Thank You Letter to Landlord for Cooperation

Admiring or appreciating someone is a very nice gesture. It creates more trust among the two people. It builds the relationship stronger. A helping attitude is always appreciated in life. People strongly get inspired and in return, they also try to be like their inspiration.

In all walks of life, cooperation is an important factor. It is always needed personally and professionally. The landlord and tenant relation need much cooperation.

As in the rental house, various issues can arise and they can only be resolved if the landlord is cooperative. As the rental house contract has a lot of limitations and tenant has to follow them. As he is bound, he has to take permission from the landlord for big changes or resolving of problems.

A cooperative landlord is a great blessing. Nowadays, it is common that people are living in far-off places for their jobs and they have to keep their families with them. For this purpose, the rental business is having a wide expansion. The landlords, as well as tenants, need to be friendly for coping with each other in difficulties.

Letter -1

Tom Daniel
36 St. Renton Enclaves, New Jersey
3rd September 20XX

Mr. Willits Winston
Landlord, WW Associates & Proprietors
42 St, Blue Hills Enclaves, New jersey

Dear [Recipients Name],

I am writing to express my heartiest gratitude for being so cooperative. My rental contract is ending in 15 days. It has been 8 years I have spent in the house. This was really a very good time. You were always being very helpful in solving the problems. Your repairing services were very satisfactory which I have utilized for minor issues. My family is also very grateful to you for cooperating in difficult times when I was out of the station.

You always made me comfortable in the hour of need. Above all, the house was very comfortable. And all utilities have not encountered any big problem so far. I will recommend it to my family and friends. Words are not enough to thank you.  Wish you the best of luck always. Hope to stay in touch.

Thank you.

Yours Truly,
Tom Daniel

Size: 14 KB Word .doc File 2003 & later

Letter -2

Dear Mr. [name]

I [name] am writing to thank you for your cooperation regarding the issues we faced right after shifting.

When we took your house on rent, you had assured us that if any repairs were required you would get them done. Therefore, when we found the water pipes in the kitchen, leaking, and the seepage issue in the guest room, we informed you but we were not expecting you to act so swiftly. You came the very next day to have a look and called the plumber the same day. The issues were resolved within days and we are comfortable and settled now.

We are truly impressed that you kept your word and were so concerned about our discomfort. This goes to show what a fine human you are. Such people are rare to find in today’s selfish world and we are very lucky to have you as our property owner.

We would like to assure you that we would take care of this house and you would not regret trusting us. My wife is a home decor enthusiast and I am fond of gardening.

We have some very nice ideas regarding the backyard. Once we are done with the decoration, we would invite you over to have a look. I am sure you would be very happy to see the way we have kept the house. In the end, we would like to express our gratitude once again Thank you!

Size: 17 KB

Lease Termination Letter

A lease is basically a contract between the landlord and tenant under a fixed period of time. All kinds of land, property, and services are basically leased under specific terms and conditions. Written documentation is the main part of this contract. Nowadays, it is becoming a very vast and profit gaining mode of business.

Various rich landlords are mostly involved in leasing their property for investment and earning profit. Sometimes, it is good for those investors who cannot buy any property to start their businesses. But it has some pros and cons. One needs to legally check the land or property, he is taking on a lease.

Sometimes people betray the innocent in the name of leasing. All the terms and policies should also be checkered while undergoing agreements.


I regret to inform you that I have decided to terminate your lease effective [date]. The reason for this decision is the consistent complaints I have been getting from your neighbors regarding your bad attitude and rude behavior when confronted with littering or wrong parking. The incident that happened yesterday involving the exchange of verbal abuse between you and the tenant in apartment 8D was literally the last nail in the coffin.

I have repeatedly requested you to live by the community rules, avoid making loud noises at night, stop littering the stairs, and park your car at the designated parking spot and not in a way that blocks the way for others. These are basic etiquettes and without following these, harmonious community living is not possible.

I would encourage you to move out by [date] so that the apartment can be prepared for rent before the start of the next month. When you have moved your luggage, kindly inform me so that I can come and inspect the property and hand over the security deposit after making any deductions required for repair work.

