A collection of formal, official and professional letters
A credit card allows a credit cardholder to make purchases within the limit granted by the bank. Since credit cards are just cards they can be lost or can easily be subjected to theft. In such a case, the purchases will no more be made by the cardholder but by the one who will find the card. This can bring a great loss to the cardholder since the card issuer...
Profit and loss are parts of the business endeavor. Companies have to take steps as per their financial conditions. Businesses are usually expanded and more branches are opened but contrary to this, sometimes, businesses have to contract their workplaces as well as workforce due to the circumstances that they face. Employees have their living dependent on the business of the employers for whom they work. It is, therefore, important that...
I am writing this letter with reference to our verbal communication on call on 10th December 20XX. You were informed about the issue in payment regarding the November service. You informed us that you had sent a check for the payment of services for the month of November however our finance department informed us that the check had not been received. If you have already sent the check and think...
Letter -1 I want to take a moment and appreciate your performance over the last few weeks. You have shown dedication, motivation, and persistence in completing the work assigned to you which resulted in meeting all the deadlines for our last few projects. I was very pleased to see the presentation which you all prepared for our clients. The presentation was very well researched, and prepared, and presented all the...
There are several insurance companies that are providing different kinds of insurance policies including life insurance, car insurance, property insurance, etc. All insurance companies have their own rules and regulations. Once a person chooses an insurance policy, he is bound to keep himself within the rules. Though everyone chooses to take an insurance policy with his own choice, people sometimes want to cancel their insurance policy due to different circumstances....
Letter -1 We have found that many employees have been eating at the workspace. Leftover food items, empty food bags, and drink cans have been found after work hours from the office area. Moreover, footage from CCTV shows that some of you invite your friends over from other departments as well to join you for lunch in the office area. We condemn this act of unprofessionalism and warn all the...
I [title] [name] from [department name] am writing to you on behalf of [company name]. The sanitary industry has grown very quickly in recent years. The local industry started production comparatively later than the foreign brands which led to the domination of foreign brands but the quality of our wares and the competitive prices have enabled us to claim and continually grow our market share. We are constantly improving and...
Businesses inform employees via letters if a transfer or allocation is made or a promotion is granted to an employee. Since documents are written proofs, they make the process of confirmation and reconfirmation easy. A letter of confirmation is sent to an employee to confirm the announcement or decision that he is, in most cases already aware of. The purpose of sending a confirmation letter is to confirm the decision...
Business appointments are the backbone of the business. It is through meetings that businesses engage with potential clients, their partners, competitors, and business foes. These meetings allow businesses to help one another to make themselves according to the growing needs, to accept new challenges, and to compete for the best. Businesses arrange appointments in order to introduce their service or product to the other businesses in line or to advertise...
I [title] [name] am writing to you from [department name] in reference to your complaint that your details entered in the office database are incorrect. We sincerely apologize for this mistake. Although we had circulated an email to the entire office before uploading it to the database, requesting everyone to confirm the information entered against their name as it was easier to rectify the error then. No response to the...
Sample -1 I [title] [name] am writing to you from [org name] in reference to your complaint regarding the [name] seat covers you ordered online on our website on [date]. We have looked into the matter and we are really sorry that the wrong set of seat covers was dispatched. We want to inform you that you can return the seat covers to the address given at the end. We...
1- I am [name] from [department name] and am writing to inform you about the findings of the medical board which investigated the case of misdiagnosis of your patient, [name]. Mr. [name] came to you on [date] with a complaint of [symptoms], you advised him of the following tests: [List of tests] After the lab reports came back, instead of identifying his disease as a straightforward case of [name of...
I [title] [name] from [org name] am writing to you in reference to the [phone name plus model no] you purchased on our website on [date]. We would like to congratulate you on your excellent choice. We are the trusted seller of [phone name] for the last [number] of years and are known in the market for original and authentic products, excellent customer service, and great after-sales service. We have...
Sample -1 I have been given the responsibility to announce this hard news to all of you. You all know that pandemic has hit hard across the globe. It has caused a severe economic crunch and pushed many renowned companies back onto their own feet. The same is true in our case. It is hereby announced with deep regret that the company’s turnover for the last fiscal year was very...
Letter -1 As you know Christmas season is approaching and everyone is busy preparing for their holidays. I would like to inform you all that we have prepared a Christmas holidays work schedule which will include five working days and ten holidays for all the employees. The schedule of work will be different for everyone as we must compensate for the alternate work schedule of the employees. I have attached...
It is a famous saying that “to err is human and to forgive is divine.” It means that errors and mistakes can happen to anyone. Even, the machines can have errors. The fact is that nothing is perfect in this world. Human beings are the most flexible creature on earth. This is the reason why mistakes happen from them. But it does not mean that one should always err willfully...
A healthy body brings a healthy mind and a healthy body is achieved with a healthy diet. Among healthy diets, water is the main constituent. Water is an essential ingredient in human life. The human body consists of 75 percent of water so it needs plenty of water intake in a single day. A proper intake of water keeps one away from almost ninety percent of severe illnesses and diseases....
When the owner of the company decides to close the office due to financial problems, he should inform all the members of the staff. Since closing an office is something very serious¸ the letter is written in a serious and regretting tone. Adding the subject in the letter is very useful for the reader. The letter should appreciate the loyal employees who have been very sincere with the company even...
Dear Sir/Ma’am. I [title][name] am writing to you about your project [project name] assigned to [organisation name] on [date]. Currently your [project name] is in [design/development/testing] stage. Our {department name} is working tirelessly on it. However, they have arrived at a point where they require [document name] for moving ahead with the [project]. They have been through the [documents] delivered at the time of project assignment but they require more...
Plans don’t always become a reality. Sometimes, due to some unexpected happening, planned projects have to be canceled and new strategies should be made according to the need of the circumstances. Particularly in the case of marriages, it happens sometimes that the marriages are either postponed or canceled due to some sad or unexpected incidents. Since marriage is a happy event, one wants the attention of everybody with a happy...