public.

I hope you will understand my position and grant an apology to me.



With deep regret, I apologize to you personally for making the wrong statement against you in front of the press. Instead of acknowledging your excellence, I represented your distorted image. I know it was frustrating for you to be misrepresented before the media.

Please understand this incident took place because of a misunderstanding. My statement was wrong, and I made it without knowing the whole issue. I have no excuse for committing such a great mistake.  

Adams, you know that media persons my office frequently. Sometimes, I become too quick in making a statement without knowing all the facts properly. As soon as I realized I had made mistake, I quickly printed a notice of clarification explaining your accurate position. I gave each media person a copy of this notice and strictly restrained them to make my statement on air.

Above mentioned steps are not enough to make up for that inconvenience that has been caused to your fame. But this gesture of mine can help me assist in rebuilding your trust in me. We have been good friends and will be forever.

Our friendship must not be affected by an incident that took place because of a misunderstanding. Once again, I am sorry for my wrong statement. I will get a lesson from it and refrain from making such kinds of statements without good knowledge of the issue.

Please feel free to let me know your concerns over this issue. You can contact me at [cell number] during office hours.


Resignation Letter because of Health Reasons

When you want to leave your job because of your poor health, then you have to let your employer know about it through your resignation letter. Informing the organization about health is not mandatory, however; giving the reason in the resignation letter is good.

Writing the resignation letter with the reason of health is very easy as it is a very concrete base on which your resignation letter can be accepted. You have to choose how much information you have to provide regarding your illness in the letter.

The notice period should also be mentioned in the resignation which your illness allows. The appropriate way to write the resignation is to mention that you have taken the tough decision of leaving the job. While writing the letter, mention your personal details such as job position, designation, and other job-related details.

Sample Letters

I am very sad to submit my resignation before you and it will be effective from 15th July 20XX. I am currently not feeling well and I have been given advice by doctors to take a rest to have a quick recovery from the illness.

Since I am in a complex situation, I and my family have decided that it would be an appropriate time to take this decision. I am thankful to the company for providing me with all the opportunities during my stay and also for encouraging me in every situation no matter how difficult it gets. I am highly grateful for the support of the company.


I wish to inform you with reluctance that I wish to resign from my current position as assistant director. It will be effective from 1st August. You are therefore requested to arrange an alternative to make this transition easy.

Although I am getting a competitive salary package I have been forced to take this decision owing to my poor health. In my last meeting with you, we talked about my decreased productivity. I told you that despite taking good sleep and nutrition, I have been feeling extremely tired even after a small amount of work.  

I booked an appointment with the doctor who told me that I had been suffering from chronic liver disease. In addition, extended working hours and fast-paced work have worsened my illness. Considering it, the doctor advised me to take complete bed rest and to cease all activities for an indefinite time.

I wish to grow old with this company but unfortunately, I cannot continue with such poor health. I am feeling stressed while leaving this kind of job. I know I had to do a lot of struggles to get this job. I was recruited after a tough competition, and it is very hard to compete for it again.

By virtue of my job, I increased my creativity and enhanced my working skills. Meeting with a variety of people on daily basis to build rapport was another plus point of this job. I also thank you for providing me with a lot of opportunities and I hope to return after my health will be improved.

It will be the best time for me to depart immediately because my all-ongoing projects have been completed successfully. Only a few minor tasks are ongoing, and I hope to complete these within a week. To make this transition smooth, I am ready to help you even after my resignation. I will be happy to assist you in this regard.

I wish you all the best of luck.



I want to inform you with sadness that I am unable to continue with my current job. Therefore, please accept this letter as my resignation notice effective from the 1st of August. I cannot continue because my health is becoming poor day by day. In addition, I do not think myself physically fit for this post which demands much more devotion.

Be assured, my resignation decision was as strange for me as it seems to be for you. Last week, during my routine medical checkup, the doctor informed me that I have been suffering from chronic heart disease. I was left with no option but to give up all activities immediately.

Keeping in view my condition, the doctor has advised me complete bed rest and to cease all kinds of activities immediately. Without any exaggeration, I was satisfied with my duties in your company. But, the fast-paced working environment has caused me a lot of stress and anxiety. Hence, I thought it imperative to send you my resignation letter in search of serenity.

Please let me say thank you for cooperating, encouraging, and supporting me throughout my stay. I am fortunate enough to find such a supportive boss who maintains a competitive yet pleasant working environment in the office. I am sad that the bad condition of my health is snatching everything from me.

