A collection of formal, official and professional letters
In order to run a successful business, there are many factors that count. Potential and responsible employees are one major factor. Without them, businesses cannot run. It is, therefore, important that the progress of employees be observed and action should be taken for the irresponsible and incompetent employees. A letter of termination is one such action. This letter is written to clean sweep non-serious and unsuitable employees. Not all employees...
Services cannot be availed at the same rates always. Just like an increase and decrease in other prices, there’s an up and down in service charges too. Well, it’s a decline only once in a blue moon. Usually, the fee for services is only increased. This is due to many factors. Sometimes, service providers tend to improve their services by using professional methods and equipment for which they need funds...
I [title] [name] from [org name] am writing to you in reference to the [phone name plus model no] you purchased on our website on [date]. We would like to congratulate you on your excellent choice. We are the trusted seller of [phone name] for the last [number] of years and are known in the market for original and authentic products, excellent customer service, and great after-sales service. We have...
Sample -1 I [title] [name] am writing to you from [org name] in reference to your complaint regarding the [name] seat covers you ordered online on our website on [date]. We have looked into the matter and we are really sorry that the wrong set of seat covers was dispatched. We want to inform you that you can return the seat covers to the address given at the end. We...
Business appointments are the backbone of the business. It is through meetings that businesses engage with potential clients, their partners, competitors, and business foes. These meetings allow businesses to help one another to make themselves according to the growing needs, to accept new challenges, and to compete for the best. Businesses arrange appointments in order to introduce their service or product to the other businesses in line or to advertise...
I [title] [name] from [department name] am writing to you on behalf of [company name]. The sanitary industry has grown very quickly in recent years. The local industry started production comparatively later than the foreign brands which led to the domination of foreign brands but the quality of our wares and the competitive prices have enabled us to claim and continually grow our market share. We are constantly improving and...
There are several insurance companies that are providing different kinds of insurance policies including life insurance, car insurance, property insurance, etc. All insurance companies have their own rules and regulations. Once a person chooses an insurance policy, he is bound to keep himself within the rules. Though everyone chooses to take an insurance policy with his own choice, people sometimes want to cancel their insurance policy due to different circumstances....
I am writing this letter with reference to our verbal communication on call on 10th December 20XX. You were informed about the issue in payment regarding the November service. You informed us that you had sent a check for the payment of services for the month of November however our finance department informed us that the check had not been received. If you have already sent the check and think...
A credit card allows a credit cardholder to make purchases within the limit granted by the bank. Since credit cards are just cards they can be lost or can easily be subjected to theft. In such a case, the purchases will no more be made by the cardholder but by the one who will find the card. This can bring a great loss to the cardholder since the card issuer...
Anyone can make a mistake. Sometimes mistakes are made during billing or charging the clients. A bill is made twice, a wrong amount is charged or other such mishaps may occur. This happens either due to some issue with the calculation devices, computers, etc., or because of the negligence of the operator. In any case, nonetheless, it leaves an impression on the customer that the billing was intentionally made with...
Business people have a tough and scheduled life. They cannot be reached at any time. Those who have a whole lot of work to manage, a company to run, and hundreds of employees, clients, and business partners to cater off must have everything scheduled. One unscheduled off-time meeting can disrupt their whole work plan. This is why it is suggested to take an appointment before meeting people with a busy...
Payments are to be made in time. In businesses, where everything is properly planned and documented, payment of dues should especially be made in time. But sometimes, businesses have to deal with the clients who are least responsible regarding payments. If a company serves a client for a project and provides other kinds of services or goods but the client does not come up with due payment in due time,...
Letter -1 I [title][name] from [organization] am writing to you regarding [project name] offered by you in the meeting held on [date]. We are pleased to inform you that your proposal has been accepted and we would be glad to start work on the proposed timeline. Our finance department has gone over the payment proposal presented by you and they have proposed a meeting to discuss some details regarding the...
When the owner of the company decides to close the office due to financial problems, he should inform all the members of the staff. Since closing an office is something very serious¸ the letter is written in a serious and regretting tone. Adding the subject in the letter is very useful for the reader. The letter should appreciate the loyal employees who have been very sincere with the company even...
A healthy body brings a healthy mind and a healthy body is achieved with a healthy diet. Among healthy diets, water is the main constituent. Water is an essential ingredient in human life. The human body consists of 75 percent of water so it needs plenty of water intake in a single day. A proper intake of water keeps one away from almost ninety percent of severe illnesses and diseases....
It is a famous saying that “to err is human and to forgive is divine.” It means that errors and mistakes can happen to anyone. Even, the machines can have errors. The fact is that nothing is perfect in this world. Human beings are the most flexible creature on earth. This is the reason why mistakes happen from them. But it does not mean that one should always err willfully...
Letter -1 As you know Christmas season is approaching and everyone is busy preparing for their holidays. I would like to inform you all that we have prepared a Christmas holidays work schedule which will include five working days and ten holidays for all the employees. The schedule of work will be different for everyone as we must compensate for the alternate work schedule of the employees. I have attached...
Sample -1 I have been given the responsibility to announce this hard news to all of you. You all know that pandemic has hit hard across the globe. It has caused a severe economic crunch and pushed many renowned companies back onto their own feet. The same is true in our case. It is hereby announced with deep regret that the company’s turnover for the last fiscal year was very...
Dear Sir/Ma’am. I [title][name] am writing to you about your project [project name] assigned to [organisation name] on [date]. Currently your [project name] is in [design/development/testing] stage. Our {department name} is working tirelessly on it. However, they have arrived at a point where they require [document name] for moving ahead with the [project]. They have been through the [documents] delivered at the time of project assignment but they require more...
1- I [name] am writing to complain about the inadequate sports facilities provided at the Club. We had got a membership after seeing your advertisements showing beautiful swimming pools and a mini Golf Club. On further inquiry, we were told that the gymnasium would be ready in a month too and by becoming members, the entire family would be able to enjoy all these facilities. What a farce that proved...