Warning Letter to Employee for not Wearing Uniform

A warning letter for not wearing a uniform is written by a supervisor or an employee at a higher post. It addresses another employee because he may have violated the company’s rules of uniform selection and failed to wear formal attire at the workplace. The letter may highlight the occurrence of misconduct and the possible consequences which may take place if the conduct is repetitive.

Any employee can go through natural problems when he/she must wear a proper uniform, but a recursive act always calls for a warning letter to maintain discipline in the work environment. This recursive act can affect the company’s environment and the set of decency in front of the customers.

Letter 1:

Dear Employee [Name],

It has come to the management’s attention that you have been violating the uniform decorum of our company and failing to wear your formal attire as prescribed in the Rules and Regulations book.

We have specified the formal uniform for every employee to work here and the instructions are clear in the “Attire Notice” that we provide. We have seen enough irresponsive behavior at your end in the previous days. I am sure you were provided with verbal notices by your supervisor to stick to your regular uniform. But non-serious excuses from your side cannot be catered on a regular basis.

Therefore, this warning letter serves as a notice of your misconduct. Such irresponsible behavior may risk your job and promotion opportunities. Your supervisor and I would be personally monitoring you in the coming days. We believe that you will be representing the best of your discipline and abide by the uniform rules set forth by the authorities. We will be attaching a copy of the recent “Attire Notice” with this letter. It contains all the necessary protocols to be followed against your uniform and discipline to be maintained.

Yours Sincerely,
[Your Name]


Size: 12 KB Word .doc File 2003 & later

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Letter 2:

Dear Employee [Name],

We are writing this letter as a formal warning against your uniform decorum. Your supervisors have been noticing your conduct for the past few days. Upon several informal warnings, you were requested to wear your proper uniform. But you still ignored the rules of this company and failed to stick to the formal environment we represent.

Our company has maintained a high degree of professionalism and decency since its existence. In order to maintain the level of competence in front of them, you must pay keen observation of your uniform and never skip the formal attire selection of this company.

This warning letter will be shown in your profile and it will highly affect the evaluation process for your appraisal. This can be a huge loss to your career, and it may affect your position in this company. Be reminded that this is your first yet final warning. Thus, we notify you that if any rule is violated against your uniform decency, then we will be forced to form a disciplinary action and proceed with your demotion.

Thank you for your consideration.

Yours Sincerely,
[Your Name]


Size: 19 KB Word .doc File 2003 & later

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Warning Letter to Employee for Not Wearing PPE

When an employee fails to wear Personal Protective Equipment as safety protection against any misfortune, then the company writes a warning letter to address his misconduct. This letter will warn the employee of the consequences of violating the rules and how it can lead to disciplinary action against him. The supervisor will further express the importance of wearing protective equipment and how sticking to the safety rules of the company could be fruitful against any danger.

Safety and Protection can be accommodated at hand by following some basic rules set forward by the higher authorities. Any organization that works in a non-safe environment must follow some precautionary rules. Among them, wearing PPE is the most important measure for the staff.

Letter 1:

Dear Employee [Name],

We are writing this letter as a formal warning for your negligence in not wearing the Personal Protective Equipment which is described by our company [Company’s name]. It is advised to each worker that following the safest decorum and wearing the advised PPE is a necessary task for every employee and failing to do so will result in a heavy penalty.

These PPEs must be worn during all working hours so a clean and safe environment can be maintained. But in your case, all these rules were found violated. You were seen without the basic PPEs several times during working hours. The higher authorities reported that you were notified by your peers and boss, but you did not pay heed to their warnings.

Thus, you are in clear violation of the rules set forth by this company. You are requested to observe the safety precautions since you are working in a hazardous and non-safe environment. This way, both you and your fellow workers can work safely here. Be noted that any further violation of rules can lead to serious consequences.

Yours Sincerely,
[Your Name]

Size: 19 KB Word .doc File

Letter 2:

Dear Employee [Name],

This letter serves as a formal warning letter against your violation of not wearing Personal Protective Equipment (PPE) as per the company’s regulations. A notice on basic PPE was generated to everyone on Date: [Mention the date].

This notice was under the title of “Personal Protective Equipment Policy”. It clearly stated the rules of safety and precautions to be followed. It abided that every employee must wear protective equipment which is issued by the company so he/she can take reasonable care of his/her health. These protections are for the employee’s own good as it ensures security against any hazard, injury, or infection of any kind.

