Letter to Call a Meeting to Discuss Management Issues

Sometimes there are a lot of management issues in an organization that the owner decides to set up a review meeting to discuss all the matters. The letter can be written to all the concerned people to attend the meeting which is being conducted for discussing the management issues of the company and for sorting them out.

The letter should express your concerns about the management issues of the company. You should know the exact pattern of letter writing. It should also be known how to draft a formal letter. The formal letters are usually serious. The tone of the letter should be gentle and the language to be used should be simple and easy to understand.

The letter should not contain any statement in it which creates ambiguity or confusion in the minds of the reader. The details of the meeting such as date, time and location should also be mentioned in the letter clearly. The subject can also be added to the letter to make the reader understand what the letter is trying to explain.

The agenda of the meeting should also be elaborated in the letter. Telling the agenda is very useful for the reader as it will make the reader mentally prepared for the meeting and he can also note down some important points to be discussed in the meeting. You can also tell the duration of the meeting. The letter should be ended with a positive message.

1-

This is to inform you that we are having a staff meeting on (date) at (time) to discuss some management issues. Lately, we have been getting a lot of complaints and we want to take this opportunity to address them. All department heads are requested to ensure maximum attendance.

Some of the issues on our agenda are:

Late arrival of staff

It has been observed that staff has not been coming on time. This creates a lot of unnecessary and inconvenient delays in the smooth functioning of the office.

Keeping the office clean and litter-free:

A messy office or even worse an office that is littered leaves a bad impression on the visitors and also affects productivity adversely.

These issues need to be addressed on a priority basis. We intend to discuss them in a positive and friendly environment and design SOPs to avoid these issues in the future.

Looking forward to a productive meeting.

2-

It has come under the administration’s observation that there has been a lot of ill will and a bad vibe in the office recently. We have been getting clients complaints regarding delays in projects’ deadlines and on further investigation it has been attributed to miscommunication due to office politics. This is highly unprofessional, and this attitude can not be tolerated in a competitive business environment.

We have organized a meeting on (date) at (time). The purpose of this meeting is to discuss these issues openly and clearly. Attendance is mandatory for all staff. The feedback we get in this meeting would be used to make SOPs which would be implemented to avoid these problems in the future so please ensure that your observations/ suggestions reach us. It is an excellent opportunity to get your voice heard.

3-

Dear [Recipient’s Name],

There are many management issues prevailing in our company. I want all the managers to join and discuss all these issues. The company is setting a meeting on 15^th November in which all the managers will come and discuss the issues and suggestions will also be taken from the managers to solve all the issues related to the management.

[Your Name]

[Senders Title] -Optional-