Letter of Request for Tools and Equipment

Letter 1:

Subject: Letter of request for tools and equipment

Respected Sir,

My name is Anderson, working as Assistant Manager in your company for the last ten years and I am writing you this letter as a request on behalf of all current office staff. I want to bring into your kind notice that we had to shift our company office to a new place as per your instructions. During this shifting process, we have lost a lot of our office equipment and some of the office equipment have also been impaired during this process.

Moreover, we need to buy a dozen new computers because of the hiring of new staff. We are facing difficulty while doing official work because the newly appointed staff has been adjusted with seniors for the sharing of various equipment including computers. Additionally, for training purposes of the newly appointed staff, a soft board along with multimedia is also needed. All these things are required within a minimum possible time to ensure the smooth functioning of the office and to maintain a healthy working environment.

So, to eliminate the element of difficulty and to ensure a hassle-free working environment of the office, please give due consideration to my request and entertain it as early as possible. A complete list of all those office equipment and tools that are required right now is also been attached to this letter. If this equipment is not provided to us, it will become really hard to work on a daily basis. I hope you will understand the situation and accept my request. Thanking you in anticipation.

Yours truly,
[XYZ]


Size: 19 KB Word .doc File 2003 & later

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Letter 2:

Subject: Letter of request for tools and equipment

Respected Sir,

I am Jackson, manager of our newly opened branch at [location]. I am writing you this letter to forward a formal request for the provision of some of the tools and equipment that we need as early as possible. I am highly thankful to you for providing us all the required equipment that we need to start our operations after three days from today. However, we need a number of other tools and equipment including revolving chairs, a few computers, some additional stationery items, a photocopier machine, a printer, and a few units of the split air conditioner.

Although I know very well that our required equipment can be provided to us within a week but you know that our company has its own worth in the market and we want to put the best impression on our customers from the first day of opening.

I am attaching with this letter a list which is indicating the exact number of all the required tools and equipment. So, to facilitate us, please entertain my request as early as possible and provide us with all the required things before opening so as to ensure the smooth functioning of our newly opened company branch right from the first day. I am thanking you in anticipation for this act of kindness.

Yours truly,

[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Request Letter for Photocopier Machine

Letter 1:

Subject: Request for photocopier machine

Respected sir,

I hope you will be fine and doing well these days. Through this letter, I am requesting you to provide a photocopier machine for the office. You know this fact very well that our business demands frequent communication with our clients which usually takes place through written letters on company letterhead. For record maintenance purposes, these letters need to be photocopied.

Photocopier machine has become an essential part of every office. This is required to get all the important work photocopied so as to be attached in the file for maintaining a good record. I am noticing these days that the absence of this machine in our office is creating hurdles in the smooth functioning of employees’ work.

No doubt, there is a market opposite to the office but most of the employees have to go there in order to get their work and important letters photocopied. At certain times, we need to submit the work within a specified deadline but due to a long queue in the photocopy shop, it takes too long. This practice is not suitable for two reasons: First, it irritates the employees when they have to visit the market again and again, and secondly, the company has to pay a huge amount in lieu of photocopy expenses.

The provision of a photocopier machine is not only helpful for maintaining a healthy working environment in the office but also it ensures a hassle free and productive work. It will save money as well as time. So, keeping in view all the above-mentioned circumstances, I hope you will give due consideration to my request and provide the required machine to the office as soon as possible. Thanking you in anticipation.

Yours affectionately,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Letter 2:

Subject: Urgent request of photocopier machine

Respected sir,

I am writing you this letter as a request to provide a photocopier machine to the office. I usually send emails to all the clients but sometimes, it happens when I have to use the company letter pad for communication purposes and the written communication needs to be photocopied. As we don’t have this machine in our office so, I have to send somebody to the market in order to get the required documents photocopied. What I think is that this practice seems harmful for the smooth functioning of the office because sometimes, it takes too long to get the required documents copied during the rush hours.

In addition, you know this thing very well that owing to the nature of our work we rely heavily on written communication through company letter pads. To avoid inconvenience, I always get all the documents photocopied from the market. As the volume of our work has increased manifolds for the last six months, therefore, we have started relying heavily on the photocopier machine. So, it has become a dire need to purchase one for the office to maintain a productive and hassle-free work.

I request you once again to entertain my request and provide us with a photocopier machine so that we would easily get our work photocopied without wasting a lot of time and money. In this way, we would also be able to provide our best services to the company. I say you thank in anticipation.

Yours affectionately,
[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Letter to Close Business Bank Account

Letter 1:

Subject: Close a business bank account [X]

Dear Manager,

I am John Smith and I am writing to you on behalf of my company [NAME]. Please consider this document as a request letter to close our business account which is registered with your bank. This was a great honor for us that we were running our all business affairs through your bank of great esteem. There is no exaggeration in saying that you had provided us with all the facilities so as to run our business affairs smoothly. Last month, it was decided by our management to move the company head office at [place] because most of our potential clients are inhabitants of that particular area. Also, our production units are located there.