This letter further notifies that if misconduct like this is ever observed by your side, then the authorities will not hold back from generating disciplinary action against you. Hence, you are requested to re-read the company’s notice against basic PPEs and adhere to the rules abided by the company. You are also requested to observe the safety precautions since you are working in a hazardous and non-safe environment.

We hope for a positive response from your side.

Yours Sincerely,
[Your Name]

Size: 19 KB Word .doc File

Warning Letter for not Wearing Safety Shoes

A warning letter for not wearing safety shoes in the work environment is written by the manager or the higher authorities of an organization. It notifies the employee to ensure the safety precautions set forth by the company so he/she can adhere to the decorum of the organization. The letter will justify the violation and the worker will be asked to correct his behavior.

If the company has directed its employees to make the safety precautions a part of their attire, then they must follow the rules by all means. If he fails to stick to these rules, then he is risking the lives of both his coworkers and the clients. Therefore, the letter must state the formal possible consequences if the employee fails to wear safety shoes.

Letter 1:

Dear [Employee’s name],

With due respect, it is stated that lately, the management staff had been noticing your formal attire selection. Upon several verbal notifications, you were addressed to wear your safety shoes to follow your complete dress decorum. You failed to adhere to the company’s policies and thus your negligence in safety regulations has caused serious concern to the organization.

As you are well aware of the company’s policies, under section # [Mention section#] on page # [page number] of the Terms and Conditions section. It states that every employee should wear formal designated shoes for their safety and protection. This measure not only ensures the safety of the employee himself but also for his colleagues and other staff members. Our company has always considered the health and benefit of its workers.

We believe that the quality of our work is the prime reflection of the quality of the products our employees make. No doubt, ensuring the safety regulations in your work environment is a prime duty to serve our customers well. But breaching it is a clear violation of safety rules set forth by the company.

Therefore, you are requested to pay keen attention to the safety precautions which the company has set forth.

Thank you for your consideration.

Yours Sincerely.

Size: 23 KB Word [.doc] File

Letter 2:

Dear [Employee’s name],

This letter is intended to inform you about your violation of not wearing the company’s designated safety shoes, even after several verbal warnings given by your supervisors. You somehow managed to wear the shoes for one or two days but then again shifted to your informal attire selection.

You must keep in mind the company’s rules and regulations because the management will not cater to any misconduct like this again. If we observe you wearing non-safety shoes during working hours, then the Human Resource Department will be forced to form an inquiry against you. It will further lead to your reduction in salary and a demotion in the worst case. Thus, we believe to see a positive change in your work decency from now on.

Thank you for your consideration in this matter. We will be waiting for an explanation letter in this regard within 48 hours’ notice.

Yours Sincerely.

Size: 23 KB Word [.doc] File

Warning to Employee for Poor Dressing and Conduct

Sample -1

Subject: Warning to employee for poor dressing and conduct

Dear Roger,

I am writing you this letter after receiving a bulk of complaints against you by your manager. He told me that you do not follow the dress code as has been prescribed by officials. In addition, you have also been accused of bad conduct with your colleagues. Being a senior employee of this company, I was not expecting this kind of unprofessionalism from your side at least. Instead of growing yourself morally, your graph of morality and cleanliness is declining day by day as reported by your manager.

I would suggest you refer to the company rules and regulations booklet once again. It is clearly stated over there that any kind of misconduct and poor dressing issues will be dealt with strictly.

To maintain a healthy environment, we put a lot of stress on cleanliness, and to reflect a professional environment of the office, we urge our employees to remain within the boundaries of good conduct with their colleagues. But you, I regret to say, have failed to achieve that standard of quality which is required to be a professional employee. It affects in a bad way not only the company’s worth but your own performance also.

Considering your position, we are only issuing you the warning letter and being put under observation. However, if you fail to portray yourself positively and do not refrain yourself from such violations, strict disciplinary action will be initiated against you which may be in form of salary deduction, demotion, or even suspension. You are suggested to take this warning letter seriously because rewarding three warning letters can lead towards the termination of any employee based on the severity of the matter.

We hope that you will change yourself in a positive way and develop yourself professionally as well as morally. A booklet of ‘company disciplinary act’ is also being dispatched for you to read carefully.