I can understand that my immediate resignation can create some serious transitional problems for the company. Keeping it in mind, I am ready to assist the company despite my doctor’s advice. If interested, you can hire me on a part-time basis during busy seasons.

Alternatively, I will be happy to stay with you for a considerable amount of time. The sole purpose behind this is to train my replacement to make the transition process smooth. My project reports and important documents have been kept in order. I will be happy to answer any query you may have.

I wish you all the best of luck.

Size: 28 KB Word .doc File 2003 & later


Letter of Appreciation for Good Service

The letter of appreciation is written by higher authorities of the company or heads of the departments for motivating their employees for doing good work. The letter of appreciation shows that someone has done really a good job and deserves appreciation. Those individuals who have received good services from someone can write this letter in a better way.

A perfectly written appreciation letter can serve the purpose of motivating the person. The tone of the person should be positive and he should express that he has greatly impressed by the services which someone has provided.

The appreciation letter makes the employee work better in the future and you can write in the letter that you expect them to work with even more effort to produce good results. You can also add some tips related to the work if you want to give however, it is not mandatory.


Dear [Recipient’s Name],

I am writing this letter to let you know that I highly appreciate the services which staff of your company has provided. I visited your store for some shopping and assistance. Your staff was very cooperative with me and I was really impressed by their services. They accelerated the process of shopping and helped where I needed them.

I am very much satisfied with the purchases which I have made. I will continue visiting your store for shopping and I will continue recommending others to make purchases from your shop. I look forward to coming to your shop again.


Subject: Appreciation for good service of [X]

Dear Simon,

We want to take this opportunity to say thank you for your best services at your city branch. We have been doing business far and wide on different hardware items. After doing a comprehensive analysis of the market, we have discovered that your services are as excellent as your slogan. Your products have been found durable and reliable. In addition, you have made your reputation in the market by accepting all the returned items. You are not paralleled by any other company in terms of providing quality products at a low cost.

We found that your prices are five percent less than the whole market. This discounted price will result in large savings since we have ordered the products in bulk quantity.  

We have been doing business with you for the last 7 years. You have always delivered our required hardware items on time. Sometimes, you delivered us much-needed items on the same day which is appreciable. I am proud to say that we have established business relations with professional and reliable vendors like you.

Recently, you delivered us a laptop of the latest generation along with advanced keyboards and application software. We were greatly impressed by the quality of the products you delivered to us. In addition, your representative executed the best knowledge of the latest products and he impressed us a lot. By means of your best features, you have become our top priority.

Lastly, we appreciate your excellent services and look forward to establishing strong business relations with you. As a token of love and appreciation, I have referred your company to my best friend. He will be in contact with you very soon.

Thank you very much for providing us with quality services.


Bob Williams

Size: 25 KB Word .doc File 2003 & later



Subject: Appreciation for good service at [X}

Dear Simon,

Hi! My name is James and I am a regular customer of your company. I want to drop thank you note through this letter. I was impressed by the quality of services you provided to me during my visit to your canal view branch. Rest assured; you are doing a fantastic job because you have a vast selection of products at unbeatable prices. Every time I visited your branch, your staff provided me the best services. They are attentive and have great communication skills. I particularly appreciate their way of dealing with all the customers with a smile which really makes a difference.

Whenever I visited your branch to see fresh products, your staff offered me a warm welcome with a friendly smile. Last week, I visited your branch to find a new line of products. I greatly appreciate your three staff members named Andrew, Lee, and Jackson who were friendly, active, and helpful. Instead of making quick sales, they were interested in offering genuine help to customers to satisfy them. They had the best knowledge about all the products of your store and helped me find a product of my choice.

Your service is unparalleled and due to it, I was satisfied because I have found what I needed. I will not only love to continue shopping from your branch but also glad to recommend it to my friends. Luckily, you have got the best staff for your branch that makes all the customers feel honored and valued. In my next visit, a couple of my best friends will also accompany me as your future potential clients. Your dedication will help you achieve great success in the market and consequently, your client number will increase.

I wish you all the best.


Anna Williams

Size: 22 KB Word .doc File 2003 & later


Letter to Cancel an Appointment to gather more Information


I [name] had booked an appointment with you for [date] at [time]. I had gone to Dr. [name] with a complaint of frequent headaches. He recommended monitoring my Blood Pressure. I monitored it for one month but it was never more than 120 mmHg systolic or less than 70 mmHg diastolic. So he recommended that I get some blood tests done namely, CBC, LFTs, RFTs, and thyroid tests. He also recommended a CT scan. He recommended that when I get my test results, I should see you. I took an appointment considering that I was supposed to get my test results by [date].

