Complaint Letter about Shipping Error

Errors occur often when distant buying-selling is done. It could be the shipment of a wrong or damaged product, late or no delivery, etc. In such cases, the buyer should complain to the seller/selling company so that he may be compensated. Even though the company is responsible for such errors it should still be taken into consideration that humans are prone to errors even computers sometimes make mistakes. Therefore, while writing a complaint letter, the matter should be explained in detail and the demand for compensation can be made but the complainer should try to use ethical language and a mild tone.

1-

I am writing to inform you about the shipping error on your part regarding our furniture order from your company. Our invoice number is 99027 and we placed this order on 15th December 20XX. We have received our order however some of the items are missing. Our order included six chairs, one main table, and two side tables.

We were happy to receive our order on time however much to our dismay, some of the items were missing. Two chairs came in a different color than the rest of the chairs and one of the side tables was broken. We would like to officially place a complaint regarding this error in our order and request you to kindly compensate us for this.

We needed these furniture items for the new year’s party we are planning to hold at our place. If possible, please send us the correct items as soon as possible so our new year plans are not affected.

We can give you an option to refund our entire amount and take all the furniture back, so we order it from another company. If a refund is not possible, then please send us the correct items exactly as we ordered, within 2 days.

Considering your previous good service and many orders that we have placed with your company earlier, we decided to not raise the matter on a public forum and contact you directly instead of through a letter. We look forward to your prompt response.

Regards,

Andrew Collins.

Size: 15 KB Word .doc File 2003 & later

2-

Dear Kenneth Johnson,

I wish to inform you that I visited your store in the Beverly Hills on 15th December and placed an order of two coats and five pairs of jeans customized to my size. These items were promised to be delivered to me till Christmas by one of your employees.

I have recently moved to a new place and my current address is 15 Kensington Street, California. I specifically mentioned it to your employee and asked him to please replace the old address with this new one. He assured me that he will do it and have the items delivered as soon as possible. I am disappointed to learn that he sent the items to my old address where they got lost in the mail.

I am writing this letter to formally place a complaint and to ask for either refund of the entire amount or send the items to my correct address as soon as possible. I would prefer the latter option and hope that you are able to send me the items to the correct address before the new year holidays.

If this is not possible for you guys, please refund my $400 in my bank account and send me a receipt of it to my address. I hope that you will cooperate with me in this matter as you can see this was entirely a fault at your employee’s end.

Thank you and regards,

Ms. Julia Styles.

Size: 15 KB Word .doc File 2003 & later

3-

I had ordered a product from your online store i.e. foot massager. One week passed and I did not receive my order. Yesterday I got a phone call from a stranger who told me that my parcel had mistakenly been placed at his door because the address on it was wrong. He was able to contact me with the help of my phone number written on the parcel.

I can understand that it was by error. The person was nice and honest enough to have told me about it. I have requested him to contact your company to record this matter so that you may retrieve the package from there and deliver it to me since I have made payment for it. I hope this will be done within a week as my foot ache is worsening and I am in desperate need of a foot massager. Kindly inform me when the parcel is sent. Thank you!

Sincerely,

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Complaint Letter about Shipping Error

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Complaint Letter about Insurance Policy Cancelled by Company

The step of cancellation of an insurance policy is not taken by the policyholders only. The company or otherwise called the insurer may cancel the policy on its own without any request made by the policyholder. There could be many reasons why the policy is canceled by the company i.e. In the case of violations of rules by the policyholder, in the case of any fraud on the part of the policyholder or because some circumstances go beyond the clauses of the policy i.e. age limit etc.

There are cases when the insurer is valid in canceling the policy but the cancellation could have been made by error. When it is an error or the policyholder considers the cancellation undue, he reserves the right to send his complaint to the company to resolve the matter.

Complaint Letter about Insurance Policy Cancelled by Company

Dear [Recipient’s name]

I received your letter yesterday. I thought it was the installment that I have to make this month but to my utter disbelief, it was my insurance policy cancellation letter.

How could it even happen? My policy was a lifetime policy and I have to pay until …]. Moreover, I could not understand the reason for cancellation. The letter says I have violated the policies of the company while I cannot recall any violation on my part.

The policy no. [X] which I have violated is given at #6 but the policy details are not mentioned. Because I don’t have the policy details document with me at the moment I can’t read what the rule #6 is about. But as I read all the documents in detail before taking the policy I can say with certainty that I have not violated any rule of the company.