I am attaching a checklist of the items I would be inspecting and the detailed photographs of the apartment taken at the time of handover. As you must remember these photographs are taken for comparison and damage assessment purposes.

By contrast, you are required to share your new address and complete contact details before leaving so that any bills, unpaid dues, or any parcel, which is received after you leave may be forwarded to you.

I hope that this episode would be a learning experience for you and you would not repeat the same mistakes again. Wishing you all the best for the future and looking forward to a positive response.


I am writing to inform you that I have been promoted and transferred to [city name]. I have to report to my new office on [date]. Hence, I have to terminate the lease of your apartment in which I have been residing since [date].

Sir as you know that I have been regular in my monthly rent payments, I am sure I do not have any unpaid dues but I would like a written confirmation after the fact. We would complete packing by [date].

Please come, inspect the property after that, so that you can assess any repair work required, and return the security deposit. We have to leave the city by [date] therefore I want to complete all these formalities before that.

In the end, I would like to thank you for being so considerate and helpful. I would leave my contact details in [city name] so that if there are any bills that arrive after we have left you can get in touch without inconvenience.

Wishing you all the best for the future.


JW Kids Shop, Moon Shopping Mall
Johnson Wordsworth
26 St. Pearl Avenue, Washington


Mr. Wheelock Paul
White Sparrow Real Estate
Block 24C, Renton Avenue, San Francisco

Dear [Recipients Name],

I regret to inform you that I am vacating shop number 10 which I occupy at the moon shopping mall. My lease will terminate on 31st December 20XX and I am planning to leave the shop by December 28, 20XX.

I have already sold out all the stuff in the shop. Therefore, the shop is empty for the last three days but I will return it to you after necessary maintenance as it was in its original condition when I occupied it.

Moreover, I have paid all utility bills and got the “Nil Liability Certificate” from the shopping mall administration. I request you to submit my security deposit to the shopping mall administration which I will collect while returning keys. I am shifting my business abroad due to unavoidable reasons and I will be available for the next two weeks at my home address.

If you have any complaints or issues, then please let me know at my home address or contact me through my landline number.

I am very grateful to you for your kind behavior and for helping me to flourish my business through this shop.


Johnson Wordsworth

CEO, JW kids Shop, Moon Shopping Mall

Office Rental Contract Termination Letter

A rental agreement known as the lease is a document that describes any commercial or residential property being occupied under a specific time period. Basically, a property manager uses it. Also, landlords use it for lending their property. This agreement is followed by various rules and procedures for verification of the person or business to which it is rented.

Rental contract termination letters are used for many kinds of situations. Sometimes the property owner is in need of money for which they want to sell the property. Other times, they find other suitable modes of investments for earning profit. Commercial lease termination occurs when the company earns enough profit to buy its own building.

Sometimes termination letter for equipment leased is also written when a company can manage to start their own production. For all these purposes, accurate letters including all relevant information are written. The most important part of such a letter is the date. One needs to mention the proper dates of concern.


I am writing to terminate the rental contract my Firm [name] signed with you on [date]. This decision was taken after repeated complaints to you to get the repair work done which you ignored. At the time of signing the rental contract, it was clearly communicated that this repair work should be completed within three months but now after [number] months, it is still pending. It is very difficult for us to work in an office building, which has no proper washroom or kitchen.

The conference area is also missing tiles and is in urgent need of renovation. We face a very embarrassing situation in front of the visiting clients.

[Date] would be the last working day in this office and we will vacate it before [date]. Please inspect it and return the security deposit. In case of any further query, feel free to contact Mr. [name] on [contact details]. Looking forward to a positive response from your side.


I am writing on behalf of [firm name], to inform you that we want to terminate the office rental contract with you. Our new office buildings are complete and we would be shifting there shortly.

Please send your building inspection team any day after [date] and return the security deposit by [date]. We want to thank you for being supportive as a Landlord and always taking care of any issues we faced very swiftly. It is due to our good experience, that we have recommended this building to [firm 2], who will be getting in touch with you shortly.

We wish you all the best for the future and look forward to a positive response from your side.