By the end of next month, we will have closed this company office and most of our departments have already moved to the new location.

This was our business account and detailed particulars of it are being attached to this letter. We are also sending you unused checkbooks along with an account closure form duly signed by our CEO, in a closed envelope separately. Moreover, all the remaining balance has been withdrawn by the concerned officer.

To fulfill our request, if you need any further proceedings or queries, let us know as soon as possible so that all the formalities would be accomplished within due course of time. Thanking you in anticipation.

Yours truly,
[XYZ]

Template

Letter 2:

Subject: Close a business bank account [X]

Dear Manager,

My name is Johnson and I had been running my business affairs through your bank for the last ten years. I want to lodge my formal request to close my bank account, the details of which have been enclosed with this letter. I was forced to take this step because your newly appointed staff is lagging far behind in terms of professionalism and therefore, I am disappointed by your services.

I want to mention here that I did not take the decision at the spot as I had lodged many complaints about the issue before writing this letter. Unfortunately, no proper response was taken from your side and my issue remained unresolved. Owing to this situation, I became embarrassed and then I decided to dissociate myself from your banking services.

I have opened a new business account in [XYZ] bank. Details of this account are also being enclosed with this letter. As I have [amount in dollars] as a balance in my account, you are requested either to transfer it to my newly mentioned bank account or issue me a demand draft for the remaining balance. I will return you back my ATM and unused checkbooks within a few days. I expect that my request will be processed fast.

For any further processing, kindly let me know as soon as possible and for this purpose, you may call me at my personal number which is mentioned in your records. Thanking you in anticipation.

Yours sincerely,
[XYZ]

Request Letter to use Company Vehicle for Personal Work

Sample 1:

Subject: Request letter to use a company vehicle for personal work

Dear Sir,

I am Johnson, working as an assistant manager in your organization. I am writing you this letter to ask for your permission to take a company vehicle for my personal use.

I have never asked you for such a favor before but now, as you know that my home is located in a distant place because I have shifted with my family in a town where there is no easy access to markets. I have to use vehicles on rent, but the service rendered in this way is costly and the allowance which I get in lieu of conveyance is not sufficient enough to meet with such kind of expenses.  

I have been working with you for the last ten years and I had never given you a chance to complain for any reason. I assure you that if you grant me permission for the requested purpose, I will take great care of it and, in case, any damage happens to the vehicle, I will bear all the expanses of its repair from my pocket.

Since I know that this vehicle is meant only for official usage and I am gaining permission for my personal use, I will pay standard mileage charges to the company by deducting mileage traveled by vehicle for my personal use from mileage of business tours and then multiplying the figure by the standard mileage rate.

Keeping in view the above-mentioned circumstances, please entertain my request and grant me permission to use the company vehicle for the above-mentioned purpose. I shall be very thankful to you.

Yours Sincerely,

[XYZ]


Size: 20 KB Word .doc File 2003 & later

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Sample 2:

Subject: Utilizing company vehicle for personal work

Dear Sir,

I, Robert, working as a manager in your organization, ask for your permission to use the company vehicle for personal uses through this letter.

I know this thing very well and I am well aware of this fact that company vehicle is meant for the accomplishment of official tasks only and I would never have asked you for such favor but I have sent my personal vehicle to the workshop for maintenance purposes. They told me that it will take a week to get the vehicle in the right form. Respected Sir, this is a very long period for a person like me, who performs most of his tasks on his personal vehicle. So, this is the main reason behind my request.

Since I am working here for the last ten years and throughout this period, I had never given you any chance of complaint. My colleagues and subordinates here in this office are well aware of my loyalty to this company and they can verify it too if you ask them. Considering this thing, you can have trust in me.

Keeping in view all the above-mentioned circumstances I request you to grant me permission for the above-mentioned purpose. I am waiting for your positive reply.

Yours sincerely,

[XYZ]


Size: 19 KB Word .doc File 2003 & later

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Request Email for Approval of Travel Expenses

An email for the approval of travel expenses is written by an employee of the company to request some basic facilities from his supervisors, such as a business trip and traveling expenses. This email is written to the company so they can support a basic trip for the employee, regardless of its nature, either personal or business.

The employee simply needs to mention the details of the upcoming trip, along with the expenses that need to be incorporated by the company. Explain the reason behind the question of what and why the company should support the cause of this trip.

Letter 1:

Respected Sir,

I am writing this letter to put a formal request on my behalf, so you can approve my travel expenses for the business trip regarding my recent project with IT Corporation Company.

I was assigned with this project under the name of XYZ on Date: 28th April, 20XX, and upon its final stages, I had to visit the headquarters of this company in New York to submit my final draft. As you know that the travel expenses are relatively high and not on my budget. It is a 7-day trip in which I will visit the headquarters and different IT-associated branches of the company.

