A collection of formal, official and professional letters
Businesses inform employees via letters if a transfer or allocation is made or a promotion is granted to an employee. Since documents are written proofs, they make the process of confirmation and reconfirmation easy. A letter of confirmation is sent to an employee to confirm the announcement or decision that he is, in most cases already aware of. The purpose of sending a confirmation letter is to confirm the decision...
Business appointments are the backbone of the business. It is through meetings that businesses engage with potential clients, their partners, competitors, and business foes. These meetings allow businesses to help one another to make themselves according to the growing needs, to accept new challenges, and to compete for the best. Businesses arrange appointments in order to introduce their service or product to the other businesses in line or to advertise...
I [title] [name] am writing to you from [department name] in reference to your complaint that your details entered in the office database are incorrect. We sincerely apologize for this mistake. Although we had circulated an email to the entire office before uploading it to the database, requesting everyone to confirm the information entered against their name as it was easier to rectify the error then. No response to the...
Sample -1 I [title] [name] am writing to you from [org name] in reference to your complaint regarding the [name] seat covers you ordered online on our website on [date]. We have looked into the matter and we are really sorry that the wrong set of seat covers was dispatched. We want to inform you that you can return the seat covers to the address given at the end. We...
1- I am [name] from [department name] and am writing to inform you about the findings of the medical board which investigated the case of misdiagnosis of your patient, [name]. Mr. [name] came to you on [date] with a complaint of [symptoms], you advised him of the following tests: [List of tests] After the lab reports came back, instead of identifying his disease as a straightforward case of [name of...
I [title] [name] from [org name] am writing to you in reference to the [phone name plus model no] you purchased on our website on [date]. We would like to congratulate you on your excellent choice. We are the trusted seller of [phone name] for the last [number] of years and are known in the market for original and authentic products, excellent customer service, and great after-sales service. We have...
Services cannot be availed at the same rates always. Just like an increase and decrease in other prices, there’s an up and down in service charges too. Well, it’s a decline only once in a blue moon. Usually, the fee for services is only increased. This is due to many factors. Sometimes, service providers tend to improve their services by using professional methods and equipment for which they need funds...
In order to run a successful business, there are many factors that count. Potential and responsible employees are one major factor. Without them, businesses cannot run. It is, therefore, important that the progress of employees be observed and action should be taken for the irresponsible and incompetent employees. A letter of termination is one such action. This letter is written to clean sweep non-serious and unsuitable employees. Not all employees...
A letter stating resignation is accepted is a formal document issued by an employer or authorized entity to an employee who has submitted their resignation. The letter officially acknowledges and confirms the employee’s decision to leave the company. The purpose of writing this letter is: Here are the samples. #1 Dear Allan, I received your letter earlier this morning. I was sorry to hear that you wish to leave your...
With every passing year, more and more women are joining the workforce. Most rules and regulations are the same for both genders, there are yet some matters in which special privileges are granted with respect to gender needs and requirements. One such is maternity leave. Maternity leave is a temporary leave that is granted to expected mothers for the term before and after the birth of their child. Most businesses...
One of the things that we crave, being humans, is appreciation. Julia A Carney in her poem little things points towards the importance of little things that we ignore; appreciation is one such little thing that we ignore in our lives. It does not take any effort and money to spend appreciating others for their good things. It is a well-known fact that appreciation encourages the appreciated person to do...
Letter -1 I [title][name] from [organization] am writing to you regarding [project name] offered by you in the meeting held on [date]. We are pleased to inform you that your proposal has been accepted and we would be glad to start work on the proposed timeline. Our finance department has gone over the payment proposal presented by you and they have proposed a meeting to discuss some details regarding the...
Work leaves are seldom appreciated. A good employee is thought to be the one who takes the least leaves. Pardon me if I am generalizing things but I guess I am right. Since employees are humans, they have needs, emergencies to encounter, events to attend, and celebrations to make, they want to go off and this is why nonetheless how hefty the workload of a business is, work leaves are...
Dear Sir/Ma’am. I [title][name] am writing to you about your project [project name] assigned to [organisation name] on [date]. Currently your [project name] is in [design/development/testing] stage. Our {department name} is working tirelessly on it. However, they have arrived at a point where they require [document name] for moving ahead with the [project]. They have been through the [documents] delivered at the time of project assignment but they require more...
Sample -1 I have been given the responsibility to announce this hard news to all of you. You all know that pandemic has hit hard across the globe. It has caused a severe economic crunch and pushed many renowned companies back onto their own feet. The same is true in our case. It is hereby announced with deep regret that the company’s turnover for the last fiscal year was very...
Letter -1 As you know Christmas season is approaching and everyone is busy preparing for their holidays. I would like to inform you all that we have prepared a Christmas holidays work schedule which will include five working days and ten holidays for all the employees. The schedule of work will be different for everyone as we must compensate for the alternate work schedule of the employees. I have attached...
It is a famous saying that “to err is human and to forgive is divine.” It means that errors and mistakes can happen to anyone. Even, the machines can have errors. The fact is that nothing is perfect in this world. Human beings are the most flexible creature on earth. This is the reason why mistakes happen from them. But it does not mean that one should always err willfully...
A healthy body brings a healthy mind and a healthy body is achieved with a healthy diet. Among healthy diets, water is the main constituent. Water is an essential ingredient in human life. The human body consists of 75 percent of water so it needs plenty of water intake in a single day. A proper intake of water keeps one away from almost ninety percent of severe illnesses and diseases....
When the owner of the company decides to close the office due to financial problems, he should inform all the members of the staff. Since closing an office is something very serious¸ the letter is written in a serious and regretting tone. Adding the subject in the letter is very useful for the reader. The letter should appreciate the loyal employees who have been very sincere with the company even...
Admiring or appreciating someone is a very nice gesture. It creates more trust among the two people. It builds the relationship stronger. A helping attitude is always appreciated in life. People strongly get inspired and in return, they also try to be like their inspiration. In all walks of life, cooperation is an important factor. It is always needed personally and professionally. The landlord and tenant relation need much cooperation....