Yours sincerely,

XYZ


Size: 23 KB Word .doc File 2003 & later

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 Sample -2

Subject: Warning to employee for poor dressing and conduct

Dear Jackson,

You are directed to consider as a formal warning letter being issued to you as a response of a complaint against you by your supervisor who told in his last meeting with me that you are not complying with the company instructions regarding proper dress code. Additionally, he also complained to me about your bad behavior with colleagues. I have been compelled to write to you like this because he has warned you a lot of times verbally but all in vain.

Mr. Jackson, good behavior with fellows and proper dressing are signs of professional employees. Professionalism is something which I regret to say, found rarely around us. A fewer number of employees have been bestowed with this trait.

The proper and clean dressing is a reflection of your professionalism in one way. It also reflects how clean is your personality is. On the other hand, good and polite behavior is an indication of morality. Surely, an employee should be rich in terms of good behavior coupled with a nice personality but sorry to say that both these traits are negligible in your case which is harmful both for the company and yourself.

You have been issued this warning letter only because you are new to this organization and I do not want to finish your career with our organization. Further, bring a positive change in your behavior so as to give others a good signal.

Yours sincerely,
[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Warning Letter for Aggressive Behavior

Warning letter

A warning letter is written to those employees who are involved in something that is against the company’s guidelines or the company’s code of conduct. Every company has defined rules for its employees that should be followed by all employees during their work. If any employee goes against those defined rules, he is given a warning letter to improve his ways and his conduct.

Most common misconducts addressed on warning letters

There are many conducts that are against a company’s guidelines. In order to know about those guidelines, all employees should know the company’s policies to avoid any future miss happening. Following are the most common behaviors and misconducts that almost all companies do not allow in their workspace;

  • Poor Performance by an employee
  • Disrespectful behavior towards other employees, customers, or any company official.
  • Intentionally refusing to follow directions by any company official or arguing with the company manager or supervisor.
  • Spreading rumors about the private lives of any other employee.
  • Harassing any co-worker, customer, supervisor, or any company official.
  • Excessive absentees from work.
  • Violation of the dress code of the company.
  • Abusing any employee physically or verbally.
  • Behaving aggressively with any co-worker, customer, or any company official.

What should be mentioned in a warning letter?

A warning letter is an official letter; therefore, the tone of the language should be professional too. Also, the format of the letter should be a professional one. While following a professional letter format, the following things should be mentioned in a warning letter;

  • Mention the name of the employee with his job’s title.
  • Mention the name of the company, the human resource manager, and the supervisor.
  • Briefly describe the misconduct and the details regarding it.
  • If possible, mention the date of the event as well.
  • Mention about the co-worker, customer, or company official who is affected by the behavior.
  • Mention the company’s guidelines that were not followed by the employee.
  • Write about what the employee should do to correct his behavior.
  • Mention the name and structure of the people or parties that are mentioned in the letter.

Sample Warning Letter for Aggressive Behavior:

[Employee’s Name]
[Employee’s Address]

Date: (Date of writing Letter)

Subject: Warning for Aggressive Behavior

Dear [Employee’s Name],

This letter is written to highlight an issue of your aggressive behavior with fellow colleagues. It is not for the first time that I have received this complaint against you. Many other employees are also disturbed by this behavior of yours.

I am issuing this letter as a warning to you for your aggressive behavior.

It is clearly mentioned in the company’s guidelines that you have to behave politely with other employees to maintain the decorum of the company. It is not allowed for anyone to humiliate or show aggression to his co-workers. The company always want the well-being of its employees and customers. Therefore, in order to maintain peace among employees and to maintain a better relationship among them, it is necessary for employees to behave with other co-workers nicely.

You are expected to mend your behavior and seek counseling at [X]. The first session of counseling has been arranged for you on [DATED] and later you can fix on your own schedule.

In case you are failed to improve your behavior after the given time or any complaint registers in your name the matter will be taken seriously for a final decision.

We hope a better [Employee Name] in coming days.

Regards,

[Your Name]
[Your Designation]


Size: 21 KB Word .doc File 2003 & later

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Warning Letter for Drinking Alcohol at Workplace

When an employee is found consuming alcohol at the workplace or s/he comes under the influence of alcohol then the company needs to ensure some rules and regulations which can be guaranteed by writing a letter, in order to explain the instance and what possible consequences can be taken on this conduct. The intoxication of alcohol at the workplace is a grave mistake as it acts as a major violation of company policies.