Robert James
16 St. Fleet Castle Avenue, Las Vegas


Mr. William Edward
Liberty Property Advisor, Cress Cross Tower
Block 22B, Race Course Avenue, Las Vegas

Dear [Recipient Name],

I am hereby writing to inform you that I want the office to be vacated with effect from 5th January 20XX. I have found a profitable investment and for this purpose, my building will be demolished to build rental apartments. Your office of property advisors was well reputed for two years.

I strongly apologize for the inconvenience. Wish you the best to find a good commercial area for your office as soon as possible. You were being very cooperative tenants on behalf of paying the rent on time always. Before you vacate, I wish to return you the security deposit in the coming week.

Enclosed with the letter is the termination contract form. I would be grateful if you will fill it out and resend it as soon as possible. Your kind appreciation and cooperation will be acknowledged.

Wish you good luck in the future.


Robert James

The Owner, Cress Cross Tower

Reference Letter for Rent a House or Apartment

Writing reference for someone is like an endorsement. A reference letter is written to give an overview of a person’s character, abilities, etc. The writer should be confirmed about the capabilities of a person for whom he is writing. One needs to explain his connection to the person for whom he has to give the reference. The basic information of the person is also needed. The tone needs to be concerning and appealing. The main reason should be explained correctly.

Such letters can be written for job applicants, landlords, lease applicants, etc. The job applicants need such references to find the best suitable job. Sometimes our nearest friends or colleagues are in search of rental apartments. We can help them by writing a reference letter to our landlord, depending on the availability of the apartment.

In addition, the correct format is important to follow while writing references. Additional information should be given on request in such letters.


To whom it may concern

Mr. [name] has been my tenant for the last five years. He rented my apartment located at [address] on [date]. He has always been regular in monthly rental payments and has kept the property in a good condition.

As you understand in apartments, there is a lot of shared space, hence, there are increased chances of conflict, but he is a respectful person and gets along nicely with the other tenants and we have never had any complaints in this regard. It is easy to communicate with him as he is open to suggestions and follows the clauses in the rental agreement.

Due to their transfer to another city, they have vacated my apartment on [date]. I can vouch for them due to my personal experience.



Dear Mr. [name]

I am writing in response to your letter inquiring about Mr. [name]. He rented my house located at [address] on [date]. He came with very strong recommendations and we found them to be true. He was regular in his monthly rental payments except for two times when he had some financial problems. He cleared the dues within three months and we have never had a problem again. He has cared for the property and we do not have any complaints in this regard.

In fact, he took an interest in the maintenance of the house and reported anything that needed repair. He had paid the security deposit on time.

He is reasonable with his demands and very respectful in communicating them. He was polite and cooperative with the neighbors too. Based on all these facts, I can vouch for him so if you are having any qualms about renting your house to him you can relax and take my word for it. For any further queries, feel free to get in touch with me at [phone number].

Wishing you all the best.


Alice Charles
Block 22C, Sunset Avenue, Washington


Mr. Tom Clinton
Ann Apartments
23 St. Sunset Avenues, Washington.

Dear [Recipients Name],

I hope you are doing well and things running smoothly. I am John Charles. I am a tenant in your apartment for 4 years. My colleague and dearest friend Doyle is seeking an apartment. As we both work in the same organization, he needs an apartment near mine. My apartment is very near to our organization.

Two days ago, I read the notice of two apartments available for rent. He is very diligent and hardworking. He keeps good cleanliness as we were roommates for 3 years in high school. He is very responsive in paying all bills and utilities and he is a man of words. As you are a kind landlord and you are always concerned with finding cooperative tenants.

I find him best suitable for your apartments. I am sure you would not have any complaints. Please feel free to inquire about any further information you need.

I hope to hear back soon.


Alice Charles

Resident, Ann Apartments.

Office Rental Termination Letter due to Space Limitation

Real estate housing is having a far-off business. Overpopulation results in space limitation. In this way, the trend of flats system is gaining wide acceptance. People opt for it because it is feasible to keep their families in the city where they are doing jobs.

For various kinds of businesses and offices, tenants hire a property from landlords. Sometimes landlords or tenants come across various situations in which they must terminate the contract before time. Space limitation issues can arise for certain offices or businesses.

Sometimes landlord wants his property back for certain reasons like starting a new business or investment as well as demolishing it. Some tenants who have applied for the jobs in foreign get it before the tenancy contract ends, so they must terminate the lease.