Regarding yesterday’s letter, I want you to make a clear statement regarding why the cancellation has been made. I am suspecting it was in error. Kindly provide me with a detailed written statement about the cancellation within a week so that I may see my mistake and in the case, it was an error on your part you could compensate for it by resuming my policy. I shall be grateful to you for that. Thank you!

Sincerely,

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Complaint Letter about Insurance Policy Cancelled by Company

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Letter to Request Cancellation of an Insurance Policy

You may take a policy i.e. life insurance policy, car insurance policy, etc., and may also want to cancel it due to one reason or the other. It is sometimes after taking choices that one realizes his selection was wrong. Insurance plans are made with careful strategies to attract maximum people but even then, one can lose interest in a policy or would want to look for other choices.

In such situations, the first thing one should do is to request the relevant company to cancel the policy. Insurance companies have their policy cancellation rules defined and hence the policies can be canceled anytime remaining compliant with the company’s terms and conditions.

Here’s how you should write a policy cancellation letter;

  • Since it is a very formal letter. Keep it relevant and clear. Say in the very opening why the letter has been written.
  • Request the company to inform you of cancellation and provide a written proof.
  • Sign your letter properly.

This letter can be used to request the cancellation of a policy.

Letter -1

Dear Sir/Ma’am,

I [name], policy number [number] want to request a cancellation of my insurance policy. I had obtained your [name] insurance plan on [date] and have been paying the dues annually on time. The reason that I want to cancel my insurance policy is that I would be immigrating to [country name] and it would not be feasible for me to continue an insurance plan here.

Kindly cancel my policy effective [date] and deposit my premium at [account number]. In case of any queries, you can call me at [phone number] or email me at [email address].

2-

Dear Sir/Ma’am

I have been a huge fan of your reputed insurance agency and have multiple policies. I have a policy for my children’s education and all my vehicles are insured. I always pay the due amount on time and am quite satisfied with the plans and the premiums offered.

However, due to some loss in business paying for multiple policies is becoming difficult for me. I have given a lot of thought to this matter and decided to cancel the [name of policy], as my children’s education is already being covered by the [NAME OF PLAN] plan and I cannot afford to pay for multiple covers at this point in time.

I hope you would cooperate and pay all the premium accumulated till now without any cutbacks or fines. Looking forward to your understanding.

3-

I am Robert Faux and this letter serves to make you a formal request regarding the cancellation of my insurance policy. With full remorse, I am letting you notify that current swaps made in your policy do not come up to my satisfaction level, and for this reason, I will not be able to continue it.

The signed and sealed date to cancel the insurance policy is [Mention Date]. Therefore, you are requested to kindly stop invoicing charges for this purpose and give back all premium that is unaccustomed to the aforementioned address.

I would appreciate you if I receive confirmation in written form regarding the cancellation of the insurance policy within twenty days of the issuance of this letter. If you have any queries then kindly let me know and I can be contacted via email. Bundle of thanks to you for taking swift reaction in this regard.

Letter -4

Dear [Name],

Please accept this formal request for cancellation of my life insurance policy with you, the reference number of which is #123456. I want the cancellation to take effect from [enter date]. Also, I request you to refund the remaining dues and provide me with a written confirmation when the policy is canceled. Thank you!

Sincerely,

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Letter to Cancel a Service Contract

Service providers mostly provide services on a contract basis. The contract can be yearly, semi-annually or even a few weeks, depending on the type and kind of services. Though service providers try to satisfy their customers since it is the customer through whom they are able to generate income, some services may not be satisfactory enough for the customers, or the customer may not be interested in taking the services anymore. In such cases, it is better to cancel the service contracts that one finds unsatisfactory or lacking quality.

For this, a service contract cancellation letter can be written. While the service contracts are canceled due to unpleasant reasons mostly, it is recommended to not write the service cancellation letter in an unpleasant tone. Remain formal and polite. However, it is good to record your reasons for cancellation so that they may improve their services for other customers later on.

1-

Dear Mr. Andrew Simpson,

I am writing to inform you that our company ‘Modern Heritage jewelry’ no longer requires your company’s delivery services as of 15th January 20XX. We are aware of your company’s policy of notifying any service cancellation decision at least two weeks prior. We comply with the minimum notification period of two weeks and hope that we will not be charged a fine for service cancellation.

