Category: Letter to Clients

Holiday Closing Announcement Letter 0

Holiday Closing Announcement Letter

A holiday closing announcement letter is sent to the vendors, and customers at least one week before the holidays begin. The purpose of this letter is to give time to the third parties to manage and organize their business needs before the holidays. The letter should include the date when the holiday begins The reason for the holidays Effectively inform all the stakeholders that business will be closed for a...

Letter to Confirm Travel Arrangements 0

Letter to Confirm Travel Arrangements

This confirmation letter is written in order to confirm the person’s travel plans. The main purpose of writing the letter is to let the reader know that the arrangements for travels have been done and now he or she can travel without any confusion. The information in the letter should be brief and professional. The most important aspect of the letter is that it should describe the whole arrangement of...

Hotel guest services apology letter 0

Hotel Guest Services Apology Letter

Letter -1 I [title] [name] from [name] hotel am writing to you about your stay at our hotel from [date] to [date]. I wanted to apologize for the inconvenience you faced while staying with us. We understand that you had reserved the rooms facing the beach but when you reached the hotel we couldn’t give you those and you were given room [number] and [number]. As we had informed you...

Price decrease announcement letter 0

Price Decrease Announcement Letter to Customers

Letter -1 I am writing this letter to announce the price decrease on our new products. As you all know that our industry was increasing the rates of the products due to Covid-19. The financial condition of our industry was not good so we had to increase the rates to generate maximum profit. Luckily, the financial state of our industry is completely stable. We have earned profit and also increased...

Poor services apology letter 0

Poor Services Apology Letter

1. My name is [name] [designation] from [telecom company name]. I am writing to apologize for the inconvenience you faced on [date]. As you know that due to the storm there were very strong gusts of wind and a very heavy downpour of rain which damaged our infrastructure resulting in no signals. The cell phone and internet services were completely shut down and we fully realize that this made a...

Letter of request for material needed 0

Customer Services Apology Letter

1. I am [name] from [hotel name] and I am writing to you about the incident that took place on [date]. We understand that you had booked room number [number] in our all-inclusive resort in [location] on [date] but when you reached the resort, you were told that the room you had requested for, is not available. We want to apologize for this mishap. It was a case of double...

School fee increase announcement letter 0

School Fee Increase Announcement Letter

Schools and colleges when raising the fee announce the increment in fee through a fee amount increase announcement letter. This letter not only informs about the increase in fee amount but also mentions the reason for why the fee has been increased. The official announcement reduces the chances of any conflicts between the institute management and the parents/guardians of students at the time of payment of fee since they are...

Service fee amount increase announcement letter 0

Service Fee Amount Increase Announcement Letter

Services cannot be availed at the same rates always. Just like an increase and decrease in other prices, there’s an up and down in service charges too. Well, it’s a decline only once in a blue moon. Usually, the fee for services is only increased. This is due to many factors. Sometimes, service providers tend to improve their services by using professional methods and equipment for which they need funds...

Letter Informing a Client about the Shipment of a New Phone 0

Letter Informing Client about Shipment of New Phone

I [title] [name] from [org name] am writing to you in reference to the [phone name plus model no] you purchased on our website on [date]. We would like to congratulate you on your excellent choice. We are the trusted seller of [phone name] for the last [number] of years and are known in the market for original and authentic products, excellent customer service, and great after-sales service. We have...

Letter to Accept an Invitation to Business Appointment 0

Letter to Accept an Invitation to Business Appointment

Business appointments are the backbone of the business. It is through meetings that businesses engage with the potential clients, their business partners, business competitors, and the business foes. These meetings allow businesses to help one another, to make themselves according to the growing needs, to accept new challenges, and to compete for the best. Businesses arrange appointments in order to introduce their service or product to the other businesses in...

Letter Inviting Potential Clients to New Store Opening 0

Letter Inviting Potential Clients to New Store Opening

I [title] [name] from [department name] am writing to you on behalf of [company name]. The sanitary industry has grown very quickly in recent years. The local industry started production comparatively later than the foreign brands which led to the domination of foreign brands but the quality of our wares and the competitive prices have enabled us to claim and continually grow our market share. We are constantly improving and...

Letter to Client Informing them of Check not received Yet 0

Letter to Client Informing them of Check not received Yet

I am writing this letter with reference to our verbal communication on call on 10th December 20XX. You were informed about the issue in payment regarding the November service. You informed us that you had sent a check for the payment of services for the month of November however our finance department informed us that the check had not been received. If you have already sent the check and think...

Letter to Confirm Cancellation of Lost Credit Card 0

Letter to Confirm Cancellation of Lost Credit Card

A credit card allows a credit cardholder to make purchases within the limit granted by the bank. Since credit cards are just cards they can be lost or can easily be subjected to theft. In such a case, the purchases will no more be made by the cardholder but by the one who will find the card. This can bring a great loss to the cardholder since the card issuer...

Letter to Apologize for Incorrect Billing 0

Letter to Apologize for Incorrect Billing

Anyone can make a mistake. Sometimes mistakes are made during billing or charging the clients. A bill is made twice, a wrong amount is charged or other such mishaps may occur. This happens either due to some issue with the calculation devices, computers, etc., or because of the negligence of the operator. In any case, nonetheless, it leaves an impression on the customer that the billing was intentionally made with...

Letter Announcing Availability by Appointment Only 0

Letter Announcing Availability by Appointment Only

Business people have a tough and scheduled life. They cannot be reached at any time. Those who have a whole lot of work to manage, a company to run, and hundreds of employees, clients, and business partners to cater off must have everything scheduled. One unscheduled off-time meeting can disrupt their whole work plan. This is why it is suggested to take an appointment before meeting people with a busy...

Letter Announcing Action(s) against a Client Due to Non-Payment 0

Letter Announcing Action(s) against a Client Due to Non-Payment

Payments are to be made in time. In businesses, where everything is properly planned and documented, payment of dues should especially be made in time. But sometimes, businesses have to deal with the clients who are least responsible regarding payments. If a company serves a client for a project and provides other kinds of services or goods but the client does not come up with due payment in due time,...

Project acceptance letter 0

Project Acceptance Letters for Word

Letter -1 I [title][name] from [organization] am writing to you regarding [project name] offered by you in the meeting held on [date]. We are pleased to inform you that your proposal has been accepted and we would be glad to start work on the proposed timeline. Our finance department has gone over the payment proposal presented by you and they have proposed a meeting to discuss some details regarding the...

Letter Asking a client to Submit more Documents 0

Letter Asking a client to Submit more Documents

Dear Sir/Ma’am. I [title][name] am writing to you about your project [project name] assigned to [organisation name] on [date]. Currently your [project name] is in [design/development/testing] stage. Our {department name} is working tirelessly on it. However, they have arrived at a point where they require [document name] for moving ahead with the [project]. They have been through the [documents] delivered at the time of project assignment but they require more...

Letter Announcing a New Employee's Appointment 0

Letter Announcing a New Employee’s Appointment

What if you see a strange new face next to your cabin in the office? I’m sure it would be surprising. O, man! That’s the new employee. Your colleague! If this happens to you, it’s because your authorities do not follow the strategy of informing working employees about the appointment of a new employee, or maybe, you had ignored the memo which was regarding this new employee. In professional business...

New product or service announcement letter 0

New Product or Service Announcement Letter

1- I [title][Name] am writing to you on behalf of [organization name]. As you know we have been providing our [services/products] for the last [number] years and our contribution in the field of [name] is known both nationally and internationally. We have been recognized for our efforts multiple times in the form of awards. We are very pleased to announce the launching of a new [product/service] which would transform the...