A collection of formal, official and professional letters
1- Kindly consider this notice as a warning against your poor attendance record. We have looked through your previous record of three months and it is clearly revealing that you had remained absent for most of the days. You know poor attendance is discouraged highly by the college’s principal. It is also lowering down your performance in studies as I remember you were a brilliant student in the past. The...
A school fee is a payment given by the parents to the institute where their child is currently getting his education from. The fee is set by the school’s management and may be different for different grade levels at the school. Parents are required to submit their child’s fee within the given due date or else they may have to pay a certain amount as a fine. There are schools...
Sample -1 My name is Andrews and I want to inform you that I have found a mistake in my bank account information which I recently opened in your branch. I am holding a current account with account number [X]. While I was checking previous months’ statements of my account, I found that my date of birth in all the statements has been shown as [date] whereas my actual date...
Sample -1 Re. Revealing the Dissatisfaction and Disappointment with the Salary Package Granted w.r.t. Notification No. 0932-D9 Contradicting the Scale Value of the Group Dear Sir, I am extremely disappointed with the erroneous calculation of the degree of payment in accordance with the pay scale value. I was recruited as an Assistant Textile Designer on the scale of ST-10. The scale of ST-10 is equivalent to the Federal Employment Scaling...
Sample -1 I am sending you this legal notice on behalf of my client, Mr. Meezo Chauhan, CEO of [ABC] constructions after he discussed with me the matter of non-compliance of contract on your part. You are hereby notified as under. It is hereby declared that my client signed an agreement with you on [date]. The contract was about the construction of 25 kilometers double road. The project was to...
Sample -1 Re. Notification Regarding Temporary Hiring Freeze due to Instability in Business and Economic Ballgame w.r.t Ad. No. 3490/D780 Dear Candidates, I am writing this letter to notify you about the temporary closure of the hiring with reference to the ad. No. 3490/D780. The hiring was opened on 20th April 20XX to fill the vacant position of Assistant Finance Manager and Assistant Manager in the Manufacturing Department. The ad...
Sample -1 I am sorry to write you this but due to some circumstances which have been created in the office, it has become impossible for me to continue my job in this company. Therefore, this letter of mine must be treated as my resignation as assistant sales manager. Over the past few months, I had been trying to talk with you regarding some matters related to our current manager...
Sample -1 Re. Complain about the Unprofessional and Negligent Services of the Bank Staff Dear Sir, with reference to the above-cited subject, I am writing to bring your attention to the matter of unprofessional services I confronted in your bank. I believe that any of the services are determined at their best by professional communication and careful tackling of the clients’ problems. I am Silver Soyinka from the [X] and...
Sample -1 This notice is being issued to you for not complying with the safety policy and thereby violating one of our project sites. At the time of appointment, you as the project manager, it was declared mandatory for you to ensure that all the safety measures are being well taken care of by laborers during working hours. Yesterday, during a surprise visit to the project site, the manager observed...
Sample -1 Re. Acknowledging and Responding to the Bad Performance at Work w.r.t Performance Review March-April 20XX Dear Sir, I am writing this letter regarding the recent review report by the Department of Human Resources mentioning the condemnable and recommendable parts of the employees’ performance. I am drafting this letter to acknowledge and respond to the condemnable reviews on my performance. First, I am ashamed of the inconvenience brought about...
Sample -1 With regret, I am writing this letter to inform you that I have planned to leave my current job and this letter must be treated as my resignation letter from my position as a Sales Manager in your company. I am looking forward to another opportunity in order to let myself grow. Although I am leaving this company, I want to say here that I enjoyed my time...
Sample -1 I hope you will be fine and enjoying best of the health. My name is Anderson, and I am working as a store manager in one of your branches in Michigan. Through this letter, I wish to send you a formal request of issuing me the employment verification certificate. You are in best knowledge of the fact that I came here in the USA five years ago for...
#1 Respected sir, I, (name), (designation) at [X] organization am writing this to request you to please pay me the advance salary for the month of [X]. As you know that I am shifting my apartment this month and that is why I am running short of money and I need to buy a few necessities for the new apartment. I am an employee in this company for the last...
Sample -1 I am Rebecca Jones, the mother of Julian Robert who is a student of grade 8th in your school. The purpose of writing this letter is to inform you about the corporal punishment of Miss. Aadi on my daughter yesterday. I am satisfied with your administration system and highly appreciate the teaching methods that are taught here, but yesterday I was shocked after seeing the red scars on...
Sample -1 I, Robert Morris, working as an advocate in civil courts of North California, sending you this legal notice after receiving instructions from my client, Mr. Rajesh, CEO of [ABC] industries, in response to your non-compliance with the order which was placed by him on [date]. You are hereby notified; That my client entered into an agreement with you on [date] to establish good business relations with your company....
Sample 1- Subject: Write up regarding production increase Dear John, I am Jackson, working as an assistant manager in [ABC Company]. Through this letter, I tend to suggest you increase the ordered production. Considering the best supplier, we started a business with you five years ago and since then, we are in good business relations with each other. Neither we found anything wrong from your side nor did you give...
A justification letter for not meeting the targets is an explanation letter that is written to the boss of the firm to state the valid reasons for not being able to meet the cut-off date and to make sure that the compensations will be made accordingly. Sample -1 This letter has been written to you to present my genuine regrets for not being able to meet the deadline for the...
1- Subject: Permission to use laboratory [X] Dear Sir, my name is Anderson, and I am working as an assistant manager in [ABC polymers]. Through this letter, I want to seek your permission for using your laboratory facilities for a period of three months. We are involved in the plastic business and are famous for our best export quality plastic products throughout the world. We receive the orders from various...
1- My name is Angela, working as marketing manager in this company for the last five years and through this letter, I would like to submit my formal request for transfer to New York to the Michigan office of this company. Last month, my husband was transferred to the Michigan office and this is the main reason due to which I have been forced to forward this request of mine....
1- Subject: Requesting payment of debt Dear Neil, I hope this letter finds you in the best of health and spirit. My name is Anderson, working as a manager in [ABC] bank and through this letter, I want to send you a formal request for payment of the debt which is due and yet to be paid. We are proud to have loyal customers like you and we always enjoyed...