A collection of formal, official and professional letters
1- Re. Fund Request for the Project of Research Program on Awareness of Child Labor Dear Sir, With reference to the above-cited subject, this letter aims to request you to generate funds for purchasing project material. The project aims to create consciousness for the general or the lower class public about child labor. A research program shall be administered for the sake of this project’s completion. For this research program,...
Sample Letter -1 Subject: Warning letter for tampering timecard Dear Spencer, I am feeling great disappointment while writing you this letter that you have been caught red-handed while tampering your timecard. No doubt, we have developed a smart and efficient system in order to trace the frauds in the employees’ timecard. It was also having some drawbacks and you took advantage of these faults and added those hours during which...
1- Re. Return of the company’s laptop Dear Nelson, I hope you find everything fine around. I believe you must have an idea about the company’s policy after an employee gets terminated or resigns. You have been a part of this firm since March 20XX. According to the company’s policy the employee, who is no more part of the company, must return all its property within a certain period given...
Sample Letter -1 Subject: Request letter to change invoice with revised rates Dear Johnson, I am Brett Lee, a regular customer of your company. I am writing you this letter to draw your attention to an error in the invoice regarding product rates. Owing to this, I want you to change this invoice of mine with a new one based on revised rates. Every month, I do hopping from your...
Sample 1: Subject: Warning letter for leaving work premises without permission Dear Angela, yesterday, we received a complaint against you from your office manager. He informed us that you left the office premises before time despite knowing the fact that doing so, you were leaving a lot of assignments pending. In response to his complaint, we conducted an inquiry in which it came to our notice that neither your team...
Sample 1: Subject: Request letter to use a company vehicle for personal work Dear Sir, I am Johnson, working as an assistant manager in your organization. I am writing you this letter to ask for your permission to take a company vehicle for my personal use. I have never asked you for such a favor before but now, as you know that my home is located in a distant place...
1: Subject: Query for cash misuseDear Harry, You have been accused of cash misuse by your manager and therefore being addressed through this letter by me. Being an accountant of this company, you carry an important position since you have to deal with the cash and due to this reason, you are fully responsible for all transactions take place daily. Last month, you were credited with an amount of [US...
1: Subject: Request for office equipment replacement Dear Sir, through this letter, I would like to draw your attention to a problem which we are facing nowadays. You know very well that the company started functioning ten years ago and I am an employee since the very first day of its establishment. On the very first day, we were provided computer units, two printers, and a photocopier machine. I regret...
Subject: Request for office suppliesDear Manager, I am writing you this letter to inform you about the current situation of our inventory. As you know very well that our company is facing the peak season of its business, therefore, in order to run its affairs smoothly and to complete all the office projects on time, we are in dire need of a supply of some office items as per the...
Sample Letter -1 Subject: Explanation on customer complaint report Dear John, The purpose of writing you this letter is to inform you that it has come to our notice by one of our potential customers that he has been scammed by you in the amount that actually had to be transferred in his account within a specified time limit. As you are concerned with the accounts section, therefore you were...
Letter 1: Subject: Office place vacation notice Dear Manager, I am Johnson, owner of the building’s premises being used by your company as an office. You are being notified through this letter that you will have to vacate the office within thirty days of receiving this letter. This letter is being written with reference to the property number V-23-S-65, located in XYZ town, Michigan and I have been recognized as...
Sample Letter -1 Subject: Requesting arrears for [TEXT] Dear Sir, my name is Johnson and I am working as an Assistant Director in the HR department under your kind supervision for the last five years. As per our company’s policy, after completion of five years of service, I was promoted to the rank of Deputy Director, HR. with effect from 1st of March, 20XX. As an Assistant Director, I was...
Letter 1: Subject: Company vehicle use policy 20XX-20XX Dear employees, I hope you all will be fine and enjoying the best of your health. I, being the chief manager of the company, announce through this letter, the vehicle use policy. This must be regarded as a new policy with some amendments to the existing one. However, the company reserves the right to terminate the policy at any time without any...
Sample Letter -1 Subject: Approval of payment of travel expenses Dear Sir, I am Anderson, working as an Assistant Manager in your company for the last five years. I am writing you this letter in order to bring to your attention a trip on behalf of the company as its representative. Since it was a paid tour, I am therefore seeking approval for its expenses incurred throughout the course of...
Letter 1: Subject: Authorization to drive company vehicle Dear Johnson, This document serves as a letter conferring upon you the authority to drive the company vehicle. The authorization period is starting from [date] and will end on [date]. Moreover, you must note that this authority is provisional and subject to verification of your related documents such as a valid driving license and correct driving record. Mr. [X], giving you an...
Sample Letter -1 Subject: Notice of clean washroom to staff Dear all, for the last couple of days, I was thinking about discussing the washroom cleanliness matter with you people. In my last visit to the company office, I needed to use the office washroom in order to urinate, and it was very hard time I spent over there. You all know that we are a large business entity and...
Letter 1: Re. Return of Company’s Property Dear Mr. Capstone, I am Susan Beck, Assistant Manager, from Shorex Star Group of Textiles. I hope you will find this letter in the best of your health. This letter purposes to convey the company’s concern about the property which includes a few office items to be returned. As you have been an employee for six years, I believe you must know about...
A request letter for the revised invoice is written by the buyer of the items to inform the seller about the identified errors that were spotted in the invoice. That way you can possibly ask the seller party for a revised invoice by writing formally about the dispute. The letter will simply provide the referred invoice number and the identified error to be corrected. These billing errors are usually unintentional...
Letter 1: Subject: Warning for failure to communicate with [XYZ] Dear Johnson, This letter is being issued to you owing to your unprofessional behavior at the workplace on the 15th of August, 20XX. We had to launch a new company office at [place name] and I provided you a list of our potential customers because top management was willing to invite them to the said event. Among those customers, there...
A wrong invoice explanation letter can be written in two ways. The first one can be written by the buyer explaining that he has received the wrong invoice from the company and a new invoice should be sent with the correct items and payment. A wrong invoice merely means that the information is incorrect. For example, it contains the wrong items list, incorrect billing calculations, or wrong invoice procedures. Another...