The rental contract is in written form by the landlord if it is for more than a year. An Oral lease is also legally used for less than a year. A standard lease is always used by the landlords covering all favorable terms and policies.


I regret to inform you that we would have to terminate the Office rental contract our firm [name] signed with you on [date]. The reason is a space limitation. On our first recon, it seemed that the office space is enough to accommodate our firm but when we started getting the interiors done, our interior designers indicated that there is not enough space and they cannot adjust all the required offices and recreation space, conference halls and meeting room in this space.

We regret the inconvenience we have caused but it seems unavoidable. Please inspect the property before [date] and refund the security deposit by the end of this month.

Looking forward to a swift and positive response.


We have been your tenants since [date] and we have had no issues to date. We found you to be a very accommodating and considerate Landlord. We have always tried to care for the building and get any small repair work done without bothering you.

The issue is that two new departments have been added to our branch and the office space is not sufficient to accommodate the new employees.

We regret to inform you that we would have to terminate the office rental contract. Since according to that contract, in case of termination before [date] a penalty would have to be paid by the party initiating the termination, so we are willing to pay that out of the security deposit.

Please send the inspection team to assess for any damages to the building before [date] and after cutting the repair costs (if any) and the penalty for premature termination of the contract, please refund the remaining security deposit by [date].

Looking forward to a positive response from your side.


Life Zone Pharmacy
Morgan Steve
26 St. Castle Avenue, New York.


Mr.  James Lopez
James Proprietors
Block 12C, Crew Avenue, New York.

Dear [Recipients Name],

I want to inform you that I want to terminate my office rental contract. Per the documentation, it will end on 23rd January 20XX. You were being the most cooperative and caring landlord I have met so far.

In the past two months, I am facing the issues of space limitation in my office. Customers are unsatisfactory and making complaints. I must shift to a wide-area place as soon as possible. I have hired two doctors in my pharmacy due to which patient’s rush is increasing day by day.

I would like to have my security deposit back in the form of cash as I need it urgently. Please let me know if any formalities I must go through. I shall be very grateful to you for your kind cooperation.

Waiting for your response.


Morgan Steve
CEO, Life Zone Pharmacy

Character Reference Letter for a Property Lease Applicant

In today’s time when the business of lease property is in full swing, it is becoming increasingly difficult for someone to find out the right place and the right person to avoid any exploitation through charming advertisements. These advertisements are made to attract the customers and fascinate them to decide even without any verification.

But there are numerous cases in which either tenant or landlord suffer from scam resulting in the loss of money or valuables. Therefore, strong decisions are not made on just fascinating advertisements but they need some verification or reference by someone authentic. A character reference letter is written to certify the authenticity of the tenant or landlord to avoid any fraud.


To whom it may concern

I [name] have known Mr. [name] for the last [number] of years. He is a very fair and honest person. He has been my tenant for the last [number of years] years and he has proven himself to be responsible and reliable. He respects the clauses of the rental agreement and pays the rent on time. He has kept the rental property in good condition and takes an active interest in its maintenance.

I have never received any complaints from my other tenants who reside in the same building. Mr [name] is a soft-spoken and polite person who follows the community rules and gets along with the neighbors. It is easy to communicate with him.

As he is starting a new business, he needs to rent some office space. I can vouch for him. I am sure that he would prove to be a good tenant. In case of any further queries, please feel free to contact me at [contact details].


To whom it may concern

Mr. [name] has been working in my firm as [designation] for the last [number] years. I found him to be a very honest and hard-working person. He is polite and respectful and can communicate clearly without getting rude or offensive. He is well respected in the office and by his hard work and fair nature, he has carved out a special place in our firm. He is an excellent mentor to many of his juniors.

I can assure you that he has a stable source of income and would be able to pay his monthly rent on time. He is a responsible person so I am sure that he will care for your property and would prove to be a good tenant.

Due to his courteous nature and being a good team player, I am sure that he would prove to be an excellent addition to your community. In case of any further queries, you can contact me at [contact details].


M/S Juliet Construction
Christopher Adam
29 St. Round Crew Avenue, Arizona.