We have availed of your company’s delivery services since January 20XX and have never had any issues earlier. We appreciate your good service and quick response rate. However, as of recent, you have increased your service costs by 50 percent which has created problems for us and affected our business too. As a result, we have to charge an increased delivery service fee from our customers which have decreased our orders which in turn effects our business. 

We have found another delivery solution for our products which involves lesser costs as compared to your company. We hope that all our pending deliveries will be made before the service termination day, and they will not be delayed. In addition, we assure you that any pending payments on our end will be made as soon as possible so that we can end our contract on amicable terms. Thank you so much for your cooperation.

With regards,
Manager Modern Heritage Jewellery.

Size: 14 KB Word .doc File 2003 & later

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Dear Mr. Stevenson Smith,

Hope all is well at your end. This is to inform you that we wish to cancel our hotel’s official service contract with your car wash company with effect from 1st January 20XX. We regretfully have to make this decision as there have been some issues our clients have faced recently while availing your car wash service.

As you are already aware, the guests that stay at our hotel are mostly of VIP status and they expect outstanding services from us and our business partners. While your car wash gives good car service, our guests have complained of theft of personal items from their cars.

This has happened more than five times previously where personal items have been stolen from their cars and this gives a bad impression of our company. We have made discussed this matter with your company’s representatives previously but to no avail. Therefore, we have decided to cancel our contract with your company.

We hope that we will be able to proceed with this decision in an amiable and professional manner. Our company will clear any pending payments on our end as soon as possible to avoid any further inconvenience to either side. We hope that you will work on training your staff better and making strict policies with respect to employee ethics in which case we might consider future collaboration.

Furthermore, please send us the proof of receipt of this letter at your earliest so the contract can be officially declared canceled by 1st January. Thank you for your cooperation in this regard.

Yours sincerely,

Mr. Allison Parker.
Manager Hilton Hotel.

Size: 14 KB Word .doc File 2003 & later

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I am writing to you in order to request cancellation of the contract #123456. Your agent has been providing carpet cleaning services at my house for 4 years. It has been a good experience with your company, however; I am not satisfied with the services given in the last six months. I had recorded a complaint but was not responded to in time. I think this is the time that I look for another company. I am canceling my contract with you. This cancellation will be effective from [date]. Thank you for your services.

Sincerely.

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Letter to Cancel a Service Contract

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Apology Letter for Flaking Out

We all make plans with our dear ones. Sometimes we just make plans for the sake of making plans and not going because we do not feel like going. Sometimes we make plans and we have to cancel those plans due to some genuine reasons. Whatever the situation might be, an apology for flaking out a plan is a good way to make up with your friends.

Making a sincere apology is the first step. If you will cancel the plan way ahead of time or if you ditch the plan at the last moment, it is very smart to apologize as soon as possible. Your friend/colleague has been spending a time to plan that event with you and he/she deserves as an apology for the time wasted on planning. Make sure to mention the true reason for flaking with the plan. Writing false reasons can further deteriorate the situation as if your friend finds out that you have been lying, it can damage your repute and break ties with your friends as well. Do not forget to mention any remedy in the letter like making a new plan or rescheduling the old one.

Apology Letter for Flaking Out

 

Dear [Name],

I am very sorry for flaking with our plan of spending a day out for hiking in the mountains. I should have honored my commitment which I failed to do as my niece had a terrible asthma attack and I had not only have to take her to the doctor but also spend some time with her. I am not a very negligent person but even then I know I would have caused you and other friends a lot of trouble by not showing up.

I know I had to arrange all the trekking material as I promised initially. I had made all the arrangements for hiking and we can reschedule our plan for some other day whenever you have time.

I promise to keep your trust next time and forever. Please accept my apologies and believe me I will not maintain this negligent behavior any further.

Sincerely,

[Your Name]

 

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Apology Letter for Flaking Out

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Apology Letter for Bad Driving

Driving is a skill that is not mastered by everyone. Sometimes we can be in a rush to reach a place and in that rush, we not only ignore our security but also risk the lives of other people. In such circumstances, writing an apology can be a polite way to express your regret over the situation.

The apology letter should have a very polite tone. The reasons should be explained for bad driving. The other person should be assured that it was something that does not happen quite often. It was an uncertain situation that resulted in such driving. Taking full responsibility for the situation and providing some remedial solutions can help ease the situation further.

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I am writing this letter to apologize for my inattentive driving.

