Warning Letter for Unprofessional Behavior

1-

I am writing to reprimand you on your utter disregard for office decorum. At the workplace, everyone must follow some rules and regulations to ensure the smooth running of the office.

Your behavior in the last two months has been extremely unprofessional. We have received multiple complaints from your colleagues and clients, and I want to make this very clear that this type of carelessness will not be tolerated.

Punctuality is one of the most basic requirements of the job and work efficiency is affected when a team member is missing in the progress review meetings. Your record has been very bad in this regard, and we have received multiple complaints.  Your rude attitude and misbehavior with authority figures are also a source of concern. You do not take instructions well and have proven that you are not a good team player.

Teamwork is an integral part of our company’s culture and if someone can not work well in a team, they have no place in our company. Please consider this letter a warning and improve your performance. We are going to observe your behavior over the next two months and in case of no improvement, we would have no option but to let you go.

Looking forward to an improvement in your attitude and performance,

2-

I want to share my displeasure with the way you behaved with the parents of (name) grade (number) at the Parent-Teacher meeting held on (date).  They had come to share their concerns about their son’s bad grades. Instead of reassuring them on how you planned to help him cover his shortcomings, your attitude was very unprofessional and offensive. The parents were really offended by the way you responded to their questions and blamed the student and the parents for the bad grades.

Remember there are no bad students only bad teachers. If a student is not responding to your way of teaching, you have to look for ways to make it easier for him to grasp the concepts. It is our duty as educators to support and encourage the students in learning new things.

The parent’s role is also important, but it is secondary to the teacher and when they are already worried about their child’s progress, our job is to calm them and guide them as to how they can help improve their child’s grades. For when it comes to a child’s education, parents and teachers must work as a team to get good results. As no party can function alone and get good results.

We expect a more mature and thoughtful approach from a senior teacher like you. Looking forward to a more polite and well-thought response in the future.

3-

To,

Adam Smith
L-13, Blue villa building
Los Angeles

Dear Mr. Smith

Subject: Unprofessional behavior warning letter

Your hard work has always been appreciated by our company and we see you as a role model for other employees as well. However, in the last few weeks, I have been noticing some complaints regarding your rude behavior and negligent work ethic. Your project manager has reported some concerns over your rude behavior. You have not been able to meet your deadlines due to which your project manager had to speak to you. Rather than explaining to him your reasons and apologizing, you behaved rudely and yelled at him.

Speaking to anyone in this manner is not acceptable as you have to follow the code of conduct set up by the company. We have already given you verbal warnings before as well but we do not see any improvement in your behavior.

Your actions and behavior are against the company rules and show your unprofessional behavior. On receiving your apology, we have decided to give you another chance to work on yourself and improve your behavior. I am expecting you to abide by the rules and be a better person in the workplace.

If we receive any more complaints against you, we might think to terminate you from your services.

Yours Faithfully,

[Steve]

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Warning Letter for Using Foul Language at Workplace

Letter -1

Dear Mr. Colbert Ray,

I am writing to inform you that we have been getting complaints regarding you using foul language at the workplace. Many of your co-workers have complained about you on separate occasions. We have been informed that you have had a violent altercation with one of your co-workers and used profanities against them.

The use of foul language and disruptive behavior goes against our company values. It is a violation of our company policy which requires you to be respectful and courteous towards your co-workers. Using foul language is serious misconduct that may lead to strict measures taken by the organization.

We are warning you to please make amends and to check your behavior, failure of which will lead to your temporary suspension or permanent termination from work.

If you are facing any difficulties regarding your work or have any issues with another employee, please feel free to contact HR. We are happy to help our employees anytime. We do not want the misconduct of employees to disrupt the work environment of the company or to result in any delays in meeting deadlines.

We expect that you will be careful with your language at the workplace from now on as this is your last warning.

Thank you for your cooperation.

Regards,

Alex Richards
Manager HR


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2-

Dear Mr. Peter John,

Good day. We have been informed that you have used foul language with one of your colleagues, Mr. Norman Reed. He came to you to inform you about some mistakes you made in the report which resulted in you getting violent. You shouted profanities at him and pushed him against the table which lead to him being injured.

Mr. Peter, we must inform you that this type of behavior will not be tolerated at our company. It is our company policy to always ensure the safety of our employees. You have not only violated the company policy but also assaulted your fellow employee.

We, therefore, warn you to stop using foul language and disrupting the office environment with misconduct and bad behavior. We also encourage you to apologize to Mr. Noman and to never repeat this behavior with anyone again at our office.

Our company values a peaceful and stress-free working environment and encourages all the employees to cooperate with us in this matter. Any employee who is found guilty of using foul language or disruptive behavior is terminated after one warning.

This is your first warning; we hope that you will make amends and not repeat this behavior again which will most definitely lead to your termination from the company. If you wish to discuss anything with us or have any issues regarding work or anything else, please feel free to contact us or have a meeting with us at the HR office.

We hope to see hear from you soon.

Thank you for your cooperation

Regards,

Ms. Annie Muse
Manager HR


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Warning Letter to Tenant for Unauthorized Occupant

1-

I have noticed that you have provided accommodation to an unauthorized person for two months. This is a big violation of our rental agreement which was signed between us on [date]. You are living in my apartment as a tenant and the authority to allow any guest finally rests with me. Before accommodating any person, you were supposed to take written consent from me and it was your moral duty also.

Please refer to clause no. 13 of the landlord and tenancy act, 1985. It clearly states that the presence of an unauthorized person within the premises is a cognizable offense on behalf of the tenant. Violators of this clause are dealt with strictly. Moreover, guests are supposed to stay in rented premises for a maximum of two nights provided that written permission has been sought. In your case, the stay has become longer and crossed the maximum permissible limit.

You are hereby warned to refrain from such violations because these are considered illegal acts and are punishable. At the same time, you are advised to clear my apartment from the unauthorized person as soon as possible. In the future, if any violation is noticed from your side, legal proceedings will be initiated against you. In that case, you will be responsible. I hope you have understood the sensitivity of the matter and will take the necessary steps in this regard.

Sincerely,

Johnson


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2-

Subject: Warning for unauthorized occupant

Dear Anna,

I am issuing you this warning letter after investigating the matter from your neighbors. They also confirmed that you have added an extra occupant with you as a guest. I want to remember you that you are doing all this without taking my written consent. I have noticed a stranger during my last visit and the same has also been found while wandering outside your apartment.