Since it is a business trip, I would like to request the approval of my travel expenses. The expense involves return air tickets, hotel stays, brunch and dinner expenses, and travel allowances. The rest expenses would be included in my pocket. As per the medical tariffs, I will be using the company’s medical insurance policy. I will make sure to return as soon as the work finishes and proceed with my work without any delay.

I will be waiting for your final approval letter so I can start my preparations for the trip. Looking forward to hearing from you soon.

Thank you.

Yours Sincerely.

Size: 19 KB Word .doc File 2003 & later

Letter 2:

 Respected Sir,

This letter is intended to request you for the travel expenses of my recent upcoming trip to Turkey on 5th September, 20XX.

I am taking this trip for both personal and business reasons so I can attend the workshop on recent trends in IT Firms. This will be beneficial for elevating both my personal and technical skills. You are well aware of my devotion to this company and the hard work I put into my projects to move this company ahead of technology. I have been serving here for 9 years now and I know that you will not disappoint me by disapproving of my request.

Therefore, I request you approve my travel expenses for this trip which include international return air tickets, domestic air tickets, and local traveling expenses. I have attached all the basic routes of local traveling in the country, which cover the ferry, taxi, and minibus expenses.

I will be looking forward to your positive response. Kindly grant this request as soon as possible, so I can prepare for the trip.

Thank you in advance.

Yours Sincerely.

Size: 13 KB Word .doc File 2003 & later

Payment Clearance Letter

A payment clearance letter can be written in two possible ways. The first one can be written when an employee requests his supervisors to grant him a payment clearance letter, in which his dues are cleared according to his working hours. In order to do so, he must first write a resignation letter justifying his departure. So, in the transition period, he can easily work on his clearance procedures.

Another payment clearance letter is written in response to the previous one. The supervisors write this letter to respond to the request of the former employee, stating that his previous dues are cleared, and his resignation is approved. He can without pressure, leave the company by returning the possible office equipment and completing the unfinished procedures.

Letter 1:

Dear Supervisor,

I am writing this letter as a formal request for payment clearance of my dues as I am resigning from my post as an [employee’s designation] on date: [resignation date]. For evidence purposes, I have attached a copy of my resignation letter which justifies the due date and reasons for my departure.

For me to continue my new job, the authorities require a clearance letter so any chance of misconception can be eliminated. The letter must contain the evidence that my dues for this month on which I have served, are cleared. They need proof of bank transactions on which the amount is transferred.

I am working on the rest of my clearance procedures and filling the forms so they can be attested on time. I have cleared my work documents and now I am waiting for my dues to get cleared. I will be highly grateful if you will grant my request on an urgent basis, as my resignation date is approaching in a few days.

Thank you for the cooperation.

Sincerely.


Size: 18 KB Word .doc File 2003 & later

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Letter 2:

To whom it may concern,

This letter is intended to inform you about the clearance update of Mr. [Employee Name] regarding his resignation from this company [Company name] on date: [Resignation date]. 

The tenure of our former employee in this company served a great pleasure to our team members. He has been working with proficiency and decency in all these years. However, upon his request for the payment clearance letter, the Human Resource Department is in process with all the clearance procedures.

The payment dues of Mr. [Name] are cleared for the days he has served before resigning. He was paid [payment amount] per month as a [employee designation] from our company. As per his departure, he is paid according to the number of days served before the resignation date. We have provided the payment through bank transaction in the account number [employee account number] of bank [bank name].

We hereby wish all the best to our former employee for his new journey ahead. Please be waited for the rest of the procedures regarding the clearance forms and keep in touch with the HR team. For any query, feel free to contact me at [contact information].

Yours Sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Letter to Supplier Requesting Invoice

A letter for requesting an invoice is written to the supplier company in which the buyer asks for the invoice of their recent purchase. He may clarify the order details along with the company’s expectations to send the invoice timely. A simple invoice must contain the identification number, company’s name and address, the services provided, and the list of items purchased.

Requesting for an invoice can be a highly fruitful step towards maintaining the record of previous and future sales. You simply need to check the relevant date of order and the amount of money paid for the items. This way, both the business vendors and the clients would be satisfied and updated with their purchases.

Letter 1:

Dear Sir,

I am writing this letter with reference to our recent purchase of order number X-45 on 11th March, 20XX. Our management team has not yet received the invoice for this order and we request you to send it on an urgent basis.

Our company had purchased several items for our new project and to close our accounts procedures, we need the invoice to clarify our dues with your company. Although we expected to receive the invoice along with the items on the delivery date, there must be an unintentional delay at your end.

Therefore, we request you to send us the invoice with all the purchased items, their calculated bill, and the services we received from you. This way, we can verify our accounts procedure and speed up the payment transfer to your company. Do not forget to counter check the list of items you sent along with the billing amount.

We will be waiting for the invoice. Thank you in advance.

Yours Sincerely,
[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Letter 2:

Dear Sir,

It is requested that our company needs the invoice for our purchase on 21st June, 20XX, with reference to the order number: 7DF47.