On [date] I was driving [car type] and you came from the other side in [car type]. I was coming back from the office and got distracted by an unexpected call. In my hurry, I did not see your car coming from the left. I am truly sorry for the trouble and damage to your car. I am willing to pay for all the repair costs.

We have all heard how dangerous it is to take a call while driving but we never realize the gravity of the situation until we face the consequences. This incident has alerted me to the dangers of using a mobile during driving and I will never repeat this mistake.

Looking forward to your forgiveness and understanding.

2-

Dear Mr. [name]

I [name] am writing this letter to apologize for my bad driving and near-miss accident on [road name] on [date].

I was in [car type] number [car number] at [time]. In fact, I had just received a call from my daughter’s school informing me that she had got hurt during PE and they were rushing her to the hospital. I was so worried and upset over this that I cut you off at the intersection which was very dangerous and reckless of me. I want to apologize profusely for this very careless act as it could endanger not just you and me but others present on the road.

Please forgive me for the stress you faced. I fully realize that it was plain luck that my car did not bump into yours and I understand the consequences that would have led to. I would be more careful from now onwards and ensure my own and others’ safety while driving.

3-

Dear [Name],

I had no other means of contacting you so writing an apology letter seems to be the best one so far. The other day, we both were driving near the bridge, you were in your [model-optional] red car and I was driving my very old [model-optional] white car. I was rushing to pick up my granddaughter from school. I was late, as my meeting got delayed. My little granddaughter gets panicked if she doesn’t see anyone picking her up immediately after school ends.

Near the road turn, I cut you off and seconds later I realized that I had done something that could have put both of us in extreme danger. I am glad of the driving skills that you managed to slow down and maintain your balance.

Driving safely has always been my priority and so is the safety of my fellow drivers. I am a very calm and safe driver. But sometimes we all have our times to rush. Later, I was pondering over my driving skills and I will make sure to drive slowly and avoid any hazardous situation rather than driving fast and putting everyone’s life at risk.

Please accept my apologies and my negligent behavior on the road.

Size: 12 KB Word .doc File 2003 & later

Apology Letter to Roommate for Cleaning

Living with a roommate can be an exciting experience. During college/university years, away from home can be hard but having a nice roommate can make things easier. Most of the people going to universities have a hard routine which can make it challenging for them to look after their regular chores. Dividing chores can make it easy to manage for the roommates. But sometimes, even after dividing the work, a roommate can be negligent towards his duties.

In such an event, when you forgot to do the dishes or clean the room, the best way is to apologize by writing a letter. Keeping harmony and peace among roommates is very important as it is the place you are spending time after work or study. Writing a polite apology letter for not cleaning the room will leave a lasting impact on your roommate. He/she will understand that you might be having a hard schedule and cleaning the room got off your mind. State the reasons that what made it happen. Try to come up with a solution and make up for it as soon as possible. Next time when your roommate encounters the same situation, they will be in a better position to understand what you were going through.

Apology Letter to Roommate for Cleaning

Dear [Roommate],

It has been a couple of days since I got a chance to sit with you and have a chat. My final exams are just around the corner and so the routine has become really hectic. I have been attending extra lectures almost every day. The burden of assignments is really giving me a headache. I have been coming back late and going university early every day. Due to which we haven’t really seen each other.

I know that it was my turn to clean up the room this week. I am very embarrassed to say that I forgot to do so. My routine has been so hectic that it completely got off my mind.  It has been very kind of you to clean up the room, even though it wasn’t your turn.

I will be freer just after this week. So, I have decided to take up the responsibility of cleaning the room properly and make up for my last turn as well. I will make sure I do not forget my turn next time so you do not get a chance to come up with a complaint against me. Thanks for understanding.

Sincerely

[Your Name]

 

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Apology Letter to Roommate for Cleaning

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Promotional Letter Seeking Entrants to Contest

Business associations may organize contests for the fresher to flourish their skills. This is not limited to businesses. It is practiced in other spheres as well. The newbies are provided with opportunities so that their work and skills may get recognition. When such content is arranged, letters are sent to the potential contestants. The authorities, on one hand, allow the contestants to compete, win, and be recognized while on the other hand, they generate revenues through such programs and make their advertisements too.

In a promotional letter, explain the contest and how the contest will benefit the contestant. Also, explain the procedure briefly and provide the helpline or link where the contestants could get information regarding the contest.