Generally, a supervisor hesitates in generating a termination letter because the employee may not be under influence of any disciplinary action and he may reflect a hardworking personality. Otherwise strict actions can be faced, and the case may lead to the termination of one’s job.

Sample Letter

Subject: Warning Letter for drinking alcohol at workplace

Dear [Receiver’s Name],

It has brought to our notice that you were found in the influence of alcohol during office hours on the date [Mention date] which is strictly against the company’s rules and regulations. The CCTV cameras provide evidence that when you were advised by your supervisor and colleagues to leave the office at once, but you did not pay heed and ignored them.

As a senior worker of this company, you are aware of the rules and regulation we impose on every employee which clearly state that if someone comes under the influence of alcohol or any drug in the office, strict action can be taken which may result in a warning or even termination.

Unfortunately, you were found violating the code of conduct and the Section # [Mention number] of our rules book which was handed over to you at the time of your appointment. Although, upon looking into your work profile, we came to know about your hard work as an employee and what input you are depositing to this company. In that case, your supervisors and I have decided to give you a warning letter instead of termination.

As this is a first warning letter of your career, we expect you to regain your ethical codes as a worker and perform your duty in a disciplined way. You are required to provide an example to other staff members and your juniors so our work environment can be sustained and flourished.

We expect you to take this warning seriously because ill-disciplined conduct like this would never be catered again and the management would not hesitate in taking strict action against you. Remember that this letter will be attached to your work profile and it may result in portraying a bad image whenever we will consult a promotion for you. For it not to happen, you should start working on your skills as a professional and show the best of your efforts, both in your ethical and proficient values.

Feel free to contact us at [Provide contact details] in case of any query or let us know if you need to arrange a meeting with a counselor in order to deal with your temper or bad habits at the workplace.

Sincerely,

[Your name]
[Your Signature]


Size: 22 KB Word .doc File 2003 & later

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Warning Letter for Not Sticking to Role Given

Oftentimes, your employee may fail embracing his official role owing to multiple reasons and this obstructive attitude can be a hindrance to your business’s growth. Such behaviors cannot be kept a secret for long for soon enough, the boss, or any head, reckons it.

Whenever you are in such an unpromising situation where your subordinate is not willing to adapt to his professional role, you may confront the situation before it accelerates. Your first interaction should be a verbal one because manifesting the problem may be enough for him to grasp the whole idea. You can call him in your office or pay a visit to his desk to address the matter and remind in a clear yet lenient way what he was employed for and what his contractual agreement is regarding performance.

Since it is in the best interests of your business to not use the stick but carrot for encouraging and motivating your employees, giving incentives won’t hurt you. Losing your temper on the heedlessness of the staff may push you to make impulsive decisions for instance firing them. However, such sudden and hasty escapes will harm the retention of your employees. You can bait them a little with the temptation of bonuses and potential promotion based on a continuous solid performance. Motivation with the sole purpose of helping them grow in their careers can also work.

If your worker is wise and diligent enough to recognize his mistake from this verbal warning, he will develop and improve. But if he is reluctant to grow and gives excuses for not engaging in moving forward, this is a time you need to apply disciplinary methods now. Forget about the carrot and make use of the stick now because you cannot keep damaging your business’s name in the market.

Write the relevant person a warning letter for not sticking to their role. Mention how he/she has been negligent despite having counseled and warned vocally before.

You can also speak of the incentives and motivations offered in order to assist them if they’re stuck in the middle of nowhere with the role. Having such references can make your letter strong as you can prove that you tried your hard, but the worker is unwilling to move forward. So that if there are any legal complications, you, as the employer, can always refer to the efforts made.

Sample Letter

Dear Angelina,

It is hereby intimated to you that I, as your department head, am quite disappointed in you for not sticking to your role. It has been brought to my attention that you are continuously ignoring your professional role assigned to you on your employment. Your careless professional manners are hurting the business endangering the company’s reputation in the marketplace.

You have been warned verbally and given incentives on multiple occasions to change your behavior and move forward but it seems like you are unwilling to grow in your career. On the contrary, your heedless attitude proves otherwise.

Please take this letter as your last chance to reevaluate your actions and show promising performance or your contract shall be terminated.