Anna, you must understand that written permission must have been taken by you before accommodating that person. Instead of asking me, you allowed him to stay within premises and this is a big violation of our tenancy agreement. Country’s laws give full authority to a landlord to initiate legal action against tenants on account of accommodating unauthorized occupants. I could do the same but this time I am serving you only with a warning letter.

However, you must remember that further violations of this kind will end in drastic results in the future. Since you have been accused of accommodating an unauthorized person, you are supposed to pay me [US dollars] as compensation. This amount is in lieu of expenses incurred in electricity, utensils, property, and space usage of your unauthorized guest.

You must accept your mistake and make that unauthorized person leave the premises immediately. If you fail to comply with my instructions, an eviction notice will be issued then. Honestly, I do not want that time to come. Therefore, I request you to refrain from such activities in the future. I hope you have understood what I said. Your cooperation will be appreciated in this regard.

Sincerely,

Anderson


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Warning Letter to Tenant for Property Damage

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During my last visit to your apartment, I noticed that you were causing serious damage to my property. I noticed several damages in washrooms, kitchen, dining room and carpets. According to the landlord and tenant act, 1985, it is the responsibility of the tenant to take good care of the rented property. Also, any damage caused by him to the landlord’s property will be recovered by the tenant only.

Owning a rented property is a risky thing and that’s why I was reluctant in accepting you as my tenant. However, it was your responsibility to take care of my property belongings but unfortunately, you were failed to do so. I observed scratches on my new wooden furniture, broken handles of windows and doors, and broken curtain poles. Moreover, wooden sheets of many cupboards were shattered and carpets were ruined by a number of stains. Marks of cigarette burns were obvious at various places. 

Now, it is clear that you have violated clause 11 of our rental agreement. Consequently, you must compensate for the damage you did to my property. A list of damages is attached with this letter and you are directed to pay [US dollars] as compensation. Moreover, I reserve the right to issue you an eviction notice if you will fail to comply with my directions. Honestly, I do not want this thing to happen. I hope you will not worsen the situation anymore and take some necessary steps to resolve the matter. Waiting for your cooperation in this regard.

Sincerely,

Jackson


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2-

Subject: Warning for property damage at [X]

Dear Brett,

During my surprise inspection of your apartment on [date], I noticed many damages to my property belongings. I am very much concerned about damages which were found in kitchen, washrooms and dining rooms. I hope you have read paragraph 10 of our agreement. According to this, you are fully responsible for any damage to my property during the period of your tenancy. In addition, you will pay the amount in lieu of compensation as estimated by the landlord.

If you recall, we were agreed on the condition that you will help keep my property safe. Judging from the poor condition of households, rooms, and kitchen, your non-compliance with terms and conditions was obvious. I want to make you understand that damaging one’s property is not only a violation of agreement but also a punishable offense in this country. Therefore, I am issuing this formal warning letter and notice to deposit 500 US dollars as compensation. You are advised to pay this amount within 15 days.

Please take this warning seriously. In the future, if you do not stop yourself from damaging my property belongings, I will issue you an eviction notice. Your immediate attention to this matter will be appreciated.

Sincerely,

Jackson


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Warning Letter to Tenant Regarding Noise

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I want to remind you that according to our contract, it was decided that the noise level within the apartment will be kept within tolerable limits and it will not exceed the threshold level set by society management. The purpose of including this clause in the agreement was to provide a peaceful environment to every inhabitant around.

However, I am receiving continuous complaints from your neighbors against you regarding this matter. Many of your neighbors were complaining about your late-night noisy parties. I was told that you play loud music thereby disturbing the peaceful environment of the society. It was the fourth complaint during this month and you have made me worried through your attitude.

My dear, you must know that management of society can impose a heavy fine if your neighbors approach them. Therefore, you had better not disturb the mental peace of your neighbors through your noise. If you cannot control yourself, I advise you to look for another apartment elsewhere in the town and this is the final warning in this regard.

I am making you understand that you are in continuous violation of our rental agreement according to which playing loud music and creating so much noise at late-night parties is strictly prohibited after 11:00 P.m. because management is committed to providing a peaceful and pollution-free environment including noise. Therefore, I thought it necessary to notify you that if I receive any further complaint in this regard, you will be forced to leave my house without any prior notice.

Honestly speaking, I do not want to lose regular rent-paying tenants like you and I hope you will comply with society’s rules and regulations henceforth. Your cooperation will highly be appreciated.

Sincerely,

Anderson


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2-

Subject: Warning to tenant regarding noise

Dear Henry,

I hereby remind you through this letter that you are in continuous violation of our rental agreement which was signed between us on [date]. It was decided in that agreement that the noise limit within your apartment must not exceed the tolerable range of surrounding inhabitants. However, I am noticing that you are not showing compliance with that agreement. I have received many complaints against you from a few of your neighbors regarding your late-night noisy parties coupled with loud music.  

Henry, it is the moral duty of a tenant to respect the peaceful lives of other tenants around him. You know that my apartment is in elite society and its management takes serious notices of those who disturb the lives of their neighbors by means of their disturbing activities. Such breach of terms and conditions is dealt with in a strict manner.

Now, you must assure me that no further complaint in this regard must be received against you. If it continues to happen, I will be forced to issue you an eviction notice. You are therefore warned to understand the sensitivity of the matter and refrain from such activities in the future. If you cannot take control over your habits, arrange another apartment for yourself.

I hope you understand the nature of the problem and will take the necessary steps to reduce the intensity of noise. Moreover, if you have any queries regarding the rules and regulations of this colony, let me know as soon as possible.

Sincerely,

Johnson


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Warning Letter for Sloppy and Unorganized Work

What is a warning letter?

When inappropriate and adverse behavior is conducted by an employee, a formal warning notice is issued by the authority of the person in charge. In a company or an organization, a warning letter is usually sent to an employee when he/she is misbehaving, not doing the designated job properly, or violating company policy. Some of the key points that must be kept in mind while writing the warning letter are as follows:

  • The behavioral issue must be identified and communicated clearly and properly to the employee.
  • The employee being addressed must be consulted before issuing the warning letter.
  • The letter must be issued to the employee after proper preparation and investigation.

When is it written?

