Letter of Request for Material Needed

Sample -1

I am Henry, nominated head of [Kingston Project] and I am writing you in response to your letter in which you have directed me to inform you about the progress of the project. I want to request you for the supply of material as soon as possible. This is due to the reason that the project pace was great a week ago but then, we had to face such a problem that was not being anticipated.

I was working along with my team to complete this project successfully and within the decided time frame but suddenly we encountered a problem. My assistant informed me that if we keep progressing at such a speed, the material supply was going to vanish and, in that case, we will have to stop the project which was not an acceptable situation because the project is expected to be completed within a couple of weeks and we cannot afford any further delay.

If you remember then I had already informed you verbally and you also promised with me at that time regarding a quick supply of material but unfortunately, no further material has been supplied and I am afraid that in case of non-availability of material, we will no more be able to work on this project. 

Now, I am again requesting that immediate availability of material must be made possible at the project site within a day so that we may proceed. A list of required material is also being attached with this letter. I hope you will give due consideration to my request and arrange the required material as soon as possible.

Yours sincerely,

Sample -2

Subject: Request of material needed for [X]

Dear Stewart,

My name is Alex, working as an assistant manager in [ABC Chemicals]. I am writing this letter to request you about the supply of raw material in our production unit. You also know that we are in business relations for more than a decade and we always request you for material supply. This time, we have received another big order from a multinational company, and they need their product within a couple of months which is only possible when the material will be available immediately and in adequate quantity. I need your kind cooperation in this regard.

I am attaching with this letter, a list of material which we need immediately. We are expected to start the production within this week, and we need your kind help in the successful accomplishment of this project. You are also assured through this letter that an early and advance payment will be made to your bank account as soon as possible.

I hope you will entertain my request and supply us with the material at your earliest. You may contact me on my personal cell number or through email if you have any further queries in this regard. Please send me your reply through an acknowledgment email at your earliest. Waiting for a positive response from your side.

Yours sincerely.

3.

Dear Mr. /Ms [name]

I [name] serving as [designation] in [organization name] am writing to you on behalf of our [name] department. We have currently undertaken a project [name] of [Client Company]. As you are the top supplier in this field, we would like to request the materials listed below.

[List of materials required] [Quantity]

Kindly send in the price quotation at your earliest as we would prefer the materials to be delivered by [date]. In case of quarries please contact Ms [name], [designation] of our [name] department. You can call at [phone number] or email at [email address]. We are looking forward to a mutually beneficial working relationship.

4.

Dear Mr. /Ms [name]

I [name] serving as [designation] in [organization name] am writing to you on behalf of our [name] department. We are a leading company in the field of [Name]. We have currently undertaken a project [name] of [Client Company]. We usually source our materials from [supplier name] but since the requirement of raw material is far greater for this project. So, we are sending out this request to your respectable company for supplies. We require the following materials in the quantities mentioned.

 [List of materials required] [Quantity]

Our project is moving at a very fast pace and we require these materials latest by [date] so kindly confirm their availability along with the price quotation at your earliest. In case of quarries please contact Ms [name], [designation] of our [name] department. You can call at [phone number] or email at [email address]. We are looking forward to a mutually beneficial working relationship.

Yours sincerely,