I am writing to cancel the appointment because the reports are not ready yet so I haven’t been able to gather the test results for you to evaluate. I am sorry for the inconvenience it would cause you but I had no idea that it could take longer than this. I would contact your Personal assistant as soon as all the reports are with me.


I [name] booked an appointment for [date] at [time] with you because we wanted to hire you as an architect. We have seen and admired your work for a long time and it was always our intention to have you design our home. We wanted to build a house in my [number] yards plot in [location]. However, after getting an appointment with you some issues have come to our knowledge which is making us rethink our decision about making our house in this location.

We have learned through reliable sources that the housing society intends to build a school at the end of our street. The resulting traffic and noise are something we are not willing to put up with, as we are a retired couple and are looking for a very peaceful and quiet area for our retirement home. Our second concern is the security of the area as we have learned that there has been a spat of robberies in this area in the last six months.

Both these factors have made us pause our plans for now. We want to verify these facts. Before we move ahead with the plans. As soon as we have all the relevant information and we have made the decision whether to go ahead with the construction of our home, we would get in touch with you.

We are sorry for the inconvenience we have put you through.  Looking forward to your understanding and any input you might have on the issue.

You may need to get your appointment canceled because you want to gather more information to present in the meeting. While writing the letter of cancellation, it would be better if you give the reason for cancellation. It should be kept in mind that the next date on which you want to keep the appointment should be mentioned in the letter. Not only date but time and place should also be mentioned so that the reader can clearly understand. It is also good to apologize in the letter for canceling the appointment.

It is also important to mention in the letter that how much time you will take to gather the information so that you can reappear for the meeting. If you are sure about the date on which you will be available then do mention it in the letter. This will make your letter more courteous and professional.


I am required to inform you that I want to cancel the appointment which was to be held on [mention the date and time]. The reason for which I thought to cancel the appointment was that I was unable to gather the appropriate amount of information for the discussion which we had to make in the meeting. I need [two more weeks] to be able to discuss the matter. I am working with some more people to get the job done quickly and will contact you as soon as I will gather all the information about the matter. Wish you the best of luck.

Letter to Appreciate an Employee for a Successful Project

The importance of teamwork in businesses cannot be negated. The whole setup of professional businesses is raised on the basis of teamwork. Individuals make a team and individuals are to be appreciated for good work generally as well individually.

All mature businesses understand the importance of appreciating their employees when they come up with exceptional work so, in order to recognize the sincere efforts of workers appreciation letters are well in practice. There is no other opinion that if an employee is admired for his work with good words and well in time his performance always increases.

Businesses deal with multiple projects at a time either of their own or of their clients. Since some projects are hefty enough and demand exceptional hard work and skills, an employee who makes such projects successful should be appreciated in particular. Below is a letter that can be used to appreciate an employee in order to make a project successful

Letter -1

Subject: appreciate an employee for a successful project

Dear Mr/ Ms [NAME]

It is with great pleasure that I [Official Title] [name] am writing to you on behalf of all of us here at [organization name]. You have been working with us since [date] as [designation]. You were assigned [project name] on [date]. The challenges presented by a project of this magnitude and scale were known to all. The fact that you were assigned this project was a testament to the [organization name]’s trust in your abilities.

We are glad to say that you have not disappointed us. The timely completion of the project and the quality of work are proof of your diligence and commitment. This [project name] has not only brought a good name to the [organization name] but also reaffirmed our faith in your hard work and dedication. The exceptional teamwork and enthusiasm shown and your perseverance in the face of all odds is appreciated and will be duly rewarded.

Keep up the good work!

Yours sincerely,


Size: 18 KB Word .doc File 2003 & later

Letter -2

Dear (Recipient’s Name),

This letter is to appreciate you and show my gratitude for your efforts to make the project of [enter project name] successful. I believe that success comes with teamwork. As the [enter title of employee] of the company, your efforts deserve to be applauded for this project. Your work has been admired by the clients very much. Despite that it was a tough project, you managed to finish well in time and made it one of our super successful projects. I dedicate the success of this project to you.

I am also glad to inform you that you have been awarded [increment in salary, three work leaves this month, etc.]