In case an employee is making his workplace uncomfortable by performing his/her job in an unorganized manner, then the employer can issue a warning letter or a notice to address the matter. Some of the types of issues are mentioned below:

  • The employee’s performance is substandard and not up to the mark.
  • An employee is making the workplace unpleasant for other workers and colleagues by being unorganized and disordered.
  • Because of the employee’s sloppiness, the overall efficiency and profitability are affected.

Importance of a warning letter

Warning letters are essential to protect the company – employee relations as it ensures what employees are expected to deliver. It is important to inform the employee of their unacceptable behavior and let them know about the consequences of their problematic actions.

  • A formal warning letter can help protect the company from lawsuits in case the former employee files it.
  • It is also important for record-keeping.
  • A warning letter provides an employee with a chance to mend their wrongdoings. Also, they realize that after a warning letter has been issued, their job is in jeopardy and one more mistake can lead to severe consequences.
  • It is important to let the employee know what they are doing is unacceptable for them to realize the mistake being made. They get to know what the employer wants and expects of them in order to reach the desired company goal.
  • Sometimes an employer doesn’t issue a warning letter and starts treating the employee unfairly which results in low morale and less productivity without him even knowing about the real situation. Terminating an employee without issuing a warning letter is also unethical.

Basic elements of a warning letter

  • Letter Heading

The warning letter is issued on the company letterhead. It must have the employee and supervisor’s name, company address, contact information details, and issue date.

  • Letter Introduction

The subject matter must be mentioned clearly in the letter. Also, the type of letter is stated whether it is a final warning letter or an initial warning letter, in the introduction.

  • Reason for issuing a warning letter.

The main body of the letter should emphasize the reasons for the warning. The employee must know that the letter is issued because of their sloppy work and not being organized while doing their job.

  • Facts/proof/evidence

The letter should also contain the context behind the miss-conduct with the relevant facts concerning the matter.

  • A call to Action

A somewhat solution must also be provided to the employee to rectify the miss-conduct. In this case, a solution to organize sloppy work. The company laws and policies must also be considered while writing the letter.

  • Signature

Signatures of both the employee and employers for the acknowledgement of receiving the notice should be on the letter.

Sample Letter

To:

Harrison Ford
Project Manager
Purchasing

From:

Tom Hanks
Head of the Department

Date: 18th May 20XX

Subject: Warning for sloppy and unorganized work

It has come to my attention that your approach towards your work is not serious. Surely you complete the task at hand, but you do it in an unprofessional and unorganized manner and because of this, the provided work is sloppy and messy. Due to this careless attitude, you tend to miss quite a few details.

On April 25th, you provided me with the XYZ file, and the dates mentioned on the file were incorrect, and because of this misconduct, we entered the wrong data in the records.

Also, 2 days ago, on 16th May, when you were called to the purchase department meeting, you refused to come because you were missing your laptop charger and it was not charged at the time.

This kind of misconducting behavior is not acceptable in our company and will not be tolerated.

I am warning you to manage your work in an organized way otherwise I will have to take serious action. You have been working for the company for the past 2 years and we value your efforts, but your behavior is affecting our relations.

In the future, I hope to see you behave and act as a professional. 

Tom Hanks

[Signature]


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Warning Letter to Employee for Harassment

Sample -1

January 02, 20XX
Mr. James Alexie
Cooperative Manager
ABC Company
123 Main St.
Manchester, WA 77899

Dear Mr. Alexie, I am writing this letter as a last warning to you about the allegations that have been imposed upon you by many of the employees of our office and this leaves no room for you now to explain your point of view further at this time falsities have reached to its extreme. You had already been excluded from the office you were working in before coming to my office but knowing all this I appointed you in a very good position here so may it will bring a change in your behavior, but it left no stone unturned.

I have been receiving your insulting behavior with employees for a long time and I had warned you already to behave well but yesterday’s incident put me in shock. When all others had gone to their homes you tried to harass Ms. Elizabeth sexually. Thank God, Mr. George was there at that time and he had forgotten his car keys on his table in the office and came back to take them where he saw that you were harassing Ms. Elizabeth sexually.

He recorded the video of that incident and showed it to me today’s morning and I was in shock after seeing the video and all this has made it very difficult for them to work with you.

As you know that our company is known well for treating its employees very well and we do not want to defame its reputation because of the employees like you. So, you have only these options now left to excuse Ms. Elizabeth or leave the office as soon as possible. To avoid further happenings of this kind in the future I warn you to act upon what has told you.

Regards,

Stalin Halker


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Sample -2

07-01-20XX

Steve Vladimir
Manchester Main College
8990 Main Street
Manchester, Valley Stream 89990

Dear Mr. Vladimir,

I am sending you this letter to make you aware of the situation that happened because of you and made the atmosphere of the institute very stressed and unpleasant. I always considered you a man of good qualities who possesses all the attributes that an ideal man to live with should have but after listening to the incident that took place between you and Ms. Jane have put me into great shock and from the day, I have heard about it I am not focusing on my work properly.

Mr. Vladimir, you are working with us for the last ten years but since last year I had been receiving complaints about your misconduct with your colleagues and students as well. I told you many times by giving hint to you that you should be polite in your behavior with others, but you did not focus on what I said to you.

The incident that took place last week shook me completely. You were also defending yourself at that time that you have done nothing, but security cameras caught all that you had done, and it was very shameful for me by watching all this with my college staff yesterday in the meeting hall.

Ms. Jane is a very prestigious and respectable lady of our college and her respect is the respect of the institute, she herself came to me after this incident. She told me the entire story that how you touched her private parts and tried to rape her. This act of yours has defamed your position in everyone’s eye.  So, this letter is a warning to you that if you do not want to lose your position as cooperating manager, you should have to change your behavior with staff and to apologize to Ms. Jane as well. Otherwise, I am free to exclude you out from your position. Hope you will not do this next time.

Regards,

Norma Alexie


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Sample -3

January 08, 20XX

Partha Mukharjee
Hardware Company
123 Main St.
Brooklyn, WA 23456

Dear Mr. Mukharjee,

I am writing this letter to you based on falsities that have been imposed upon you by many of the employees of the company. As far as I know, you were a faithful employee in the company for the last seven years and the time that you spent with all of us was a good one but due to recent allegations that are against you, have shaken me totally. You have tried to distort the peace of mind of all of us which is very alarming.

The purpose of writing this letter is aware you as Ms. Austen the head of the supervising department have registered a complaint against you that you have tried to harass her.