We were expecting a detailed invoice for our products and services with the attached receipt of the calculated bill. But your company sent the invoice neither from the email nor with the delivered products. We understand that this mistake is entirely genuine, and your billing staff may have forgotten to send the invoice, but in either case, we need the receipt and invoice for further payment procedures. Our management staff needs to close the accounts procedures for this order, so a new one can be made with your company.

Hence, we request you to send us the detailed invoice of the delivered products and wait for us to send you the payment via transaction. Thank you for your understanding and cooperation. We wish to see happy business days ahead.

Yours Sincerely,
[XYZ]


Size: 19 KB Word .doc File 2003 & later

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Request Letter for Revised Invoice

A request letter for the revised invoice is written by the buyer of the items to inform the seller about the identified errors that were spotted in the invoice. That way you can possibly ask the seller party for a revised invoice by writing formally about the dispute. The letter will simply provide the referred invoice number and the identified error to be corrected.

These billing errors are usually unintentional and contain manual errors. They are rare cases and can be resolved by writing a formal letter so your business relationship with the other party is not affected.

Letter 1:

Dear Sir/Ma’am,

This letter is intended to inform you about the recent invoice for our purchases from your company. The invoice was incorrect, and it had several errors which are mentioned below. Kindly certify those errors at your end and send the updated invoice on an urgent basis.

Invoice number: 000723, with the date of purchase: 02 March, 20XX, and purchase number: 3678.

Upon counter-checking the list of products, our purchase contained items including XYZ. We have received the same products at our warehouse, but the generated invoice is missing some items. For example, the purchase of 1 ton of sand was not mentioned in the invoice.

Therefore, we request you to go through our invoice again and counter-check the items which we purchased from your company. Although we understand that this error is manual and genuine, we still expect your team to be careful with the products next time.

We will be waiting for the revised invoice with rectified errors so the payment procedures can be continued. Thank you for your cooperation.

Yours Sincerely,
[XYZ]

Size: 17 KB Word .doc File 2003 & later

Letter 2:

Dear Sir/Ma’am,

I am writing this letter with discontent towards the wrong invoices for our purchase with your company on 2nd March, 20XX. Below are the listed problems that our managing team figured, and we hope for you to take appropriate actions in resolving them.

  • Invoice number: 0063, with the date of purchase: 02 March, 20XX, and purchase number: 1298.

    Error: We ordered 1000 kg of wheat and received the same amount in our factory, but the invoice contains the amount of 1100 kg with the respective purchase bill.
  • Invoice number: 0048, with the date of purchase: 02 March, 20XX, and purchase number: 1299.

    Error: The total billing amount is $XYZ /- but upon the settled payment, you agreed to give a 12% discount on the total purchase of these items. This agreement was also mentioned in the initial contract on date 15th February, 20XX.

We believe that these errors are genuine as your team punched the wrong items and amount for the calculation of the bill. They were utterly unintentional and hence we do not want this mistake to stand between our business relationship. Although we do expect your team to be vigilant with invoices again, so the payment procedure can be continued without any delay.

We look forward to hearing from you soon. Thank you in advance.

Sincerely,
[XYZ]

Size: 17 KB Word .doc File 2003 & later

Request Letter for Approval of Travel Expenses

Sample Letter -1

Subject: Approval of payment of travel expenses

Dear Sir, I am Anderson, working as an Assistant Manager in your company for the last five years. I am writing you this letter in order to bring to your attention a trip on behalf of the company as its representative. Since it was a paid tour, I am therefore seeking approval for its expenses incurred throughout the course of traveling.

As per company rules, after the completion of five years of service, I was sent to Europe for getting management training in [XYZ] institute. In compliance with your order, I made a visit to Europe for the said purpose in the above-mentioned institute. I had to make a visit by air and then through the metro train to travel intracity.  

With this letter, I am enclosing scanned images of all the relevant documents including travel tickets and hotel receipts which are indicating my travel expenses for air and metro bus.

Therefore, as per existing policies regarding approval of travel expenses and after fulfilling all the concerned formalities, I hereby forward my formal request to you to recommend my application for approval of travel expenses to the head office.

It will be a great virtue from your side if all the expenses would be adjusted with the next month’s salary.

Thanking you in anticipation.

Yours truly,
[XYZ]


Size: 22 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Requesting approval of travel expenses

Dear Sir,

I hope you will be doing well. I would like to thank you for selecting me as your company’s representative and thereby giving me a unique opportunity to attend the seminar and international conference arranged by the Michigan Institute of Management Sciences. I traveled along with two other officials of the company for the same purpose.

I want to mention here that all the expenses incurred throughout the course of traveling including air tickets, metro bus tickets, hotel reservations, etc. were spent by me.

Saying you thanks I want to inform you that it was a paid tour because I represented my company as its official. Then, you had promised me that all the expenses incurred during traveling would be reimbursed once I come back and join the office.