Please continue to do good work.  Thank you very much!

Your Name
[Senders Title] -Optional-

Size: 18 KB Word .doc File 2003 & later


Dear Mr/ Ms [NAME]

It is with great pleasure that I [Official Title] [name] am writing to you on behalf of all of us here at [organization name]. You were hired on [date] as [designation] and this was the first project assigned to you. You were assigned [project name] on [date]. You were closely monitored and your work ethic, perseverance, and assimilation into the team; all these factors were observed by your team leader and we are glad to say that you have proved yourself to be worthy of the trust placed in you by us assigning this project.

The timely completion of the project and the quality of work are proof of your hard work and diligence. All your efforts are appreciated and will be duly rewarded.

Keep up the good work!

Yours sincerely,

Letter Accepting an Invitation to Business Meeting

There is some etiquette to telling someone that you have accepted his/her invitation. The best way to let them know is by writing the acceptance letter. The letter should be sent as soon as possible after receiving the invitation so that the person who has invited you gets it before the actual day of the business meeting.

The letter should be written in a very gracious tone and you should reflect that you are very thankful for being invited to the meeting. Try to keep it brief. You can repeat the important details related to the meeting such as time, date, place, etc. Make the reader know in clear words that you have accepted the invitation and will be available for the meeting. Also, write the date when you received the invitation from the sender of invitation am really eager to know whether you have received the invitation or not or when will you receive it.


Attending the meeting and speaking with you and other attendees of the meeting is the biggest opportunity for me to promote my product and my abilities. I appreciate that you took the time and sent me an invitation to the meeting. I expect to meet you on the day as requested in the meeting.

I hope that with this meeting, I will be able to make you review the products of my company and the bond between my company and you will also be strengthened. I am eagerly looking ahead to the meeting. Many thanks.


I am pleased to inform you about the acceptance of your business meeting invitation. It will be a great honor for me to meet with you and your marketing team. By virtue of this meeting, we shall not only discuss our business management plans but also introduce our product lines. I believe that the ideas we share during our meeting will help us increase our clientele in the market.

You have suggested an ideal meeting date and I shall surely show my presence at your site on said date. I would like to appreciate your business ethics as well. You sent me an invitation two weeks prior to the meeting so that I could check my schedule. Fortunately, I do not have any meetings scheduled on that date. So, we will have much time to discuss our business ideas and recent developments we made in our respective areas.

We have gradually developed our company and I have a lot of exciting things to tell you about our advancement. At the same time, I would like to learn new marketing techniques from you. For the above reasons, I am anxiously waiting for this exciting opportunity to meet you and your knowledgeable staff. It will be an honor for me to talk face to face with you people.

Recently, we made some advancements to develop a new product line. I want to show and demonstrate to you how our new products can help you meet your business demands. I believe we are going to speed up our projects by means of this coalition as we have much more to discuss. If feasible, please send me a brief agenda of this meeting for sake of convenience.

I am looking forward to a long-term association with your company.



Thank you for your interest in our company. Before I wrote you this letter, I reviewed a couple of things regarding your invitation. Now, I am pleased to accept your invitation to a business meeting which has been scheduled for [date]. Fortunately, I have no other meetings on that particular day and it will be easy for me to come to your place. I am interested to meet you and discuss various strategies to make the business successful. Meanwhile, I am looking forward to working with you as a combined entity, if possible.

In my last meeting, I discussed with you my business problems and asked you for a possible solution. I want to say thank you for taking my problem seriously and giving me a chance to discuss it with you.

To me, this meeting is a perfect fit, and I am making it a point to attend. It is also in my professional realm. While I will be catching up with you on [date], I am hopeful that we can put together a program that will suit our respective companies’ needs. In our meeting, we can proceed together to discuss factors about program development, it’s scheduling, implementation, and cost. By that time, I am hopeful to devise some workable strategies and programs that will provide us with the ground for discussion.  

I am looking forward to establishing a long-term business relationship with you.


Disagreement Letter Concerning Employee’s Layoff

The main purpose of writing this letter is to give reasons to the reader about not going ahead with the actions which have been proposed. The problem should be clearly stated in the letter in a polite tone without blaming anyone. You can ask in a very polite way that you want your problem to be resolved. Also, give some alternative proposals if you have any.