After this incident, she immediately wants a transfer to another branch of our company in Manchester as she is not feeling comfortable working with our company and she claims that working with you now causes trouble for her and she is not focusing on the work properly. She has warned me to exclude you out from the company. So, this letter is a warning to you that you should change your attitude towards her and other employees as well.

Our company has built a good reputation in Manchester and I don’t want to defame the company’s reputation with this act of yours. I don’t want to hear such happenings in the future from your side.

Regards,

Neil Auston


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Warning Letter for Allegations on Engineer

1-

Re. Warning against the Case of Allegations on Engineers of REDYA Groups

Dear Sir,

I am writing this letter with reference to the contract which was signed between our companies on the GRoW project. The project was meant to make two nuclear buildings for educational purposes in teaching language and Business skills. This project was co-initiated by the investment of engineering from our company and the rest at your company on certain shares and profits.

The features of share and profit were based on the co-production of the building using the material from another renowned company and the module was based on the ideas and maps generated by our engineers. The building was collapsed on which we and our other team members are sad about but it has nothing to do with their negligence, wrong mapping, or poor strategy. It was told to the company that the building was structured on a different map which was modified by some other incompetent and inexperienced persons of engineering. So I want to bring this to your kind attention that the building was not based on the map generated by our staff.

It is seen that the members of your company are trying to put the entire allegation on our engineers which is an attempt to defame the company and leave it notorious. Your members have been found blaming our engineers on different TV channels and magazines which is unacceptable.

We expect an apology letter from you on this and a clarifying statement to the media negating all the previous statements. In other cases, our company shall use legal proceedings against you for this heinous act of defamation under the Defamation Act of USA Law.

Our staff members especially the engineers are very competent, well trained, and exceptionally talented and they have no concern with the material used in this building as the agreement was just to use our engineering services and not the construction tools and supplies. It is also written in the agreement that in case of any alteration in the map, no responsibility would be shared by our company. I hope you will take an action holding the above-cited facts and explanations.

Thank you

Levy Kitten
Dedalus Okay Limited.
27th Street Logo Artem
Detroit, Michigan, USA


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2-

Re. Verbal Warning for Blaming Engineers for Wrong Mapping

Dear Nile,

I am Antonio Rey from the HR Department of SKM Constructions and Shippers. I work as a Senior HR Manager and Clientage Dealings. I am drafting this letter to you with reference to the contract which was clamped between your company i.e. James Huntington Rows and ours i.e. SKM Constructions and Shippers. According to that contract, we acted as half vendors in this contract with your company. According to this agreement, your company was hiring our engineers for the upper part of the building to add four more stories.

The agreement was signed on 31st October 2020 and it was to be executed from 3rd November 2020. The contract was to hire the engineers and to pay for it. We are sorry to hear the loss you had to bear with the fall of one story of the building recently made but it has nothing to do with the engineers but can be related to material and labor. As it is evident from the agreement that your company was not using our construction material but only engineers were sent for this construction map and methodology module purpose. The map which had been supplied by our engineers was modified to a large extent by the other members of your company and the other crew you hired for the material.

Now after the collapse of one story, your company has been threatening our engineers for this mishap and blaming them as responsible for this happening. Your company is asking our engineers to work for them for another month for the recovery of the building as compensation.

This letter aims to warn you to not blame our engineers as the reality is ambiguous, but it is evident that our engineers did not make any mistake in this regard. I hope you understand the real case and will stop putting allegations against our engineers and threatening them otherwise a legal stance shall be taken to cope with the situation.

Thank you

Regards,

Antonio Rey
SKM Construction and Shippers
Pittsburgh, Pennsylvania, USA


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Warning Letter for Failure to Communicate with Customer

Letter 1:

Subject: Warning for failure to communicate with [XYZ]

Dear Johnson,

This letter is being issued to you owing to your unprofessional behavior at the workplace on the 15th of August, 20XX. We had to launch a new company office at [place name] and I provided you a list of our potential customers because top management was willing to invite them to the said event. Among those customers, there was a prominently highlighted name of Mr. Lee, who is one of the big donators of our company.

I had advised you to invite him through email on a priority basis. But it is very sad to say that you did not put an ear to my instruction and as a result, you failed to communicate with Mr. Lee who was likely to announce another big donation for our new company office if he had been invited.

You cannot measure the level of embarrassment I was feeling during the event in front of higher company officials. It happened due to your negligence and you are held responsible for this.

The company has earned its name after a struggle of 10 years and therefore it wants its employees to be professional and responsible in all respects. It is not for the first time when you committed the mistake. You did the same two months ago and at that time, I gave you a verbal warning considering that you will improve yourself after that. But you failed to show any improvement in your behavior which is not acceptable at all.  

Considering this letter as the last warning for your unprofessional behavior, you are advised to show your positive attitude and improve yourself in terms of professionalism. In the future, if you fail to communicate with important customers or fail to provide the required information in time, you will be immediately terminated from the job without wasting any time.

Yours sincerely,
[XYZ]

Letter 2:

Subject: Warning for failure to communicate with [ABC]

Dear Robert,

This letter is being issued to you in response to your sheer negligence at the workplace on the 15th of August, 20XX in which you were failed to communicate with the customer at a specified time and thereby causing harm to our repute. It was reported to us by Mr. Spencer that he came to visit our office to find a solution to a problem he was facing with [state problem]. You attended and advised him to go back home because you were supposed to call and suggest him with a solution to his problem. Four days have been passed and you did not call him till now.

Remember Mr. Robert! You are working here as a customer service agent. Your primary duty is to communicate with customers to solve their problems and you are paid for this particular purpose. Our customers mean a lot to us and we cannot tolerate this kind of unprofessionalism with them by any employee of the company.

Since you are a hardworking person by nature and we did not receive any complaint about you before this. Therefore, considering it as your first mistake, you are being issued with this formal warning letter. Keep in mind at the same time that your further mistake of this kind will be dealt away strictly and it may be in the form of initiation of strict disciplinary action against your act.

I hope you understand the nature of the matter and will make a positive change in your attitude.

Yours sincerely,
[XYZ.]

Warning Letter for Absent without Information

Letter 1:

Subject: Warning for absent without information

Dear Smith,

I, being the manager of the Stars Marketing company, reserve the full right to issue you this warning letter on account of being absent on many occasions without informing me. This change in your behavior has been observed for the last three months which is very strange because every time you availed any leave, you informed the office well before time. However, the office has not been informed even for a single time for the last three months.