Mr. Aaron James
AmSouth Proprietors
46 St. Renton Enclaves, Arizona.

Dear [Recipients Name],

Hope you are fine and enjoying the best health. I am the proprietor of M/S Juliet construction and I know Mr. David for more than five years. In fact, when I started the house construction business, he was my first tenant. I define him as very humble and a very gentleman.

Although he was doing an ordinary job at that time, he remained very responsible in his payments and never delayed in any condition. He has a small family consisting of three persons. I have never heard any complaint from his neighbors. Rather, they always praise him because of his helping attitude. He is a family-oriented person and passes most of his time with his family. He does not like noisy parties at home except few family gatherings on occasions.

I found his home very neat and clean all the time during my surprise visits. Now he is settled financially than before and working in a well-renowned company. In my opinion, he is the best person that can have your property on lease and you would remain satisfactory throughout this contract.

Forwarding for information and further necessary action.


Christopher Adam.
Proprietor M/S Juliet Construction

Letter of Rejection of Extension of Tenancy

A tenancy is an agreement that allows an individual to live in a property owned by someone else. An agreement is made between the two parties, monthly rent is decided, and usually, legal documents are signed.

A contract of tenancy usually lasts for a year. The tenants must pay rent until the end of the contract even if they decide to relocate before it ends. In some cases, the tenant may ask for an extension of tenancy to another few months if he wishes to stay for longer. This agreement depends entirely on the owner of the property. He has the right the terminate the contract any time he wants with a few weeks’ notice. The prior notice is given to the tenant to ensure that he can find alternate arrangements so he can easily relocate.

Usually, an owner won’t terminate a contract before its due time, however, if the tenants do not pay rent on time or are creating other problems on the owner’s property, he has the right to end the contract.

Request for extension of tenancy

A tenant may wish to extend his tenancy and for that, he must write a letter to his landlord. It is crucial to note that such a letter can be written only when the contract is valid. Do not wait to write a letter for an extension of tenancy after the contract has expired. In that case, you may write for a renewal letter of not extension. This would be up to the landlord to decide whether he accepts your proposal or not.

Rejection of extension of tenancy:

If you are a landlord and your tenant has requested you for an extension of tenancy, you have the right to reject it. There can be several reasons for rejection, for example,

  • the tenants have been disrespectful in the past,
  • have failed to pay rent on time,
  • have vandalized the property, or
  • caused disruption in the neighborhood.

If, as a landlord, you wish to reject their request for an extension of tenancy, you may do so in a polite and professional manner. You can list any reasons you think are the cause of your decision and you can specify a date up till when they can leave the premises. If there is any room for consideration of their request, do mention that in your letter of offer to let them stay if they agree to a rent raise.

Following is an example of a letter of rejection of the extension of tenancy

Sample Letter

Mr. Barb Dolores.

Carter Stevenson
Owner of Sunnyside Condo

31st August 20XX

Dear Mr. Barb,

I regret to inform you that I cannot accept your request for the extension of tenancy. I signed a contract with you on 31st August 20XX and now after a year, the agreement has ended. This clause was clearly mentioned on the contract papers you signed. I can allow you to stay for 2 weeks more while you look for another residence however, I won’t be able to accommodate you beyond that.

A new tenant has expressed his wish to take this apartment on 10% extra rent and he wants to move in as soon as possible. If you wish to continue your stay, you will have to agree to the rent raise and to pay your rent on time. The last two payments you made were both at least ten days late. I may consider extending our agreement if 10% rent raise is acceptable for you. If this proposition suits you, please let me know by 2nd September so I may consider it. Otherwise, you may look for another affordable place within the given two weeks’ time frame.

Please respond to this letter within a day as you are already late as per the contract.

I look forward to hearing from you.


Carter Stevenson

Size: 22 KB Word .doc File 2003 & later


Rent Extension Letter to Tenant from Landlord

Landowners should regularly follow explicit lawful methods while amending a tenant’s lease or rent. The two significant prerequisites landowners must follow are, supplying the occupant with composed notification of the expansion and giving this notification a specific number of days prior to the rent is set to expire.