Sincerely,

XYZ
Department Head


Size: 21 KB Word .doc File 2003 & later

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Warning Letter for Not Following Job Description

The irresponsible professional attitude of employees can not only put them in hot water but the entire reputation of the company as well. Individuals are hired with expectations that they will carry out the job requirements according to the company standards.

Sometimes the nature of a job is complicated, hence performing as per the protocols is crucial. The pursuit of success is not only the final result of a job/project but also lies in the execution of it.

However, many times employees pay no heed to the job description focusing on the major keywords only. They assume the job description is not significant enough and they can lead the project without understanding it properly. Consequently, this results in a bad failure and they end up either losing their job or endanger it in the risk zone and put the integrity of the organization in danger.

To avoid such unpleasant mishaps, employers must counsel their workers beforehand to be careful about the matter. In an unfortunate event, if such a thing takes place, you, as an employer, must address the issue before it becomes a grave problem for your company. Even if you are not an employer but in a relevant position to monitor your subordinates, you may have to confront the situation.

Adhering to the decorum even in the times of crisis will only suggest your professionalism. Writing a warning letter for not following the job description is the best instance of it.

While drafting a warning letter, write to your employee how he/she disregarded the sanctity of the job by turning a deaf ear to the details. Owing to this negligence, the project is severely flawed, and the client has complained.

Penalize the employee as per the company policy and warn him not to repeat the mistake or else he/she shall be terminated.

Make sure the tone of your letter is to the point, a little intimidating but not rude. Also, the content should be factual rather than objective.

Following is a sample of warning letters for not following the job description for you to get an idea.

Sample Letter

Dear Jeremy,

It has been brought to my attention that you have messed up the job that was assigned to you by your project head-on account of not following the job description.

Your negligence has cost the company a huge deal of reputation and because of it, the company’s integrity is at stake now. Instead of understanding the job details fully before plunging for a method to execute it, you ignored to even look at the specifications provided by the client.

Had you consulted your project manager or any relevant senior, the company would not have to be embarrassed seeing this day.

It is intimated to you that this careless action of yours will be brought to accountability by the board and you shall be penalized according to company policies.

You are also warned to not repeat the mistake or else you will be terminated without notice.

Sincerely,
XYZ,
HR


Size: 21 KB Word .doc File 2003 & later

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Warning Letter to Service Provider for Delay in Completion of Work

A warning letter to service providers for the delay in the completion of work is sent from a customer to complain against the slow work pace against the decided time as per the deal.

Whenever a customer hires an independent agent or a company for any kind of work, be it home renovation or the installation of some technical devices in the house, a deal is made between the two parties. All kinds of terms and conditions including the concerns of both sides are discussed and finalized. Out of all the major concerns for the customers, the biggest one is timely execution because everyone has plans aligned to do. Many times, an individual is holding on to these projects as they cannot run it in parallel.

Having your home renovation being held right in the middle of nowhere can put a pause on your life and if you have a family, your life becomes a nightmare. This is not only a professional but a moral obligation of agents/companies to complete the target on time without bothering the client.

However, if you are unfortunate enough, as a service taker, to get stuck with the concerned party’s procrastination and lack of responsibility, you may address the issue directly with them without being embarrassed about it. Always approach the authorities through a letter because it’s the protocol and you can always have the record straight.

Before drafting a warning letter, you should know a few things. Never use an intimidating tone as you’re the boss and they’re your submissive subjects because firstly, it is morally inappropriate and secondly if they quit the work right in the middle, you won’t be able to pack up the mess. Also, you’d have to start all over again and it will cost you a lot more time, resources, and energy.

Stay factual using a plain but cooperating tone. Give them a reference to the details of the deal and how the company is not honoring its promises. You can also give a final deadline and straightforwardly tell them the consequences of not finishing the work before it as per the terms and conditions.

In the end, assure them that cooperation in the most compatible way is the only solution for both parties.

Sample Letter

Dear Mark,

21st Century Solution,

I am writing this letter to you with the utmost disappointment and dissatisfaction with your company’s performance with regard to my home renovation. I signed the contract with you one month before on the 1st of July and we both agreed to comply with each other’s requirements and expectations.

The deal was to renovate two washrooms, the living room, and the sunroom and according to the details, you had to complete it within 20-days. It has been over 30-days now and the work is continuing.

Despite my verbal requests, you failed to do your job as we both decided to push me to give you a written warning. Please complete the project within 3-working days or you shall be penalized according to the contract.