It has been a week since I joined my office but sorry to say, the company has taken no step to approve and reimburse my travel expenses. Therefore, it is my humble request to you that please recommend my application for approval of my travel expenses and at the same time, you are also requested to direct the finance department so that they would take necessary steps in this regard.

As proof, I have attached copies of air tickets, receipts of metro bus fare, and hotel reservation charges along with this letter to fulfill all formalities.

Waiting for a positive response from your side, I hope you will consider my request. And approve my expenses within the minimum possible time. Thanking you in anticipation.

Yours affectionately,
[XYZ]


Size: 23 KB Word .doc File 2003 & later

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Letter to Request Arrears

Sample Letter -1

Subject: Requesting arrears for [TEXT]

Dear Sir, my name is Johnson and I am working as an Assistant Director in the HR department under your kind supervision for the last five years. As per our company’s policy, after completion of five years of service, I was promoted to the rank of Deputy Director, HR. with effect from 1st of March, 20XX.

As an Assistant Director, I was being paid an amount of USD 1500 in lieu of monthly payments. My problem is that, despite being promoted to a high rank, I am getting the same amount of salary as stated above. It means that I have not been paid any increment of a higher scale since the date of the promotion. Moreover, five months have passed and due to the non-upgradation of my salary, the amount so accumulated has also become an arrear which must be paid to me with the next month’s salary.

I want to mention here that before writing and requesting you for arrears, I wrote several emails to the accounts department but they did not pay any attention to my request and they caused that much delay. Therefore, I request you to direct the accounts department to take the necessary steps in order for the timely payment of my salary and promotion increment arrears with the next month’s salary. I shall be very thankful to you for this act of kindness.

Yours affectionately,
[XYZ]


Size: 20 KB

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Sample Letter -2

Subject: Letter to request arrears

Dear Johnson,

I am Robert Lee, owner of the flat where you are residing right now. I am writing you this letter in order to remind you that there is some amount that is yet to be paid by you in lieu of arrears.

Dear Johnson, you are hereby notified that we entered into an agreement on the 1st of January, 20XX. Now, as my record is showing and as per the condition of our agreement, the total amount shown as arrears is summing up to USD 1500. This had to be paid on [date] but owing to the economic crises you faced in recent months, I did not demand that amount.

Now, as you told me that you have managed to come out of a hard time, I have full right to ask for arrears. Therefore, it is my request to you that the arrear amount must be paid within 15 days of you receiving this letter.

Moreover, I would like to inform you that in case of non-compliance, if you still do not pay the arrear amount to me, I will be forced to take legal action against you in that situation. Thanking you in anticipation for your kind cooperation.

Yours sincerely,
[XYZ]


Size: 19 KB

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Request Letter to Change Invoice with Revised Rates

Sample Letter -1

Subject: Request letter to change invoice with revised rates

Dear Johnson,

I am Brett Lee, a regular customer of your company. I am writing you this letter to draw your attention to an error in the invoice regarding product rates. Owing to this, I want you to change this invoice of mine with a new one based on revised rates. Every month, I do hopping from your company and I had never faced such a condition before. But this time the invoice that has been generated on the 12th of August 20XX has been found to contain definite errors regarding product rates that have been revised.  

On the 12th of August, I purchased a set of 4 chairs from your company outlet located at [name of place]. The price of each piece was USD 90, and I was charged at the same rate for that purchase. On reaching my office, I checked from your company’s website and found that there has been a significant reduction in the prices of your company’s products and that particular piece of the chair was showing the price as USD 81 while you had sold me 4 pieces of the same chair on old rates. That’s why I request you to change my invoice with a new one having revised and discounted rates.

I understand this misinformation may have been caused due to human error. For further details and verification, you can also check your own billing records of the said date.

I hope you will entertain my request as soon as possible thereby allowing me to avail of an exciting discount of USD 36 according to revised rates. I am waiting for your positive response and thank you in anticipation.

Yours sincerely,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample Letter -2

Subject: Request letter to change invoice with revised rates

Dear Robert,

I am writing you this letter to inform you about a mistake in your invoice regarding revised and discounted rates. Due to this reason, I want my invoice to be replaced by another one with revised product rates. I have been a regular customer of your company and referring others to you which shows my level of sincerity with you. I am expecting the same from your side as well. I believe that this invoice may have been issued to me by mistake.  

On the 12th of August 20XX, I purchased 8 cushions for my office. The price of all pieces was USD 600 which means that each cushion was pricing about USD 75. Later, one of my friends told me that company has revised the rates of cushions with a significant decrease in prices. According to him, the same cushion should have been sold for USD 50. When I checked from your website, I came to know that the revised rate for this product was the same as told by my friend and it meant that I had been charged USD 200 more.

Keeping in view my request and considering the mistake from your side, I request you to generate a new invoice for me with revised rates so that I would be able to enjoy a discount of USD 200 which is a handsome amount for a mediocre like me. Thanking you in anticipation.