Mr. Smith, recall that time when you had signed the contract with us and it was clearly written that you must inform the management well before time in case you avail any leave so that an alternate could be arranged for work. But you did not keep this thing in mind.

You cannot measure the extent of loss the company had to bear owing to your absence without intimation because it was the peak season in terms of marketing activities. During this particular season, every single potential visit of a marketing person carries importance. Since you did not visit the market on a number of occasions, therefore, it proved disastrous for the company and targets have not been achieved for the last three months.

Keeping in view your past performance and services the company is not taking any serious step against you but issuing you this warning letter formally. From now onward, you will have to contact Mr. Jackson in case you want any day off because your leave balance is running short and you have to prove your eligibility first.

Moreover, you are advised to abide by the company rules and follow all the above-mentioned directions. In case of further noncompliance, you will be liable to disciplinary action which might be in the form of suspension or termination of your job.

Yours sincerely,
[XYZ]


File: Word (.docx) 2007+ and iPad
Size 21 Kb

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Letter 2:

Subject: Warning for absent without information

Dear Smith,

This document serves as a warning letter being issued to you because you have been found habitual of being absent from office without prior intimation to the concerned officer. You have been working with us for the last five years and we found you satisfactory in all respects but drastic changes in your attitude are being observed over the period of last three months which is not acceptable in a worthy organization.

As reported by your office manager, you consider it as your full right to avail of four leaves in a single month in addition to two weekly holidays. My dear, in terms of official language this is called unprofessionalism which is not tolerated in any organization. If you remember, it is clearly stated in the employee handbook that no leave without prior intimation will be allowed and if an employee does so, disciplinary action will obviously be taken against such employee.

The company had been lenient with you despite knowing the fact that you had already been given a lot of verbal warnings but you did not put an ear to these warnings. The company had to bear losses every time you were absent without informing because no alternative could be arranged at that time. This time it was decided that you must be dealt with official language because you have left no other option for us.

This is your first warning letter and you know that three warning letters in a row can render an employee terminated from the service. We do not want that time to come but at the same time, we urge you to bring positive changes in your behavior which must be reflected from your attitude henceforth.

Yours sincerely,
[XYZ]


File: Word (.docx) 2007+ and iPad
Size 21 Kb

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Warning Letter for Misuse of Electricity in Office

Letter 1:

Subject: Warning for misuse of electricity in the office

Dear employees,

I am Hood, CEO of the company and I have been forced to issue this warning letter when yesterday, I received the electricity bill which was showing an excessive usage of electricity as compare to previous months which is an unacceptable and unethical thing as well.   

Being a precious resource, electricity must be conserved and its usage must be minimized. Excessive usage of electricity is not only problematic for the environment but also creates financial problems for the company. Everyone in the office is well aware of the fact that a fair electricity policy was introduced last year keeping in view the same problem. It was clearly mentioned that electricity will only be used for work-related tasks and all those tasks mentioned under section [mention number] of company rules. Misusing in any form has been declared as outlawed and could result in strict disciplinary action.

Through this letter, you all are hereby warned that all the company’s belongings including the electricity must be used only when these are needed. It must be mentioned here that the kind of behavior being shown by you all in terms of using electricity is usually considered as misconduct at the workplace and we have no space for such conduct of the employees. Electric appliances including fans, heaters, lights are meant to be used only during working, and during off time, these must be nonfunctional.

So be alert and stop misusing electricity in the office. Moreover, any employee found misusing the electricity or other belongings of the company, severe action will be taken keeping in view the nature of the incident.

Yours sincerely,
[XYZ]


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Letter 2:

Subject: Warning for misuse of electricity in office

Dear Johnson,

I reserve my full rights to issue you this warning letter on account of misusing the electricity during and after working hours. No doubt you are working as an assistant manager in this company and have been allocated a separate office within office premises but the policies regarding usage of electricity and other company belongings have been made for all employees regardless of their posts and these are meant to be followed by all means.

Your manager has following allegations:

  • All employees go outside during off time for taking tea but you make your own using an electric kettle.
  • Since there are central heating and cooling system in the office, you do not follow the rules and use the electric heater in your own room.
  • You get your room locked during off time leaving on electric appliances.

Usage of electricity within certain limits is allowed only during working hours but the way you are using it is totally unacceptable. My dear, your manager has already warned you to refrain from such behavior but it seems that you did not pay much attention. So please consider it as a formal warning letter from my side now. Please take this letter seriously and make sure not to show such mistakes in the future to avoid any inconvenience.

Yours sincerely,
[XYZ]


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Warning Letter to Employee for Stealing Money from Office

Letter 1:

Subject: Warning letter to employee for stealing money from office

Dear Smith,

You are directed to consider this as a warning letter that is being issued because you have been accused and found guilty of stealing money from the office of Ms. Angela, who is working as an assistant manager in this office.

It was recorded in CCTV footage of the 20th of August, 20XX that you entered Angela’s office after working hours. You can also be seen there, carrying the duplicate key in your hand, unlocking her rack and thereby stealing that money which she had forgotten there. Fortunately, it had all been recorded by the camera which made it easy for us to analyze that you had entered her office without her permission and took away all the money. An inquiry committee was formed, and you admitted your mistake stating that you had to buy the medicine for your wife who was admitted to a hospital and you had no money for that.

You are well aware of the company rules that any kind of theft is strictly prohibited as it has also been mentioned in service rules made for the employees. It is considered as a serious offense and an employee accused of it is liable to be terminated straight away. Keeping in view your services for the company and considering the circumstances under which you were forced to involve yourself in this shameful act, Ms. Angela has taken back her complaint but management is still of the view that you must be given this warning letter so that you must refrain from such activities in future.

Therefore, this is your first formal warning letter and you must keep it in your mind that any further mistake of this kind will kick you away from your job and within no time, you will be terminated without any prior notice. So, make sure to stick with company rules.

Yours sincerely,
[XYZ]


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Letter 2:

Subject: Warning for stealing money from office

Dear Johnson,

I, being the CEO of XYZ company have full rights to issue you this warning letter on account of your misconduct which took place in the form of stealing money from Mr. Roberts’s office on the 9th of September, 20XX.