Letter -1

At the beginning of the new Term, the Event Management society is organizing two competitions: a painting competition and a photography competition. The theme of the competition is ‘Life Is Wonderful’. This competition is open for all Middle school students.

You can paint using watercolors, oil paints, or acrylics. The use of mixed media is also allowed. The painting should be made on A3/A4 sheet. Each student is allowed one entry per competition only. However, you can participate in both competitions. For the photography competition, both soft and hard copies are to be submitted. The judgment criteria would be relevant to theme, creativity, and originality. The overall composition of the painting should be attractive.

The entry fees for both the competitions is [amount]. Please submit your entries along with the entry fee before [date] to the middle school Arts teacher, Ms [name]. The winners would be announced on [end date]. The winning entry would get a cash prize worth [amount]. The second prize is a laptop and the third prize is a BMX cycle. All the participating students will get a certificate of Participation.

Looking forward to active participation from all students.

2-

At ‘The Horticultural Society of [name]’, it is our aim to encourage the gardeners to excel in their skills and make maximum use of sustainable gardening practices. We keep on organizing different events to increase awareness and encourage the gardening community in this regard, we are proud to announce a gardening competition for our esteemed members.

The title of the competition is ‘My Best Bloom’ as the title suggests we request all the avid gardeners to bring their favorite blooms and let our judges decide which three participants have impressed them the most.

The entry fee is [amount] and it has to be submitted to Secretary Horticultural Society, Mr [name] by [date]. You are to bring your entries on [date of competition] to [park name]. Each participant would be given a [size of table] table to display their entry. The judges for this competition would be Mr. [name] and Ms. [name] the famous horticulturist from [name of society].

The winner would be given a monthly subscription to [gardening magazine] and a free supply of organic fertilizer for six months. The runners-up would be given a set of gardening tools from [company name]. All the participants would receive a certificate of appreciation.

Looking forward to active participation from all of you.

3-

Dear [Recipient’s Name],

As you already know being a member of the council that according to our Art council’s strategy, we open the opportunities to grow and get recognized for the new artist every year in the Summer by organizing different competitions. This year’s contest has been announced. Our theme for this year is [enter details]. You’re requested to take part in the contest and submit your forms along with your art pieces by [enter date].

A team of 10 jurists will decide the winners and the winner will get a chance to attend the yearly summit in [enter country], while the runners-up will be presented with cash and gifts too.

The closing date is [enter date]. For any further queries please contact at [123-4567-8901].

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Promotional Letter Seeking Entrants to Contest

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Letter to Thank People who help in Fundraising

For certain cases, individuals cannot afford to fund alone on their own. They need the help of others to assist them in those causes. For such purposes, funds are raised. Funds are not to be returned as they’re volunteer giving. It comes in the moral duty to support for causes that are for public welfare, for example, helping the refugees, supporting the underprivileged, etc. and it comes under the social duty to assist in cases where there is a need for mutual collaboration.

To fulfill the tasks, funding is required but even to raise funds, assistance is needed. People who assist you in fundraising owe you thanks whether it is by referring people to you or by helping you in any other form. If you’re a person who works on projects for which funds are required off and on, you should especially bring into practice these norms of appreciating and thanking the efforts of people who support you since by this they would get encouragement to work for you in the future.

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We from [name] foundation want to thank all of you who helped us in raising the funds for the poor and unfortunate people of [X]. Over 200,000 families had to migrate due to the latest crisis. As the temperatures drop, the lives of these families have become more difficult. Apart from food and medicines, they now require blankets and warm clothes too.

We are grateful for your efforts to raise funds for this purpose. Our aim was to raise [amount] till [date]. It is only due to your efforts that we have been able to reach our goal. With your generous backing, [organization name] has so far distributed aid worth [amount] to the people of [X]. This includes foodstuff, warm garments, blankets, and medications for main hospitals. We are also trying to contribute towards the education of displaced children.

We still have a long way to go before these unfortunate people can have some respite but if we all work together, we can do much good, and as Buddha said, ‘If you light a lamp for somebody, it will also brighten your path.’ Never underestimate your contribution, whether it is big or small it has made a difference in someone’s life and we are grateful for that.

Looking forward to your continued support and help.

2-

As winters were approaching, we at [organization name] requested everyone to help us raise funds to arrange warm clothing and blankets for the unfortunate people who can’t afford these winter essentials. The temperatures were expected to drop below Zero and the homeless people were unlikely to survive such a cold wave without shelter and help.