Yours truly,
[XYZ]


Size: 20 KB Word .doc File 2003 & later

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Letter Asking for Advance Salary for Family Needs

Sample -1

Subject: Letter asking for advance salary for family needs

Dear Sir,

I am John Parker and I am working as an administrative assistant, procurement unit in your company. My sole purpose in writing this letter is to get some favor in order to fulfill some of my family needs and for this purpose, I ask for two months advance salary. I have an idea that it may not be feasible for you to know me personally that I have been hardworking, sincere, and punctual since the first day I joined this company and I can be given this favor on the basis of my past record.

My father runs a middle-sized business. In the past two months, he had to face a huge loss due to the ban on export across the world. Although we had got our commodities insured but still, we had to take a huge amount of loan from the bank in order to settle everything down. Owing to this condition, we had to face a great financial crisis. Now the current situation is such that utility bills are pending since the last two months; children’s school’s expenses are yet to be deposited because I don’t have a sufficient amount to cope with the stress which has been imposed.

I do not ask for such favors usually but this time the situation is entirely different. This is a question of my family’s survival. So, owing to the severity of the matter and keeping in view my track record, please grant me an advance salary of two months. Surely after this favor, I will be more vigilant, zealous, and loyal towards my work and ultimate company goals.

Further, I shall return the loaned amount in installments and you can deduct a fixed amount from my salary until the loan is cleared.

Yours truly,
[XYZ]


Size: 21 KB Word .doc File 2003 & later

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Sample -2

Subject: Letter asking for advance salary for family needs

Dear Sir,

I, John Smith, working as a senior accountant in your company, am forwarding a formal request to you through this letter and asking for company favor to give me an advance salary of just one month owing to the financial crisis I am facing right now in my personal life. No doubt, I am well aware of the company’s policies regarding the employees’ salary and in the best knowledge of this fact that employees will be entitled to be paid the salary of only that month during which they worked. But at the same time, I believe that exception could be granted in my case.

Sir, since last two months, I have not been able to pay my house rent and school fee of my kids.

My father has retired from a bank service two months back. Since his bank had been privatized, therefore he had been paid nothing in lieu of pension, emoluments, EOBI fund, etc. except his last month’s salary. Due to this reason, the entire responsibility of my house has been put to my shoulders right now and I am short of cash this month.

I would never have asked you for such favor but to pay house rent, deposit my school going kids’ fee, and to buy the medicine for my mother, I don’t have enough to fulfill all these needs. Therefore, I am asking you for such a favor.

I am, therefore, requesting you to consider my current situation and would really appreciate you if you grant me a one-month advance salary with this month. I will clear this advance amount in three equal installments. Thanking you in anticipation.

Yours truly,
John Smith


Size: 22 KB Word .doc File 2003 & later

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Letter to Employer for Pay Review

Despite performing your best, sometimes you will not be given a pay increment by your employer, but you will have to ask for it yourself. A smart employee knows it’s worth and reckons he/she has been a dedicated worker who’ve always prioritized company’s best interests wanting it to grow. He also realizes that it’s been long, and he wants an upgrade now, but the boss is not talking about it.

This is a perfect time you, as a loyal and old employee, can request for a salary review to your employer. However, asking for a pay review is like gambling. You may either win it or lose it, there is nothing in between both.

Before you plunge in to speak for your right, there are a few things you must know.

  • Make sure you have a solid portfolio to showcase as proof that you have been working hard.
  • How the company grew up because of your efforts or if you increased the number of clients will also be evident enough to tell your boss.
  • You have a good reputation in the organization as a team player and known for your good manners.

While you write the letter, do not let your emotions or personal biases overwhelm the tone. Make it on point displaying the best of your professional demeanor.

The writing tone should not be of begging style nor we advise you to be overconfident sounding like you know better. Keep it simple, factual, and convincing.

You should know that even if you think you have the most persuasive portfolio, it is, however, within your employer’s power to reject it. So, you may prepare yourself for all kinds of reactions.

Below is a sample of a letter to the employer asking for a pay review. You may change the details as per your need.

Sample Letter

Arthur McDonald,
Director HR,
XYZ Corporations,
[Write address of your company here]

Subject: Please review my salary

Dear Arthur,

Before I begin to write the motive to draft this letter, I would like to introduce myself to you. I, Tony Grey, am a senior Project Head of XYZ Corporations since May 20XX. I work for the Sales and Marketing department and I am proud to tell you that I have been a pivotal part of the major projects of this company.

I have led a number of projects since my recruitment turning all of the clients into our regular buyers. I have been a dedicated and hardworking employee for this company with the only intention for it to grow and fly high.

Owing to my devotion and services, I believe I deserve a pay review. I request you to kindly review my current pay, which is $[X] annually, and increase so it matches my experience, hard work, and dedication for the company.

I am willing to work with you on this subject to bring out the best for both me and the company. Thank you for listening to me.