On the above-mentioned date, as it was recorded by CCTV cameras of the office, you were found to enter the Assistant Manager’s office after working hours. It was also seen that you entered having nothing in your hand but when you came out of the room, you had a bundle of currency notes in your hand. This matter came into my notice after Mr. Robert lodged a complaint in my office. After investigation, I came to know that you had been given no authority to enter his office and that you entered there with full intentions of stealing.

This is a highly unethical act and must be rewarded with immediate termination from job but your manager, after conducting a meeting with me, requested me not to terminate you keeping in view your previous performance. Therefore, I decided to issue this warning letter along with order to return all the stolen money within 24 hours. In addition, you will apologize for the aggrieved Mr. Robert verbally as well as in writing. In case of non-compliance with the instructions, you will have to face the court proceedings on account of the misconduct of stealing.

Moreover, you will have to sign a surety bond in which you will assure us to refrain from such unethical activities in the future and reflect yourself positively.

Yours sincerely,

[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Warning Letter for Leaving Work Premises without Permission

Sample 1:

Subject: Warning letter for leaving work premises without permission

Dear Angela, yesterday, we received a complaint against you from your office manager. He informed us that you left the office premises before time despite knowing the fact that doing so, you were leaving a lot of assignments pending.

In response to his complaint, we conducted an inquiry in which it came to our notice that neither your team leader nor your manager had granted you permission to leave the office premises earlier which is an unacceptable thing here. For instance, if you had an emergency, you must have asked either of your supervisors so that an alternative to your work could be arranged.

There were a lot of important tasks which were had to be completed yesterday and on the basis of your reports, the fate of a very important project was to be determined. But, because of your sheer negligence, this has to be done some other time now and the company cannot tolerate any delay in its important tasks.

Since you are not very old to this organization, therefore, I want to bring this thing into your notice that here at XYZ organization, all employees are expected to follow the code and conduct of the company that is truly meant for them.

Just like them, you were also trained before you were inducted as how to be professional within the organization and how to complete different tasks by following standardized procedures. As per existing rules, no employee can leave the office premises but after seeking permission from the supervisor/manager. 

Considering it your first mistake, we are not taking any serious step but issuing you this warning letter. Consider it your first and last warning for your act. Remember, any act of this kind will not be tolerated in the future. If you need any clarification regarding a rule, feel free to contact us at [email].

Yours sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample 2:

Subject: Explanation for leaving work premises without permission

Dear Kerr,

On [date], when you were on your shift and working on a very important project, you failed to submit its final report because you left the office premises almost three hours before the completion of your shift. The most disappointing thing regarding this matter is that you did not ask for permission from any responsible officer.

Furthermore, when you returned to your work, you were failed to provide a suitable answer to your negligence. Your act is highly unprofessional and has no space here at the XYZ organization. We cannot bear such employees.

Your record was reviewed and this thing came into our notice this was not the first time when you left the office premises without prior permission. For the last 12 months, you have been guilty of doing this act at least [X] times, and each time you were warned by your manager verbally but it seems that you did not pay any attention to those warnings and carried on with your unprofessionalism.

Considering the above-mentioned circumstances, you have left for us no option but to issue the warning letter. We hope you will reflect positively after the issuance of this letter. If, however, we do not observe any change in your behavior and you involve yourself in this kind of activity again, you will then be subjected to hard disciplinary action that may result in suspension or even termination of your job.

Waiting for your reply in terms of positive change.

Yours sincerely,
[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Warning Letter for Unauthorized use of Company Vehicle

Sample 1:

Subject: Warning letter for unauthorized use of company vehicle

Dear Johnson, You must consider this document as a warning letter and I am writing you this letter after receiving a complaint against you from your manager.

Yesterday, he brought to my notice that you use the company vehicle for your own purposes, and later, you claim these as the company’s official works. I want to make it very clear the fact that using the company’s vehicle for your own purposes comes under the umbrella of unprofessional attitude and misconduct and this kind of activity is prohibited here.

As far as your position in this company is concerned, this kind of fraudulent activity was not being expected from your side.  

My dear, gaining control over the company’s vehicle without any sanction is just like if you are committing fraud with the company. Before the issuance of this letter, you were warned many times but it seems that you do not take care of any warning and do whatever you want to do.

As a professional worker, you must understand that a company vehicle is meant to be used for official works only. Anyone, who uses it for personal affairs, will be thought of as breaching the company’s policies.

As per company policy regarding misuse of the vehicle, you have made yourself liable to be punished according to existing rules. But, keeping in view your services for the company, I want to give you another chance to rectify yourself. You are hereby warned through this letter to avoid any kind of unprofessional attitude and misconduct in the future. In case of non-compliance, you will be dealt with strictly.

Yours sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample 2:

Subject: Reprimand for using official equipment for personal chores

Dear Robert,

I have never thought of writing you like this but your behavior forced me to issue you this warning letter. You were provided with the vehicle from the company, keeping in view your long distance from the office. You had promised us not to use the vehicle for your personal matters but I regret to say that you have failed to keep your words.

You had to use it in order to travel from your home to the office and vice versa but, this vehicle has been seen several times in the parking area of a famous shopping mall after office hours. Similarly, one of your office colleagues reported to me that you were wandering on roads with your family while driving this vehicle.

My dear, you are making yourself suspicious as far as fair usage of this vehicle is concerned. You must understand the fact that the vehicle is a precious asset of the company and therefore it must be used wisely and for official purposes only. It is being clearly indicated that you have breached the company policy about using official belongings.

It was decided in a meeting that the vehicle facility must be taken back from you. But I want to give you another chance to rectify your mistake. Therefore, I am issuing you this warning letter. You must take this letter seriously and act as per the existing policies of the company.

If you are found violating the rules and regulations further, strict disciplinary action would be taken against you and you might be suspended or terminated even. So please reflect on yourself positively.

Yours Sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Show Cause Letter on Customer Complaint Report

Sample Letter -1

Subject: Explanation on customer complaint report

Dear John,

The purpose of writing you this letter is to inform you that it has come to our notice by one of our potential customers that he has been scammed by you in the amount that actually had to be transferred in his account within a specified time limit. As you are concerned with the accounts section, therefore you were given a cheque number ABC 1Q345 the amount of which had to be transferred in the customer’s account. It was reported to us by Mr. Lee, who is the aggrieved customer in this case. As per the rules and regulations of the company, it takes one day for an amount to be transferred to the customer’s account.