A landlord does not necessarily have to be able to change an occupant’s rent whenever he feels like it. There are sure advances proprietors he/she must follow to raise the rent which is intended to help shield the tenant from silly and unfair increments.

Landlords must issue notice before an increase

On the off chance that a proprietor needs to expand an occupant’s rent, the landowner must send the inhabitant a composed notice. This notification can be hand conveyed or sent to the occupant. It is a smart thought to send this notification through authentic mail so that there is a record that the inhabitant got it. Telling an occupant orally of a lease increment will not hold up in court.

Reasonable increase

A rent increment should ordinarily be viewed as sensible, as dictated by the nearby rental market. A proprietor regularly builds a lease to have somewhat more cash to cover expenses yet does not have any desire to lose a tenant.

Rent is a legal record, so a rent augmentation letter solicitation ought to be treated with a similar degree of significance. To arrange a rent expansion, the landlord must present a conventional letter containing all the relevant information.

  • Your name, current address, and contact information.
  • The date of the rent extension.
  • How much rent extended.
  • Reasons for an extension.

In any case, there are occurrences where both you and your tenant may likewise consent to expand the rent all alone. However, this must be conceivable on the off chance that you have:

  • Changed the tenure understanding in favor of the tenant.
  • Improved facilities or services gave to the inhabitant.
  • Improved the property’s estimation that is useful to the occupant.

Following is a sample letter from the landlord to the tenant to increase the rent.

Sample Letter

Dear Mr. Daniel,
Address of Tenant
Unit Number

This notice is to inform you that it is going to be one year since you have rented the house you are currently residing in, located on Steep Road. Given the policy, the rent of this house is subject to be increased annually. Hence, it is hereby to inform you from the upcoming month there will be an increment in rent payment.

Hopefully, you will continue your tenancy. Maintenance and renovation of the house will be done before the end of this month. Rent will be due after the 6th of each month. I have made this notice agreement so if you agree then sign this agreement. If you disagree then you have 30 days to find another place for your residence.

If you want any discussion, you can visit me at my place between 6-7 pm. I will be happy if you continue your tenancy.


Landlord’s Signature: _________________________ 

Date: ______________________________________

Size: 22 KB Word .doc File 2003 & later


Lease Violation Letter to Landlord


I am writing you this letter to inform you that you are involved in a violation of our lease agreement which started on [date]. As per the terms and conditions of that lease agreement, you were bound to make minor repairs in addition to the sewerage work which was not working well at that time when we signed the contract.

Now, it has been more than one year. Since then, I am residing in your apartment on rent and paying a relatively large amount in lieu of rent as well but in return, I am gaining nothing. No repair has been made by you during this period and sewerage pipe has also been found to be leaked which is causing problems in doing routine domestic works. Dear Alex, I want to say here is that what you are doing is not fair and a clear-cut violation of our lease agreement.

It has already been mentioned that I am paying a relatively higher amount in lieu of house rent and keeping in view this factor, I should have been facilitated from your side as early as possible. But I am sorry to say, your attitude has made me disappointed and I have been forced to think about another option for my residence.

But, taking into consideration our one-year-old landlord-tenant relation, I want to give you some more time for the purpose of repair work. I am hereby informing you that I will wait for 15 more days. During this time, if I don’t see any progress from your side, then I will be forced to shift to another place.

I hope you will give due consideration to my letter.

Yours truly,

Size: 21 KB Word .doc File 2003 & later



I am Stewart, currently residing in one of your apartments as a tenant for the last two years. I am writing you this letter in order to inform you that you have involved yourself in violation of our lease contract which was signed two years ago at the time when I was shifting with my family in your apartment. It was clearly mentioned in the lease agreement that you will not visit your apartment without prior permission even for the purpose of inspection.

Yesterday, when I was out for a business meeting, you came to visit the apartment. My wife thought that you might have sought permission for this purpose and therefore, she allowed you to inspect and you visited each room of the apartment. I was extremely surprised when she told me because you had not taken permission for inspection purposes. My dear, this is not a good practice and is a violation of our lease agreement. I remained silent earlier on two occasions when you had not asked me to visit the apartment. This time, I could not stop myself from writing you this letter because I do not want anybody to enter my residential place without my permission.