Should you have any questions, please feel free to contact me at [X]

Sincerely,

Joe Fox


Size: 19 KB Word .doc File 2003 & later

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Warning Letter to Employees for Gossiping

Sample -1

Dear Robert, you must consider this document as a warning letter that is being issued to you on account of gossiping in the office during working hours. As outlined in clause #17 of the employee’s handbook, your act falls under the category of the company rules violation.

On the 12th of August 20XX, it was reported to me through my reliable resources that you are spreading rumors in the office that Ms. Nina has an affair with Mr. Lee. I investigated the matter properly and kept a strict eye on their routines.

After an intensive investigation of two weeks, I felt ashamed because the rumor spread by you not only turned out to be false but your act had caused extreme harm to the worth of both the above-mentioned employees. The notable thing in that report was that you did it deliberately in order to belittle Ms. Nina, who had rejected your proposal a month before.  

While signing the contract with our company, you acknowledged that you had received and read the employee handbook which deals with the company policy about gossiping. That particular handbook also addresses the possible consequences of violating the policy. You are well aware of this rule that gossiping about any of the company employees is strictly prohibited within and outside four walls of the office. Our employees are our assets and we don’t wish to see them belittling at any cost.

The severity of the matter demands your immediate termination from the company but keeping in view your previous performance, I personally want to give you one more chance so that you would improve yourself morally and develop a good sense of professionalism. Consider this letter as a first and final warning from my side. Any further violation of any of the company’s policies will result in strict disciplinary action which may be in the form of possible termination.

Yours Sincerely,

Size: 19 KB Word .doc File 2003 & later

Sample -2

Subject: warning letter for gossiping

Dear Robin,

This is Johnson, CEO of the company in which you are working currently as a customer service officer. The purpose why am I writing you this letter is your unprofessional behavior at the workplace in the form of gossiping with your fellow, Mr. Lee.  I want to remind you of the first day you signed a contract with us. Clause 18 of that contract emphasizes not to gossip at the workplace. Breaching this rule can make you liable to strict disciplinary action which further depends upon the severity.

Being the CEO of the company, I am having a strict eye on all its affairs regardless of their nature. One of my reliable resources reported to me that on the 13th of August 20XX, you were found gossiping with the above-mentioned fellow instead of listening and solving your customers’ complaints who were standing and waiting for their turn in a long queue. In official terms, this is what we call unprofessionalism and a violation of workplace discipline.

As a CSO, you are meant for the customers and must engage with your customers all the time. I had received some kind of complaints against you a couple of times before but I ignored them completely.

You are supposed to consider this letter as a first and last warning letter. I want to clarify here that any further complaint against you can cause suspension or termination of your contract. By nature, you seem to be a good guy. So, I advise you to improve your behavior and show your professionalism in the office environment.

Yours sincerely,

Size: 21 KB Word .doc File 2003 & later

Warning Letter for Ignoring Lawful Instruction

Fulfilling your everyday duties like a drill is not the sole demand of a company. Carrying through the job while staying within the legal boundary is the fundamental duty of an employee. While employers appreciate their workers performing their daily tasks without creating a mess, they are also entitled to take account of workers ignoring lawful instructions.

Normally, when an employee deliberately misses or forgets an instruction, he/she is reminded verbally in a lenient manner. However, if the boss realizes that his employee has become habitual of it, he/she is then addressed through an official letter. The letter is written to bring it into the employee’s notice that he is being monitored and it also serves as a warning for not repeating it again.

It includes the penalty the worker would receive in case such an action happens again. Sometimes there is only one warning letter without any prior verbal notice and the individual is simply fired if he does it again. It mostly depends on the nature of the instruction he/she ignored.

However, in most common cases, the worker is given a verbal reminder followed by a warning letter. When he/she shows diligence and perseverance, he is not further approached on the matter as the department gains its confidence back on its choice. On the contrary, when the employee does not pay any heed to the warnings and carries on with his/her careless attitude, a termination letter is sent to him without any further delay.

If you are an employer or hold a position of monitoring the workers, you may be asked to write a warning letter for ignoring lawful instruction to your employee. You should know a few facts while crafting a draft on the subject matter.