Mr. Lee waited for three days, thinking that there must be a technical problem with the company’s system. Yesterday, he lodged a complaint in the head office that despite passing four days, the said amount has not been transferred in his account. When we investigated the matter, we came to know that no such cheque was sent by you for further processing and verification process whereas you had issued a receipt to the customer.

The situation is indicating that you have been accused of scam with our respected customer. Our customers mean a lot to us and we have a zero-tolerance policy for such scams with them. Considering the severity of the matter, you are being given a time of 24 hours in order to explain your position regarding the fact why has the amount not yet been transferred. Moreover, if you fail to produce sufficient proof in support of your argument or do not submit an answer, it will be confirmed as a scam and you will have to be suspended as per the existing rules of the company.

I hope you will understand the problem and submit your answer within a day.

Sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Show cause on customer complaint report

Hello Robert,

My name is Johnson, working as a director in Stars Constructions, Michigan. I have been given the responsibility to submit the report of inquiry which has been initiated against you after a complaint lodged by Mr. Lee, who is working as a supervisor in the Bonanza garments factory. He was of the point that the material used by you in the construction of a plant in the factory was of poor quality. Moreover, you have been accused of using substandard material in construction, corruption, and some other allegations of the same nature mentioned in his complaint report.

In response to the aggrieved customer, our project manager visited the site and found that most of the concerns raised by the customer were of genuine nature and thereby it was proved that you have used low-quality material in construction work. His findings are being enclosed with this letter.

You have been working with us as a contractor for more than five years. Despite the availability of a lot of contractors, we preferred you to think you as an honest person for this task. You have not only failed to prove your worth but also caused great harm to the company’s repute.

Since I am a competent authority in this case and concerned with checking the efficiency and accountability matters of the company, therefore, before submission of the inquiry report to the higher authorities, I am giving you a time of two days in order to explain and defend your position. If you fail to comply with the instructions, it will be considered that you have nothing to say as your defense. Then disciplinary action will be taken against you in light of the customer’s complaint report.

Sincerely,
[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Warning Letter for not Following Job Description

Sample Letter -1

Subject: Warning letter for not following the job description

Dear Justin,

It is not the first time when I received a complaint about you that you did not follow your job description. Your manager had complained to me a lot of times about your unprofessional behavior before. You know this fact very well that we are a sales company and you are working as a liaison officer here. This is clearly mentioned in your job description that it is your foremost duty to act as a bridge between the company and its potential clients. But last week, when you were directed to send all the clients an email, informing them about new rates of various products owing to several reasons, it was revealed that you were failed to inform them all due to which company had to face losses.

As reflected by you, it has been clearly indicated that you have not only tried to worsen our bonds with our potential clients but also failed to follow your job descriptions which were provided to you at the time of signing the contract with us. In business terms, this is called as sheer negligence and you have been accused of it. No company can bear such kind of behavior from its employees. You are a young, energetic guy then why don’t you show responsibility and attachment to your work?

For the next time, this kind of attitude will not be acceptable at all but for this time, I am issuing you a warning letter considering the fact that you are at the start of your career and can improve yourself. But at the same time, I want to make it clear that further violation of your job description can cause serious problems for you.

Yours sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Noncompliance of following the job description

Dear Kerry,

You are receiving this warning letter because yesterday, higher management was informed about your negligence in terms of not following the job description through a letter by your manager. It was told by him that you do not follow the specific procedures developed in order to completion of each task. You go in your own way rather. Mr. Kerry! putting the company policies aside and developing your own ones is not considered as a good practice at all. Every employee is bound to follow the specific instructions provided by the company.

In order to make us better understand their job duties, we have developed our own procedures for each function which has to be performed within the office. The same has also been provided to each employee in the form of the job description and these are meant to be followed by all means. Your continuous negligence and noncompliance show that you are challenging our superiority by not following your job description which is not acceptable at this level.

You are having a good record with us and have put your efforts in the progress of this company but your approach seems somewhat negative. We advise you to make improvements in yourself and warn you at the same time for showing such negligence.

Yours sincerely,
[XYZ]


Size: 20 KB Word .doc File 2003 & later

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Warning Letter for Tampering Timecard

Sample Letter -1

Subject: Warning letter for tampering timecard

Dear Spencer,

I am feeling great disappointment while writing you this letter that you have been caught red-handed while tampering your timecard. No doubt, we have developed a smart and efficient system in order to trace the frauds in the employees’ timecard. It was also having some drawbacks and you took advantage of these faults and added those hours during which you had not worked at all. Since you are a senior employee of this company, I was not expecting such kind of behavior at least from your side. You should have left an example for your juniors in terms of honesty and hardworking, but you are making them learn the new ways to commit fraud which is very shameful.

Being an employee of this company, you must be loyal to us and refrain yourself from doing any kind of corruption including time theft. We pay you for the time you spend in the office doing your work. Tampering with your timecard means that the money you have earned through this way is not legit.

Considering this as your first-ever mistake, we are not taking serious disciplinary action for your unprofessional act which might be counted as a professional crime. We are issuing you with this warning letter instead. You are suggested to improve yourself and make sure not to involve yourself in such a shameful act again.

Yours sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Warning letter for tampering timecard

Dear Mark,

Yesterday, I received an email from the HR department and felt shocked to know that you have been found to be involved in time theft through the shameful act of tampering in your timecard. It was shocking news for me because you have been with us for the last 15 years and had stood by us through thick and thin but this act of yours is beyond the level of understanding. Anyways, by committing this crime, you have lost your worth in our company and have deteriorated our employer-employee relationship.

This shameful act of yours comes under the heading of crimes in business terms and you have made yourself liable to disciplinary action. But then, considering your previous services for us, we have decided to issue you a warning letter this time. Next time, if you are found in such activities, you will not only be terminated straight away but the money you have earned through tampering will also be recovered.

Hopefully, we shall see a positive change in your behavior from now onward.

Yours sincerely,
[XYZ]


Size: 18 KB Word .doc File 2003 & later

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Warning Letter for Failing to Keep Records

Sample Letter -1

Subject: Warning letter for failing to keep records

Dear Symonds,

Looking at your previous performance, I had never thought of writing you like this since you had been appointed in this company five years back. Yesterday, I had a meeting with your manager. He had a lot of complaints about your working attitude but the most surprising thing for me was that you have failed to keep a good record of important documents and company officers do not find their required files as and when required by them. Your negligence has resulted in, he said, missing deadlines of many important projects owing to which company had to bear a great loss.