I want to inform you through this letter that such a type of violation will not be tolerated by me in the future. If you carry on with the same routine, I will be forced to shift to another place as a tenant.  I hope you have understood the whole scenario and therefore, will not give me any chance to complain.

Yours sincerely,

Size: 22 KB Word .doc File 2003 & later


Sorry Letter from Tenant for not Paying the Rent on Time

Hardships can come on anyone at any time. But one needs to be very patient to cope with the situation. First of all, we need to find all suitable possibilities. We should also try to take advice from the nearest and dearest. After finding a possible way out, we can try them as soon as possible to tackle the situation. Sometimes various issues arise regarding our dues like children’s school fees, house rent, utility bills etc. In this fast world, this situation seems too intricate. Extra charges are always taken on all dues if not paid on time. All people always try to keep backup beforehand, but sometimes uncertainty takes away all the savings of a person. Such examples include severing illness, serious accidents, unexpected death or sudden robberies. No one can stop such uncertainties as they are natural. In the case of tenancy, sometimes tenant is unable to pay the rent on time as if he loses his job or any serious illness of his family occurs. For this purpose, he needs to formally apologize to have cooperation in future. And apologizing and thanking just builds more trust among the people.

Sorry Letter from Tenant for not Paying the Rent on Time


Morgan De Wilson

Block 20C. Sun Bath Avenue, California

7th October 2016


Mr. Wheelock Willits

Landlord, Rental Associates and Advisors

16 St, Boulevard Enclave, California


Dear [Recipients Name],

Hope you are doing great. I am writing for a sincere apology for not being able to pay the rent on time. My rent is due on 2nd August 2017. Last week I got severe illness. I was admitted to the hospital for the whole week. I took all my official leaves last month for brother’s wedding. Due to this reason, these leaves were unpaid. Hospital expenses were too much which I had to pay on time. I am embarrassed in this situation. I understand that you always need the rent on time to keep everything smooth. I would be able to pay you with the next month’s rent. Please accept my lowly request. I wish to stay in your apartment till my contract ends. I will be careful in future.

Waiting for your kind response.

Yours Truly,

Morgan De Wilson


Download Details:

Sorry Letter from Tenant for not Paying the Rent on Time

Size: 25 KB Word .doc File 2003 & later

Size: 189 KB PDF File

[personal use only: Not for Resale & Distribution]

Warning Letter for not Paying Rent on Time

In the rental contract, a landlord has higher authorities. He can terminate the lease any time. The contract is followed by strict rules and policies which the tenant has to follow. In the case of any serious loss by the tenant, the landlord can take all the necessary action defined in the contract.

The rent is always expected on time. The tenant should be careful about it. Despite this, sometimes tenant is in a hard situation for not paying the rent. But, sometimes the tenants are so carefree delaying the rent without any reason.

If any crucial issue arises, the tenant should inform on time. Otherwise, warning letters are being sent from the landlords. And in serious cases, the issues lead to courts. But, it is better than both should supportive. Landlords can be lenient if tenants cooperate with them. Expulsion process is considered if the tenant does not give any proper response.


Charles Thompson
Landlord, Techno Proprietors
56 St. Diamond Avenue, New York

January 15th, 2018

Mr. Clark Wordsworth
Elite Apartments
Block 32D, Crystal Avenue, New York

Dear [Recipients Name],

It is to notify you that your rent was due on 5th January 2018 and today it is 15th.

I was not expecting this kind of response. You should have informed about being late for the reason. I kept on waiting for 10 days but did not get any response. It is a severe issue. Your critical attention is required. On failure of response, expulsion proceeding can start. Once they will start, I will not be able to give any leniency.

I would prefer in time settlement with any eviction proceedings. But, you should respond promptly. As per the rental agreement, you are aware of all policies and rules. I am trying to be as friendly as I can. But, if you will not respond in the same way, I would be unable to give you any relief or leniency. I humbly request to pay rent immediately. I would acknowledge that future rental payments should be on time.


Charles Thompson
Landlord, Techno Proprietors

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Warning Letter from Landlord to Tenant for not Paying Rent on Time

Size: 25 KB Word .doc File 2003 & later

Size: 189 KB PDF File

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