We are extremely grateful to all of you who came forward and helped us in collecting funds and donated clothes, sweaters, jackets, and blankets. Thanks to your help we have been able to distribute more than [number] of blankets and [number] sleeping bags. Warm clothing was distributed to [number] people including women and children. If you contributed in any way, please accept our gratitude and trust us your contribution made a difference and probably saved a life.

Above all, we would like to thank Mr. [name] from [company name], who not only donated generously to this worthy cause but also offered their company’s warehouse located at [location] to be used as night shelters for the homeless and needy. In these shelters, the poor people were provided with basic necessities such as meals three times a day, medicines, clothes, and blankets. This act of kindness and generosity helped [number] people on average, who otherwise would have ended up on the streets in the extreme cold, without any facilities.  

When people come together they can do a lot of good. The less fortunate among us deserve our sympathy and support. Looking forward to your continued help and empathy in this regard.

3-

I am grateful to you for your help in fundraising. The work on the project of [enter details] has started and it is due to your efforts that we could make it possible. Thank you very much for your funds and all those referrals for funds that you made. We’re indebted to you for this. With our humble recognition of your support, we request you to continue assisting us in the future as the projects that we are working on will benefit a large population. Thank you again!

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Letter to Thank the People who help in Fundraising

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Persuasive Letter to Volunteer for a Social Cause

In this life of hustle and bustle, it has become difficult to free one’s self from volunteer work. While everyone is busy in his own life, it is sometimes difficult to convince people to contribute to social causes. Most people end up giving money as their form of help and avoid giving time as a volunteer. Money cannot suffice without manpower. People can be convinced for volunteering if they are motivated and invited properly. A letter to persuade a volunteer for a social cause should be loaded with the following ingredients.

  • Give yours and your project’s introduction.
  • Tell the volunteer why he is important for you.
  • Persuade the volunteer for social work by telling him the benefits of it, reminding him his social duties as a member of society etc.
  • If you’d be making any compensation i.e. certificate of appreciation etc., make mention of it.

1-

Dear Fellow Citizens,

We want to draw your attention to a very pressing issue which has endangered our health and seriously harmed our environment- Air Pollution.  It is caused by the burning of fossil fuels like coal and petrol. Industries emit poisonous unprocessed gases into the air. The bustling traffic on the roads constantly dumps poison in our air. Burning garbage to get rid of it add more harmful chemicals and gases to our environment.

The effects of all these pollutants entering our environment are alarming. They are the main reason behind the increasing cases of respiratory and heart diseases, especially in children. The effects of air pollution are not just limited to humans but also affect wildlife. Another very serious consequence is the damage to the ozone layer which is getting depleted increasingly. The effects of global warming, in the shape of extreme weather and natural disasters, are visible to all. Air pollution is one of the major contributors to global warming.

In the light of all these warning signs and due to the fact that the air quality of our city is now at [number] which is truly distressing. We at [organization name] have decided to launch a campaign where we would do everything in our capacity to fight this issue. We would start by making traffic monitoring committees the purpose of these committees would be to ensure that no vehicle on the road is emitting excessive or unprocessed smoke.

Also, our volunteers would visit factories surrounding our city and monitor the gas emissions and report any factory dumping unprocessed gasses in the air. The biggest task we face is educating the masses and making them aware of the danger air pollution poses for all of us. Since plants are known to purify the air, we intend to hold tree plantation drives. We need volunteers to help us put our plan into action.

We urge you to join us as this is the need of the hour and will help improve all our lives. If you want to register as a volunteer, please call at [phone number] or register online at our website [website address]. Looking forward to your cooperation,

2-

Dear All,

As we all know that trees are important for our existence. They give us fresh oxygen to breathe and clean our air. We eat their fruits and sit in their shade but our greed is destroying forests. We are not replacing them at the rate at which we are cutting them down. Forests are pivotal for our survival. Not only do they have thousands of trees that help to maintain the delicate balance of the ecosystem, but they are also home to many species of animals, birds, and insects that are, in one way or other, important for the ecosystem.

The [name] forest near our town has been here for hundreds of years and helps our town in ways we cannot imagine. First of all, it helps to keep our area’s soil fertile because the dead leaves and other plant material which fall from the forest decompose to form humus, which makes our soil rich in nutrients and minerals. This is great as agriculture plays a very important part in our economy and the crop yield is unlike any other because of this nutrient-rich soil.