  • Your tone should be confident and assertive but do not use spiteful language.
  • State only the facts; what lawful instruction has the employee ignored.
  • Don’t forget to mention that he/she has been approached verbally before.
  • One or two lines about how the worker can get his/her status back in the company after showing diligence can encourage him/her to chin up.

Following is a sample warning letter to employees for ignoring lawful instructions you can take notes from. The information is subject to change according to your particular situation.

Sample Letter

Dear Samuel,

It has been brought to my notice that you are continuously ignoring your HOD’s lawful instructions which are bringing about harmful consequences to the company. You were verbally approached before by your supervisor and requested to alter your professionalism.

It is, however, quite unfortunate to know that instead of reckoning your mistake and correcting it, you are still repeating it.

While the company appreciates the hard work, you have previously done for it, we will have to still warn you about the recent display of carelessness from you.

Consider this your last warning and mend your ways. You can reclaim the status you had in the company. We, at the administration, truly appreciate employees that are ready to learn and grow.

Should you have any queries regarding the subject matter, feel free

To contact me at [email] during work hours.

Sincerely,

Max Joseph
Director

Size: 14 KB Word .doc File 2003 & later

Warning Letter for not Paying Rent on Time

In the rental contract, a landlord has higher authorities. He can terminate the lease any time. The contract is followed by strict rules and policies which the tenant has to follow. In the case of any serious loss by the tenant, the landlord can take all the necessary action defined in the contract.

The rent is always expected on time. The tenant should be careful about it. Despite this, sometimes tenant is in a hard situation for not paying the rent. But, sometimes the tenants are so carefree delaying the rent without any reason.

If any crucial issue arises, the tenant should inform on time. Otherwise, warning letters are being sent from the landlords. And in serious cases, the issues lead to courts. But, it is better than both should supportive. Landlords can be lenient if tenants cooperate with them. Expulsion process is considered if the tenant does not give any proper response.

Letter

Charles Thompson
Landlord, Techno Proprietors
56 St. Diamond Avenue, New York

January 15th, 2018

Mr. Clark Wordsworth
Elite Apartments
Block 32D, Crystal Avenue, New York

Dear [Recipients Name],

It is to notify you that your rent was due on 5th January 2018 and today it is 15th.

I was not expecting this kind of response. You should have informed about being late for the reason. I kept on waiting for 10 days but did not get any response. It is a severe issue. Your critical attention is required. On failure of response, expulsion proceeding can start. Once they will start, I will not be able to give any leniency.

I would prefer in time settlement with any eviction proceedings. But, you should respond promptly. As per the rental agreement, you are aware of all policies and rules. I am trying to be as friendly as I can. But, if you will not respond in the same way, I would be unable to give you any relief or leniency. I humbly request to pay rent immediately. I would acknowledge that future rental payments should be on time.

Sincerely,

Charles Thompson
Landlord, Techno Proprietors

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Warning Letter from Landlord to Tenant for not Paying Rent on Time

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Warning Letter to an Employee for Absenteeism & Bad Performance

Teamwork and discipline are two main values and keys to success for any company or organization. A Single entity cannot achieve any target nor can a team do without discipline. A weak shackle can break the whole chain no matters how much strength other parts have. When someone in this chain performs extraordinary, he is appreciated in term of promotion, extra salary or any other monitor benefits. Similarly, when some employee is out of discipline, he is to warn prior any disciplinary action against him.

Warning letters are the best source to reform someone and give him a chance not to repeat the mistake again and to get rid of any habit that can eventually lead the company to failure. Furthermore, warning letters are also ready reference and written records to make the profile of a person.

Letter

This letter is a warning for your performance as well as attitude to behave with seniors. For the last two months, you have remained unsatisfactory and absent from duty without information as well as did not respond to any call to clarify your position.

A verbal warning has already been given to you for your excessive leaves but you are repeatedly walking on the same track. This act forced the company to start a disciplinary action against you and get a replacement of you for future concerns but after careful consideration I believe that this is temporary descend, otherwise you have been a prolific employee and you are given a chance to explain and reform yourself.

Therefore, you are warned that unless you show satisfactory performance and better behavior, you are liable to achieve charge sheet on repetition and dire report at the end of the year.

I hope you would comply with the instructions strictly and would not repeat it next time and you are also required to acknowledge the receipt of this letter as soon as you receive it.

Sincerely,

Charles Jones.

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Warning Letter to an Employee for Absenteeism & Bad Performance

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