Letter to Confirm New Policies Implementation
This letter is intended to inform the staff of a company or organization that the old policies have been replaced with new ones. It serves as an official notification and should include all relevant details regarding the updated policies. The letter must also provide background information to explain the context of the changes.
For instance, the old policies may have been discussed in previous meetings where participants agreed on the need for revisions. The letter should mention the date, day, and time of those meetings. Additionally, it is important to explain the reasons for the policy changes and outline the expected impact of the new policies on the organization.
The purpose of this letter is to clarify that the old policies are no longer in effect. It may also include a complete list of the new policies being implemented.
The following are great to follow.
Sample Letter #1
This letter has been written to confirm the policies which were discussed in the last meeting held on [Day/Date]. Those policies have been summarized and are given below:
- [Policy Detail]
- [Policy Detail]
- [Continue…]
The new policies should be known by all subordinates so that they can handle all the uncertainties like those which emerged in past. Your support for the implementation of the policies is required and we hope that the new policies will be very much beneficial for both company and the people working in it.
#2
I hereby confirm through this letter that the company has changed its policy regarding latecomers. It has come to my attention that a lot of employees are in the habit of coming late to the office. Sometimes customers have to wait for a long time due to the unavailability of the dealing person. You must remember that the company gives supreme importance to customers. If they are pleased and satisfied with our services, they will make a purchase.
Effective from 1st August, the company has decided to impose a fine on all habitual latecomers. Earlier, management used to overlook such employees without warning them. Now there will be a 5% reduction in the salary of all employees marked as late more than three times in one month.
This decision has been taken because of an alarming number of latecomers. This issue has become a serious one and required rapid action to make sure that every employee report on time.
Dear all, this is an era of tight competition where every company strives hard to establish its worth in the presence of many competitors. If employees report late to their workplace, it causes great harm to the overall functioning of the company. Moreover, the productivity of such a company is adversely affected.
Remember, this policy has been introduced for your convenience. Although it seems harsh, you will receive even more benefits from it. If employees report on time, they will easily meet their sales target and increase their commission. Therefore, the company’s financial pressure will also be alleviated, and it will retain more employees.
Since this policy has been confirmed and is going to be implemented very soon, you are required to abide by it. There will be a considerable reduction in the number of latecomers if the policy is followed in letter and spirit. Your immediate compliance with this policy will be highly appreciated.
Thank you for your cooperation.
#3
I hereby confirm that the company is going to implement a change in its policy regarding computer and data usage. Effective from 1st August, the office computer and internet can only be used for company-related tasks. These are no longer meant for personal or unofficial usage. The said policy must be followed by each employee of the company. Earlier, there was no restriction, but recent records about internet usage indicate its misuse.
Employees are using the internet for personal downloading, online games, and social media activities. These malpractices have resulted in overconsumption of the internet and reduced data connectivity. I am making it clear that none of these activities is allowed within the office premises, even during break time. These have nothing to do with your productivity.
As per the new policy, employees are directed to refrain from unauthorized use of the internet and computers. Any employee who is found violating it will be answerable to management and may be charged for the same. Our IT expert has installed software that can block and detect unofficial data usage. It also reports such violators to their respective supervisors.
Your compliance with this policy will be highly appreciated. We are hopeful to see a positive change in your behavior. So, cooperate with us to make this policy effective.
I wish you all the best of luck.