Secondly, it prevents the infrastructure near the sloping hills from landslides which could be extremely destructive for the houses and other buildings near that area. The forest also helps keep flooding at bay and controls the rate of run-off rainwater by absorbing the excess water and slowing down the flow of water.

Another extremely important factor is that it is home to the [species name] bird which is extremely rare and which our town is famous for. This attracts money through tourism as tourists and birdwatchers from all around the world come to see it in springtime.

However, during recent years, there has been an increase in cutting down of trees and the number of trees in this forest has decreased at an alarming rate. Therefore we are arranging a tree plantation drive near the outskirts of our town, as a step towards conserving and protecting our forest.

We need to spread awareness for this cause, as deforestation is an issue facing the entire world and needs to be dealt with before it is too late. Thus, we would like you all to invite the maximum number of people possible to join us in our effort, at [place] from [time] to [time]. We look forward to working together for a green and bright future.

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I am writing to you regarding the social work that we have started in our community. It is about helping underprivileged people by teaching them different techniques and mechanical skills for free so that they may be given the potential to earn well for themselves. Through this, we’ll be able to diminish the wide class system in our society.

Families and not only the individual could be supported through this. Because we cannot do this on our own, your assistance is required. According to our data, you’re a software engineer. We’ll be highly grateful if you spare your Sundays and teach some software uses to the young member of the community that we have planned to assist.

By sharing your knowledge and skills with them for free, you’ll open opportunities for them to become self-sufficient and support their families. You’re requested to consider this request and inform us at our number if you are willing to join us. Our number is [123-4567-8901] Thank you!

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Persuasive Letter to Volunteer for a Social Cause

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Thank You Letter to Someone for Volunteer Work

Thank you is a magic wand. It can do miracles for you. While some people totally ignore the importance of Thank you, there are some who understand how using these small words can change so many things. You’re especially indebted to thank people when they voluntarily work for you.

Working voluntarily means they’ll be taking no reward for their services and no compensation for giving their precious time. You should thank them anyways. Thank you letters to volunteers help encourage them for future volunteering, boost their morals and give them the realization that their effort is appreciated.

Whether you take the help of volunteers for a charity cause, for school, university programs, for webinars, whatever, don’t forget to appreciate them at the end by sending them a thank you letter.

This letter can be used to thank volunteers for their efforts and contributions.

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Dear Mr. [name]

I [title] [name] from [organization name] am writing to thank you for your valuable contribution to our plantation drive.

There was a time when our beautiful city was known for greenery. Early mornings would be full of bird songs and the air was clean and fresh. Then came the phase of rapid development of housing societies which resulted in entire green areas cut down and cleared. The gravity of the situation can be assessed by the fact that the air quality index of our city is now among the worst in the country.

The heat index has risen by 2 degrees in the past 30 years. This situation is alarming as it is affecting the health and wellbeing of all the residents of this city and if left unaddressed it will worsen over the years.

This is the reason why we gave a call for a massive plantation drive across the city. You volunteered for this cause by signing up in our camp on [name] road held on [date]. You turned up on all the given dates at the announced places and helped us plant trees.

You brought ten other volunteers made them aware of the risks of deforestation and guided them to the steps we can take to improve the situation. We want to thank you for your support and dedication to this cause. If all of us pay to play our part, we can bring about very positive changes which would benefit not just us but the coming generations after.

As the Chinese say, ‘The best time to plant a tree was 20 years ago. The second-best time is now. We hope you would keep turning up on these drives and help us in spreading this important message.

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Dear Mr. [name],

We want to thank you for your valuable contribution to the worthy cause of cleaning our city. Our beautiful city has become unrecognizable due to the garbage dumps and littering. It is high time that we change ourselves and get together to fight this monster destroying our beautiful environment.

The parks where the kids used to play have now turned into eyesores due to littering. Plastic bottles, wrappers, and fruit peels lying all over the place make it repulsive and unfit for any family outing. Therefore, we took up the challenge to clean one park at a time and requested people to volunteer for this worthy cause.

The second part of our campaign was to arrange for our volunteers to visit schools and other public places and spread awareness regarding this issue.

On every weekend in the last month, we visited a different park and cleaned it with the help of our volunteers which we had divided into different teams. One team collected the litter. The other one painted the walls and swings etc. wherever a lick of paint was required.

And the third team educated the people in the park regarding the importance of picking up their own trash and the civic duties of every citizen in this regard.

