A collection of formal, official and professional letters
Sample -1 I am sending you this legal notice on behalf of my client, Mr. Meezo Chauhan, CEO of [ABC] constructions after he discussed with me the matter of non-compliance of contract on your part. You are hereby notified as under. It is hereby declared that my client signed an agreement with you on [date]. The contract was about the construction of 25 kilometers double road. The project was to...
Sample -1 My name is Andrews and I want to inform you that I have found a mistake in my bank account information which I recently opened in your branch. I am holding a current account with account number [X]. While I was checking previous months’ statements of my account, I found that my date of birth in all the statements has been shown as [date] whereas my actual date...
Sample -1 I am Henry, Sales supervisor in your company and I am working for the last ten years. I am writing you this letter to submit you a formal request for my transfer to [enter branch]. Although I enjoyed every moment throughout this period while working in this organization and I established good relations with senior and junior colleagues of my staff as well. Also, I was happy with...
Sample -1 I am writing this investigation order letter in response to your complaint letter in which you have put blame on the assistant accounts officer for damage to one of the company’s assets. As per your report, it was stated that Mr. Johnson who is working as an assistant accounts officer in this company, took the company vehicle outside without permission and since he was drunk, he hit the...
Sample -1 I am writing you this letter in response to your email in which you have ordered all the employees of the office to come back and start working again. I regret to say that I will not be coming back and rejoining the office until the pandemic prevails. I did not want to answer you like this but I cannot expose my life to any danger because COVID-19...
#1 Subject: Apology for resignation without notice Dear Sir, I hope you will be doing well these days. My purpose in writing this letter is to submit my formal apology to you because of my resignation without prior notice. I am aware of the inconvenience you might have faced due to this act of mine. Also, it was a legal requirement from my side to send you a one-month advance...
1- Subject: Requesting payment of debt Dear Neil, I hope this letter finds you in the best of health and spirit. My name is Anderson, working as a manager in [ABC] bank and through this letter, I want to send you a formal request for payment of the debt which is due and yet to be paid. We are proud to have loyal customers like you and we always enjoyed...
1- Subject: Permission to use laboratory [X] Dear Sir, my name is Anderson, and I am working as an assistant manager in [ABC polymers]. Through this letter, I want to seek your permission for using your laboratory facilities for a period of three months. We are involved in the plastic business and are famous for our best export quality plastic products throughout the world. We receive the orders from various...
Sample 1- Subject: Write up regarding production increase Dear John, I am Jackson, working as an assistant manager in [ABC Company]. Through this letter, I tend to suggest you increase the ordered production. Considering the best supplier, we started a business with you five years ago and since then, we are in good business relations with each other. Neither we found anything wrong from your side nor did you give...
Sample -1 I hope you will be fine. I just received your letter about the termination of the contract which was signed between us on [date]. I was shocked to know that our company will no longer be supplying you with the material. Although I personally took a lot of care whenever we sent you the supply but there must have been some negligence by our labor due to which...
Sample -1 I am writing this letter to appreciate your sincere efforts which you have put in the completion of the project “emerald”. On behalf of the whole management, I would like to recognize that apart from set working hours, you people worked extra hours to complete this project within the specified time frame. By means of your professional attitude, this project has been completed one month before the deadline...
Sample -1 I am regretfully writing this letter to withdraw my resignation letter with [ABC Company] which was sent by me on [DATE]. Accept my apology while I am informing you that I hereby want to withdraw my resignation. It was a great mistake from my side to take the extreme step and thereby tender the resignation letter. I admit this as a decision which was made in haste and...
1- Subject: Requesting purchase of [NAME] Dear Sir, I am Andrew Hudson, Lab. Technologist in Material Testing Laboratory, Michigan. Through this letter, I want to send you my formal request for purchasing laboratory equipment, flame photometer. Being the owner of this lab, you must know that this instrument is an integral part of every scientific and material testing lab and analysis of various chemicals depends solely on the report obtained...
1- Subject: Requesting purchase of [X] Dear Sir, I hope you will be fine. I am Andrew, nominated manager of our construction project. Through this letter, I want to inform you that the project is going on at a great pace but we are running short of the pipe supply right now. This is the major problem that is being faced by us nowadays because we are just about to...
1- Subject: Proposal for [XYZ] partnership Mr. Andrews, It is my pleasure to write you this letter and through it, I wish to offer you a formal business partnership. Although we are in a good business relationship for more than 10 years now I am feeling that it must be strengthened by means of the partnership. The reason why I chose you for this purpose is that we both share...
1- Re. Highlighting the Recurring events of Misconduct from QA Office Dear Sir, I am Suzy Rose, a Graphic Designer in Jomer Nell Groups. I am writing this letter to bring your attention to a significant issue. I have an earnest concern on the misconduct by Mr. Hill who works in the Quality Assurance Cell of your company. Being a graphic designer at my company, I was asked to contact...
1- Re. Replacement of an Olden Computer Dear Marry, I am Sarty, Head Controller in the HR Department of Lenox Hill Group of Companies. I am writing this letter to request you to replace the computer in my office. This computer belongs to former times and is unable to function properly according to the working demands of the office. As you already know that I am Head controller in the...
1: I hope you will be doing well. Through this letter, I want to share with you the progress of our ongoing project and an unanticipated problem as well. My team was about to complete the project within the stipulated time deadline, and I was happy to see the pace of the project. But suddenly, we came across a problem. I came to know through my storekeeper that the material...
An office clearance letter is written by the supervisor of the company to confirm the departure and resignation of its former employee. It is usually written in response to the employee’s request in which he demanded a clearance letter from the organization. It is used to certify that the employee’s dues are cleared, and he is free to leave the company on the provided resignation date. A clearance letter is...
1: I am writing you this letter to inform you that you are involved in a violation of our lease agreement which started on [date]. As per the terms and conditions of that lease agreement, you were bound to make minor repairs in addition to the sewerage work which was not working well at that time when we signed the contract. Now, it has been more than one year. Since...