Once you were given a top-secret document in order to save it for future use. Very next day, it was lying in a dust bin, found by sweeper early in the morning. I mean, what kind of childish behavior you are showing here at the peak stage of your career? You are an assistant and the primary duty of an assistant is to keep every kind of record and to present it to officers as and when demanded by them. But you, I am sorry to say, have failed to achieve this standard of performance. Despite several verbal warnings from your manager, you have shown no improvement.

Keeping in view your previous performance, we are not taking any strict action instead we are issuing you this warning letter. Remember that this kind of attitude at the workplace will not be tolerated at all and any further negligence in the future will liable you to be dealt with strictly. If you have any hindrance while doing work then, let us know so that it could be removed. Waiting for your positive reply.

Yours Sincerely,
[X.Y.Z.]


Size: 21 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Warning letter for failing to keep records

Dear Franklin,

This warning letter is being written to you to bring into your attention that there are discrepancies found in your work as has been reported to me by your manager in his last meeting with me. The striking abnormality was that as an assistant, you have been completely failed to perform your duty perfectly. He told me that you are not keeping and maintaining an excellent record of important documents of the company which is considered to be your primary duty.

On a daily basis, our company has to do a lot of transactions and it is essential to keep their record as well. It could otherwise cause a heavy loss to the company. You have also been found to submit the assigned tasks after the deadlines which reflect in you an absolutely non-professional behavior which is not acceptable in this company.  

You must consider this letter as the final warning letter which does mean that after this, any further violation will force us to take severe disciplinary actions against you and you may lose your job depending upon the matter. We hope for a positive change in your attitude.

Yours sincerely,
[X.Y.Z.]


Size: 22 KB Word .doc File 2003 & later

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Warning Letter to Employees for Leaking Salary Details

Sample Letter -1

Subject: Warning letter to employees for leaking salary details

Dear Henry,

Through one of our reliable sources, disturbing news has been brought to our attention about you. Accordingly, you have been found to leak confidential information of the company to Mr. James, who is an employee of XYZ company, and this is of such nature that it can work against the wellbeing of the company.

As reported by our resource, you have been alleged to provide the following information to a third party;

  • Leaking your salary information to employees of XYZ Company.
  • Business strategies and plans for XYZ projects.

We were not expecting such kind of irresponsible behavior from you at least. You know this thing very well that Mr. James works in the XYZ Company which is producing the same entities as us. Looking from this angle, they are our competitors in one way because their industry is the same as us.

Since the day first you joined us, you were entered into a contract with us according to which you must abide by all laws and policies of the company and bound not to disclose secrete information of the company which may work against its interests. Disclosure of information regarding the company is a clear violation of the company’s nondisclosure act and under clause no. 18 of this act, such matters will be dealt with strictly as per the existing laws of the company.

A meeting regarding this matter was held in presence of your manager and other officials of the company on 15th of August, 20XX in which it was decided that a warning letter was to be issued to you and it was also decided that any further violation of such kind may prove disastrous, leading to suspension, demotion or even termination from the job. So we hope you will improve yourself and keep all the company’s information as secrete.

Yours sincerely,
[XYZ]


Size: 23 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Warning letter to employees for leaking salary details

Dear Johnson,

We were informed by one of your colleagues that you are involved in leaking your salary details to the employees of XYZ Company. It is not the first time you showed this kind of carelessness. You have also been warned by your supervisor but you did not take it seriously, as reported by him.

Mr. Johnson, you are a worthy employee of the company and we value you because of your work but disclosure or leaking of such secrete information regarding the company will not be tolerated in any situation. When you signed the contract with us, you were instructed to keep all the company’s information secrete including your salary details but it seems that you have failed to do so. By showing such carelessness, you have made yourself liable for disciplinary action for not keeping your salary details secrete.

Keeping in view your previous performance, Instead of initiating a serious disciplinary action, we are issuing you with this warning letter only. We hope you will surely refrain from such an attitude in the future. Further breaching of the company’s nondisclosure act will lead to severe disciplinary action. We await a positive change in you.

Yours sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Warning Letter to Employee for Not Wearing Helmet

When an employee is found without a helmet in the work environment, provided that the helmet is an essential part of his safety uniform, then a warning letter against his misconduct must be generated. It may be evident that the employee had done the violation unintentionally, but a warning letter like this must justify his fault. This letter will further clarify the occurrence of his conduct. And when the employee failed to observe the necessary requirements of his uniform: like a helmet.

The letter must ensure that the employee is well communicated with the consequences of not wearing the uniform helmet at the time of work. It may impose that continuous violation may risk the environment of the organization and other staff members, keeping in mind the quality of output they produce to fulfill the needs of their customers.

Letter 1:

Dear Employee [Name],

This letter is intended to inform you about your irresponsibility in not following the official rules set forth by the organization. You were found without your helmet in the working hours on several occasions, as described by your supervisor.

The nature of our work demands safety and protection at any cost, and it is the prime responsibility of every employee to wear safety equipment like a helmet at the time of work. This can ensure the safest working routine. It will also satisfy our customers that the products are made in a protective environment, with our employees acknowledging their safety precautions.

Therefore, we have decided to generate a warning letter against your misconduct. You will be monitored in the coming days and we will strictly check your formal safety equipment. Be noted that we may not refrain from forming a disciplinary action against you. It can proceed further for salary reduction from your monthly pay. We hope to see a positive attitude in the coming days from your side.

Yours Sincerely,
[Your Name]


Size: 21 KB Word .doc File 2003 & later

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Letter 2:

Dear Employee [Name],

With due respect, it is stated that you were found without your safety helmet in the working hours of your shift. Wearing your safety equipment is an essential part of your attire decorum and failing to do so may result in serious consequences.

The company has provided a set of Rules and Regulations to follow for every employee. These rules are described in the Terms and Conditions section handed over to the worker at the time of his appointment. It clearly states on page # [Mention page] that an employee must always wear his safety helmet in the working hours and should not take it off until the intended work is completed.

We believe you are a hard-working and devoted employee to this company. That is why the HR department has refrained from generating a disciplinary action against you. Therefore, you are requested to observe your safety essentials, including the helmet which must be a part of your uniform. This can ensure the nature of your work domain which requires needs safety and protection.

Yours Sincerely,
[Your Name]


Size: 20 KB Word .doc File 2003 & later

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