Since you are writing this letter to tell that you cannot get ahead with the proposal so there is a need in the letter to tell the reasons for which you did not like the proposal. If you have any plan which can resolve this issue, you can also mention it in the letter. Keep the letter positive and make the reader feel comfortable with your words. You can show the reader that you trust him.

Letter -1

I am writing this letter because I want to tell you that the layoff proposal that you have planned is not going to work. We should set up a meeting and discuss this proposed plan in detail. You should visit the whole site so that you can find some more areas from where you can save money. The layoff can be very harmful to both: the people who have been working with us for a long time and for the company too.

I hope that you will also take some steps to save their jobs. You can call me to have a meeting so that we both can have a look at the problem and can deduce some solutions for the problem.


I hope you are doing well. I am writing this letter to express my disapproval over your decision to lay off a significant number of employees from the marketing department. Please take it positively. Let me tell you that none of my staff members has been accused of a policy violation or bad performance.

I know you have made this decision for restructuring the company. However, the idea of layoff does not look better as far as my point of view is concerned. My sales team has worked wholeheartedly and burnt like midnight oil to achieve the annual sales target. It will not be a good option to reward them like this for their achievement. It will be a big mistake if we even think about laying them off.

I will appreciate it if you spare some time to sit with me so that we may discuss any other suitable solution for the development of our marketing department with any layoff. Please inform me whenever you will have free time.

Size: 19 KB Word .doc File 2003 & later



Yesterday, management received your proposed plan for revamping the sales department of the company. You have stated that laying off employees is necessary for streamlining the process. I hereby express my disagreement with your opinion. I have conducted a meeting with senior employees and top management officials of the company. They are of the view that there is no immediate need to execute this plan. It will be a big mistake if we lay off a significant number of employees.

It is witnessed from past records that the sales team worked hard and consistently to achieve difficult annual targets. Your proposed plan does not suit the management because employees must not be rewarded like this upon their achievement. Please hold a meeting with me to discuss another workable solution regarding this matter.

Your timely response will be appreciated.

Size: 21 KB Word .doc File 2003 & later


Apology Letter for Providing Incorrect Information

Letter -1

I [title][name] from [organization name] am writing to you about the meeting we had on [date]. In our meeting, you placed an order for [amount] of [product]. I had told you that the price of [product] is [price] per [item] and we had closed the deal. However, this morning we received an email from the headquarter stating that the [price per item] has increased to [new price per item] and all orders taken after [date] would be charged according to the new price.

I am sending you a new contract based on the new charges. I understand that such inconveniences can be very infuriating. Thank you for your patience.

For further quarries, please call Mr. [name] at [phone number] or email at [email address].

Letter -2

I [title] [name] from [organization name] am writing to you for the meeting we had on [date]. In our meeting, I had told you that Mr. [name] from our [department name] would be visiting you on [date]. I am sorry as I did not check Mr. [name]’s schedule first so I ended up giving you incorrect information. He would be able to visit you earliest by [date] and any progress on the [project name] can only be made after his visit when he submits his report.

I apologize for the inconvenience I might have caused unintentionally and hope this hasn’t caused you undue stress. For further quarries, please call Mr. [name] at [phone number] or email at [email address].

Writing an apology letter

If you give incorrect information then to cover up your mistake you must write an apology letter for it. An apology letter will show that you are a conscientious and well-organized person and that the mistake you did was made unconsciously. Whether you have provided incorrect information on purpose or without purpose, you should write an apology letter. Apologizing for your mistake will leave a good impression on the client.

In business, a small mistake can cause major loss so you have to be very careful in each and every act in the industry. Whether your mistake causes great or less loss, you can cover up it through an apology letter for providing incorrect information. It will make your chances high of being understood and pardoned. Do not worry about the situation just concentrate on how will you come up with the loss and fix the damage.

You will have to be apologetic about your fault and take full responsibility for what mistake you have done. If you write an apology letter in business letter terminology and language then it will be helpful for you to get pardoned.

This apology letter will also be helpful to get back to your clients and business partners. You should start the letter by saying apologetic remarks and then in the middle tell the reader how your mistake happened. In the end, be thankful to the reader to let you know about the mistake and ask them to give you a chance to overcome it.

Apology Letter for Providing Incorrect Information

I beg your pardon for disappointing you by providing the incorrect information as I didn’t do it purposely. I can know how much difficulty you have faced because of my mistake. I am really sorry for the mistake I have made. I can assure you it would not happen again. It is very important for me to get back your trust and I will try my level best to regain your trust and confidence in me.

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