We want to appreciate your active participation in all these activities and the fact that you convinced others to join us and sponsored a lot of the activities like a painting of wall mural in [name] park and provision of dustbins in [name] and [name] park. We are sure that our combined efforts would start making a change and soon our city would return to its previous glory.

The coming generation would grow up in a clean and healthy environment where there are plenty of opportunities for them to play and get in touch with nature.

Keep up the good work!

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I am writing to you to thank you for your contribution as a volunteer at [enter event/cause]. I owe you big thanks and am indebted to you for your sincere efforts. A certificate of appreciation is enclosed which will always remind you of your company with us. We cannot compensate you anyways and this is just our humble way of appreciating and recognizing your efforts. Please accept it.

Thank you very much!

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Thank You Letter to Someone for Volunteer Work

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Thank You Letter to Someone for his/her Hard Work

After putting your tireless and determined efforts into a seemingly difficult project, you finally make it successful but guess what? You get no words of recognition, not even a thank you. You’d surely want to quit the employment at the very moment if you’re presented with another choice.

The place where your hard work is not even rewarded with a thank you was surely not made for you. So, I say, thank you is important. They make your employees feel valued and if not given make them feel like a bunch of valueless people rather donkeys working day and night.

Remember it’s not only the money that an employee works for. Words of appreciation, little moments of recognition, and words of gratitude like ‘Thank you’ help them work from their heart, with utmost devotion. What you should never forget is to thank a person for his hard work be he your employee, your co-workers, your junior whoever. If you value people’s hard work today, your hard work will be valued tomorrow.

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Dear Ms. [name]

I [name], Principal [school name] am writing to appreciate the hard work you have put into preparing the students for the Earth Day celebrations. As you know that this day is celebrated to show support for environmental protection and to raise awareness in the masses about this issue. You were made the head of the committee to oversee the preparations.

Earth is the only hospitable planet we know of and the way we are depleting its resources, destroying the forests, and polluting the oceans, it would not hold up for long. The effects of global warming have already started showing in the form of hotter temperatures, floods, landslides, increased droughts, and extreme weather conditions.

The children of today are the adults who will run the world tomorrow, so it is important for them to realize the gravity of the situation and to learn the tools to counter this phenomenon.

The events you planned and executed with the students’ help are worth praising. I am sure the students would remember the lessons they learned in these events for a long time.

I especially liked your idea of having a competition among the students for the best recycling project. This taught the kids that they can turn their trash into treasure.

The poster-making competition, the morning assemblies which every class had to present on this topic, and lectures on the importance of water conservation all these events were well planned and executed. As they say, ‘The influence of a good teacher can never be erased.’ Keep up the good work!!

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Dear Mr. [name]

I [name] from [department name] am writing to appreciate the hard work you put into the anniversary celebrations of the company. Our prestigious company turned [number] on this [date]. As one of our oldest employees, you have seen a fair share of ups and downs with us and you have contributed a lot to the growth of this company hence it was a unanimous decision to make you the head of the committee overseeing the events marking this momentous occasion.

The events planned included an anniversary dinner for all the regional managers. Arranging an event of this scale is not an easy task. We really want to applaud you for the hard work you put in and the dedication you have shown.

Everything was perfect, from the décor to the menu to the souvenirs presented at the end of the dinner. This shows your ability to manage finances and manpower with skill and finesse. The chief guest personally praised all the arrangements and was very impressed with the proceedings.

The second important part was reaching out to the prospective customers and introducing them to our new products and offering them the special anniversary bargains on offer. Judging from the number of customers who have approached us in the last week it is safe to say that you have been successful in this regard too.

The third task was compiling, publishing, and distributing a newsletter marking this special occasion. We are proud to say that you handled this task very efficiently. The newsletter covers all the milestones we achieved in the last ten years. The print quality and the composition were very attractive.

In the end, we would like to say that your hard work is appreciated and your contributions are highly valued. Keep up the good work!!

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Dear [Recipient’s Name],

I’m writing this letter to you to thank you for the hard work that you have been putting into your work. The difference between work that is done just as work and the work that is done with devotion can clearly be seen when I compare your work with other employees. You have also been submitting your work well in time and made every project successful in the last two months.

I owe you thanks for all that. Along with this, I am happy to announce to you the news of an increment in your salary. You deserve this for the hard work that you are putting into your work. Thank you again and keep working hard.

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Thank You Letter to Someone for his/her Hard Work

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