Sincerely,

Tony Grey,
Senior Project Head,
Sales and Marketing Department


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Letter to Request a Minor Change in Rental Contract

A contract is a type of bond between the two parties. It is followed by proper policies which should be filled and signed by the applicant. The purpose is to create an appropriate agreement which should be acted upon accordingly. Contracts are of various types like an express contract, implied contracts, bilateral and unilateral etc. A rental contract is between the tenant and the landlord. The tenant has to follow the rules of the undersigned contract by him. Sometimes, such situation occurs that one needs to end the contract before time. On the other hand, sometimes we need some minor changes in the contract. The examples include any minor reconstruction or amendment in the due date of rental payment. For this purpose, we have to formally contact the landlord to do the request for amendments. If the relationship between landlord and tenant is friendly, all issues are resolved with ease. Mutual understanding and cooperation is an important factor in having a friendly relation. Eviction process can also occur if tenants are not following the rental contract properly.

Letter to Request a Minor Change in Rental Contract

 

Smith Abbey

23 St. Race Course Avenue, Washington

7th October 2017

 

Mr. Aiken Abraham

Landlord, Skyways Associates

12 St, Fleet Enclave, Washington

 

Dear [Recipients Name],

I hope that you are doing well. I am writing to request a minor change in our rental contract. It has been five years that I am your tenant. I would like to confess that you are very kind and cooperative landlord. My mother is also living with me and she is unable to use the stairs due to medical issues. As per contract, I am not allowed to make any change in the house structure but I want to construct a ramp for a wheelchair at the entrance to facilitate my mother. I will afford by myself all the expenditures of the ramp construction. Moreover, it would also add a magnificence look at the entrance. Therefore, I would request you to accord me approval of a minor change in rental contract and allow me to construct the ramp on earliest, please.

Looking forward to your kind concern

Sincerely,

Smith Abbey

 

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Letter to Request a Minor Change in Rental Contract

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High School Transcript Request Letter

This is a letter written to request the authority of the original high school transcript and other important documents. It is a known fact that to continue further studies or even if you opt to apply for a job after graduating high school, you need these documents to proceed.

This letter will begin with the required documents being mentioned clearly. Some institutions have different policies about the transcripts and other important documents, one must know the details of such rules before writing the letter. To mention your own personal details is also necessary. The letter body is written below.

1-

To,

Mr. Thomas Hopkins,
Headmaster Senior Wing,
Apex High School, Leicestershire

17th January 20XX

Respected Mr. Hopkins,

I hope this letter finds you in a good health and space. It is stated with due respect, that I, Sabrina Collins, have been a student at Apex High School from the year 20XX to 20XX and was enrolled in the Science group in the 9th and 10th grades. I have recently got my overall high school result which makes me included in the category of top 10 students who scored the highest last year.

I am now aiming to continue my higher secondary studies by opting for an Honors degree in Business Administration from Westminster University, London. I visited the high school and your office myself twice personally for the transcript of my grades but each time I was told that you are away for a meeting or off to a seminar. This way, I could not take your signatures on the request application, and hence, the department coordinator did not issue me the transcript.

I am now running short with the deadline date of applying to the universities and I need to get the transcript photocopy submitted with the application form, otherwise, the form would be rejected.

Thus, it is humbly requested that if you are somehow not available in the school for some more days, kindly ask the department coordinator to issue me the transcript so that I do not miss the chance of sending an admission application to the universities am interested to apply. I would be thankful to you for this act of kindness. Thank you.

Yours obediently,
Sabrina Collins

Size: 15 KB Word .doc File 2003 & later

2-

To,

Ms. Dolores Courtney,
Head Mistress Senior Wing,
Santa Clara High School, Yorkshire

17th January, 20XX

Respected Ms. Courtney,

I hope this letter finds you in the best of your health. With due respect, it is stated that I, Sarah Belem have been a prominent and a high scoring student at Santa Clara High School from the year 20XX to 20XX from the Arts group.

My high school result got out in 20XX, but I had to travel to my relative due to some personal issue and I just came back so that I can collect my transcript for further admission.

I aspire to be a fine artist in the future as you are aware that I have a natural talent for drawing and a passion for crafting things up. So, for the application process in the universities at higher secondary and tertiary level, I need to submit the photocopy of the transcript of my high school classes grades which I did not get a chance to get issued to me.

I hence request you, madam, to kindly place your signature on my application so that the department coordinator issue me my transcript. I shall be deeply grateful to you in this regard.

Yours respectfully,

Sarah Belem

Size: 15 KB Word .doc File 2003 & later

3-

Dear [recipient’s name],

I (sender’s name) am a proud graduate and a gold medalist of the Lincoln High School. I am writing this letter to request the issuance of my high school transcript graduated in 20XX5. I am aware of Lincoln High School’s policy and I know it will take around a week but I request an urgent delivery since the place where I applied for the job has asked for the complete documents till this Thursday.

I am aware of the charge of (required fee) for this document according to the rules. I have enclosed a money order of (required fee). And to help you access my documents my registration number is B-2156. I want these documents to be sent to my place. My address is (Sender’s address). I hope that it won’t take too long.
Thank you very much.

