A collection of formal, official and professional letters
Letter -1 As you all know that our company, Crescent and Co., is known not only for our excellent services but also for scenic beauty and natural landscapes. We strive to maintain the beautiful interior of our premises and for the past many years, we have preserved its beauty with flowers and greenery. We wish to provide an environment to our employees which are healthy and conducive for work. Keeping...
When an employee is promoted or transferred to another location or branch of the company all the employees are informed about it. This is partly to inform them of the promotion and partly to decide the alternatives of the employee or the work distribution that will be made after him in case no new employee takes his place. 1. I am very pleased to announce that our Accounts Assistant, Mr....
1- I am writing to give you the sad news of Mr. [name]’s father’s demise. As you all know that Mr. [name] was working as [designation] in our [department name] for [number] years. Last year he had requested a transfer to take care of his father who had been diagnosed with Lung cancer. After a long and testing battle with the disease, he left for his heavenly abode on [date]....
A letter of the announcement is written about the leaving of an employee when he/she leaves the workplace due to resignation/retirement or transfer to another place. Because such letters are about employees that have been working with the organization earlier, it is important to write them carefully and follow the particular guidelines that should be kept in mind while writing a letter of announcement about the leaving of an employee....
Services cannot be availed at the same rates always. Just like an increase and decrease in other prices, there’s an up and down in service charges too. Well, it’s a decline only once in a blue moon. Usually, the fee for services is only increased. This is due to many factors. Sometimes, service providers tend to improve their services by using professional methods and equipment for which they need funds...
Profit and loss are parts of the business endeavor. Companies have to take steps as per their financial conditions. Businesses are usually expanded and more branches are opened but contrary to this, sometimes, businesses have to contract their workplaces as well as workforce due to the circumstances that they face. Employees have their living dependent on the business of the employers for whom they work. It is, therefore, important that...
What if you see a strange new face next to your cabin in the office? I’m sure it would be surprising. O, man! That’s the new employee. Your colleague! If this happens to you, it’s because your authorities do not follow the strategy of informing working employees about the appointment of a new employee, or maybe, you had ignored the memo which was regarding this new employee. In professional business...
This is a letter written in order to promote a welfare educational campaign announcing discounts for school groups. The letter must begin with a proper introduction to the program. The details must be mentioned clearly and precisely so that the reader understands their benefit well. The discount that you are offering for the school students must be mentioned in clear terms by making a short outline of the program. The...
Businesses have to say goodbye to their employees at some point when their term of work is completed or they reach the time of retirement. Since employees who retire have been serving businesses for a long, this is a very important time to recognize their services to the fullest before they leave. Usually, an announcement letter contains not only the announcement of an employee’s retirement but also a brief note...
#1 Re. Supplier Change Announcement Dear [TO WHOM IT CONCERNS], I am writing this letter to announce the change of the supplier. Previously, our company had been working with [NAME] as a supplier who is, currently, in no position to work with our company. [NAME] cannot perform all the tasks because of internal conflicts. Working with the [NAME] had been a great pleasure as it was a time of good...
1- Re. Announcement of the Holiday on Holy Day of 12th Rabi ul Awal Dear All, this letter has been drafted to announce the holiday on 12th Rabi-ul-Awal which is falling on [DATE]. 12th Rabi-ul-Awal is a cardinal holy month for Muslims from all over the world. On this day, the Last Prophet, Muhammad (PBUM) was born and brought light to the darkness of the world fallen into the pits...
The educational career of children is followed by various activities in which parents are invited or called. Such activities include annual day, graduation, and carnivals, as well as parents’ teacher meetings on the progress of students. Graduation is a big day for parents and children both, especially when children are in the last year of high school. After that, they need to choose their career. The day is followed by...
1- RE. ANNOUNCEMENT OF MR. REGAL’S RETIREMENT IN CAT-B Dear Clients, this letter has been drafted to inform the retirement of Mr. Regal from his designation of General Manager and Consultant of SAMS Industry PVT. LTD, Boston. Mr. Regal has decided to take retirement as he completes his career of 21 years of working on [DATE]. He has decided to get his retirement in category B as of the completion...
1- I am glad to announce that Mr. Ahmed who has been working with us for ten years as a clerk is successfully promoted to the post of Junior Manager with effect from 21-Sep-20XX. As he has shown great effort in his career, the HR department has decided to promote him. First, thank you for being a part of us. Secondly, I congratulate you on your brilliant success. Now your...
1- Dear Members! We are delighted to announce the opening of our new stationery store named ‘Billion Books’ on 15th Street, Plot A, West England. The grand opening will be held on 10th October 20XX, and we invite you all to join us for the event. This store is being opened to cater for the demand for a stationery store in the area as the nearest one is about 8...
#1 Re. Death Announcement for PTD Catholics Church, Mountain View Dear Calvin, with deepest sorrow and grief, this is informed that Mr. Pattinson is no more with this. He has become a soul and unfortunately, we shall never be able to see the beautiful smile around. Pattinson was embodied by handsome physical attributes with sharp angles of the face and a completely witty and sharp sense of humor powered with...
Re. Announcement of Annual School Gala 20XX Dear Students, it is to announce that the school authorities are going to arrange the annual school gala festival 20XX in September 20XX. We had to skip our annual gala of 20XX due to coronavirus and school closure. This time school is open for the students of grade X and above. The students of grade X and below are not allowed to attend...
#1: To employee about demotion Re. Announcement of the Negative Evaluation Found w.r.t Employees Performance Report 20XX Dear Noah, I am saddened to announce the negative evaluation of you with respect to the employee’s performance report June-August 20XX and Performance Appraisal of July-August 20XX. This letter intends to communicate the negative points found in your evaluation and their impacts on you as an employee. Employees Performance Report 20XX is the...
#1 Re. Announcing the Permanent Closure of the Business with Immediate Effect on Account of Current Deficit Dear Customer/Client, this letter is to inform you all that we are closing our business because of the current deficit countered by the company. This unexpected decision was taken because of the excess of liabilities over assets of the company. Moreover, the company is unable to carry out all the taxes and liabilities....
#1 Re. Announcing the Changes in Timings of Work from 12-08-21 w.e.f. Lockdown Implications in the Wake of Fourth Wave of Coronavirus Dear all, this letter is to inform a recent change in the timings of working in the office. Due to covid-19 and its imperatives, we are compelled to reduce our working hours as directed by the Federal Government of the USA. The government has generated a list of...