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High School Transcript Request Letter

Size: 41 KB Word .doc File 2003 & later
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Size: 122 KB PDF File
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Persuasive Letter to Volunteer for a Social Cause

In this life of hustle and bustle, it has become difficult to free one’s self from volunteer work. While everyone is busy in his own life, it is sometimes difficult to convince people to contribute to social causes. Most people end up giving money as their form of help and avoid giving time as a volunteer. Money cannot suffice without manpower. People can be convinced for volunteering if they are motivated and invited properly. A letter to persuade a volunteer for a social cause should be loaded with the following ingredients.

  • Give yours and your project’s introduction.
  • Tell the volunteer why he is important for you.
  • Persuade the volunteer for social work by telling him the benefits of it, reminding him his social duties as a member of society etc.
  • If you’d be making any compensation i.e. certificate of appreciation etc., make mention of it.

1-

Dear Fellow Citizens,

We want to draw your attention to a very pressing issue which has endangered our health and seriously harmed our environment- Air Pollution.  It is caused by the burning of fossil fuels like coal and petrol. Industries emit poisonous unprocessed gases into the air. The bustling traffic on the roads constantly dumps poison in our air. Burning garbage to get rid of it add more harmful chemicals and gases to our environment.

The effects of all these pollutants entering our environment are alarming. They are the main reason behind the increasing cases of respiratory and heart diseases, especially in children. The effects of air pollution are not just limited to humans but also affect wildlife. Another very serious consequence is the damage to the ozone layer which is getting depleted increasingly. The effects of global warming, in the shape of extreme weather and natural disasters, are visible to all. Air pollution is one of the major contributors to global warming.

In the light of all these warning signs and due to the fact that the air quality of our city is now at [number] which is truly distressing. We at [organization name] have decided to launch a campaign where we would do everything in our capacity to fight this issue. We would start by making traffic monitoring committees the purpose of these committees would be to ensure that no vehicle on the road is emitting excessive or unprocessed smoke.

Also, our volunteers would visit factories surrounding our city and monitor the gas emissions and report any factory dumping unprocessed gasses in the air. The biggest task we face is educating the masses and making them aware of the danger air pollution poses for all of us. Since plants are known to purify the air, we intend to hold tree plantation drives. We need volunteers to help us put our plan into action.

We urge you to join us as this is the need of the hour and will help improve all our lives. If you want to register as a volunteer, please call at [phone number] or register online at our website [website address]. Looking forward to your cooperation,

2-

Dear All,

As we all know that trees are important for our existence. They give us fresh oxygen to breathe and clean our air. We eat their fruits and sit in their shade but our greed is destroying forests. We are not replacing them at the rate at which we are cutting them down. Forests are pivotal for our survival. Not only do they have thousands of trees that help to maintain the delicate balance of the ecosystem, but they are also home to many species of animals, birds, and insects that are, in one way or other, important for the ecosystem.

The [name] forest near our town has been here for hundreds of years and helps our town in ways we cannot imagine. First of all, it helps to keep our area’s soil fertile because the dead leaves and other plant material which fall from the forest decompose to form humus, which makes our soil rich in nutrients and minerals. This is great as agriculture plays a very important part in our economy and the crop yield is unlike any other because of this nutrient-rich soil.

Secondly, it prevents the infrastructure near the sloping hills from landslides which could be extremely destructive for the houses and other buildings near that area. The forest also helps keep flooding at bay and controls the rate of run-off rainwater by absorbing the excess water and slowing down the flow of water.

Another extremely important factor is that it is home to the [species name] bird which is extremely rare and which our town is famous for. This attracts money through tourism as tourists and birdwatchers from all around the world come to see it in springtime.

However, during recent years, there has been an increase in cutting down of trees and the number of trees in this forest has decreased at an alarming rate. Therefore we are arranging a tree plantation drive near the outskirts of our town, as a step towards conserving and protecting our forest.

We need to spread awareness for this cause, as deforestation is an issue facing the entire world and needs to be dealt with before it is too late. Thus, we would like you all to invite the maximum number of people possible to join us in our effort, at [place] from [time] to [time]. We look forward to working together for a green and bright future.

3-

I am writing to you regarding the social work that we have started in our community. It is about helping underprivileged people by teaching them different techniques and mechanical skills for free so that they may be given the potential to earn well for themselves. Through this, we’ll be able to diminish the wide class system in our society.

Families and not only the individual could be supported through this. Because we cannot do this on our own, your assistance is required. According to our data, you’re a software engineer. We’ll be highly grateful if you spare your Sundays and teach some software uses to the young member of the community that we have planned to assist.

By sharing your knowledge and skills with them for free, you’ll open opportunities for them to become self-sufficient and support their families. You’re requested to consider this request and inform us at our number if you are willing to join us. Our number is [123-4567-8901] Thank you!

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Persuasive Letter to Volunteer for a Social Cause

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