A collection of formal, official and professional letters
Letter 1: Subject: Complaint letter for the store not being clean Dear Manager, Through this letter, I want to share with you my personal experience I had at your store while shopping on the 15th of August, 20XX. I am a regular customer of your company and shop most of the things from your shop every month. It means that every month, I spend at least half an hour at...
Letter 1: Subject: Warning letter to employee for stealing money from office Dear Smith, You are directed to consider this as a warning letter that is being issued because you have been accused and found guilty of stealing money from the office of Ms. Angela, who is working as an assistant manager in this office. It was recorded in CCTV footage of the 20th of August, 20XX that you entered...
Sample 1: Subject: Warning letter for unauthorized use of company vehicle Dear Johnson, You must consider this document as a warning letter and I am writing you this letter after receiving a complaint against you from your manager. Yesterday, he brought to my notice that you use the company vehicle for your own purposes, and later, you claim these as the company’s official works. I want to make it very...
An email for the approval of travel expenses is written by an employee of the company to request some basic facilities from his supervisors, such as a business trip and traveling expenses. This email is written to the company so they can support a basic trip for the employee, regardless of its nature, either personal or business. The employee simply needs to mention the details of the upcoming trip, along...
A formal resignation letter is written by an employee to announce his departure from a current post on which he was employed. In addition, the worker must ask his supervisors for the clearance procedure to be followed, so his remaining dues can be cleared before his resignation date. The employee may include his personal experience of work in the company, followed by his gratitude and contact details for further procedures....
A thank you letter for laptop is written by an employee to pay his gratitude to the company or his supervisors, who granted him a laptop for work purposes. The letter must express the appreciation and acknowledgment of providing employees the opportunity that may benefit him. Moreover, the letter must identify the reason for and benefits of issuing a laptop. Expressing your credit to a person via a formal letter...
A payment clearance letter can be written in two possible ways. The first one can be written when an employee requests his supervisors to grant him a payment clearance letter, in which his dues are cleared according to his working hours. In order to do so, he must first write a resignation letter justifying his departure. So, in the transition period, he can easily work on his clearance procedures. Another...
A letter for requesting an invoice is written to the supplier company in which the buyer asks for the invoice of their recent purchase. He may clarify the order details along with the company’s expectations to send the invoice timely. A simple invoice must contain the identification number, company’s name and address, the services provided, and the list of items purchased. Requesting for an invoice can be a highly fruitful...
A wrong invoice explanation letter can be written in two ways. The first one can be written by the buyer explaining that he has received the wrong invoice from the company and a new invoice should be sent with the correct items and payment. A wrong invoice merely means that the information is incorrect. For example, it contains the wrong items list, incorrect billing calculations, or wrong invoice procedures. Another...
A request letter for the revised invoice is written by the buyer of the items to inform the seller about the identified errors that were spotted in the invoice. That way you can possibly ask the seller party for a revised invoice by writing formally about the dispute. The letter will simply provide the referred invoice number and the identified error to be corrected. These billing errors are usually unintentional...
Sample Letter -1 Subject: Notice of clean washroom to staff Dear all, for the last couple of days, I was thinking about discussing the washroom cleanliness matter with you people. In my last visit to the company office, I needed to use the office washroom in order to urinate, and it was very hard time I spent over there. You all know that we are a large business entity and...
Sample Letter -1 Subject: Approval of payment of travel expenses Dear Sir, I am Anderson, working as an Assistant Manager in your company for the last five years. I am writing you this letter in order to bring to your attention a trip on behalf of the company as its representative. Since it was a paid tour, I am therefore seeking approval for its expenses incurred throughout the course of...
Sample Letter -1 Subject: Requesting arrears for [TEXT] Dear Sir, my name is Johnson and I am working as an Assistant Director in the HR department under your kind supervision for the last five years. As per our company’s policy, after completion of five years of service, I was promoted to the rank of Deputy Director, HR. with effect from 1st of March, 20XX. As an Assistant Director, I was...
Sample Letter -1 Subject: Explanation on customer complaint report Dear John, The purpose of writing you this letter is to inform you that it has come to our notice by one of our potential customers that he has been scammed by you in the amount that actually had to be transferred in his account within a specified time limit. As you are concerned with the accounts section, therefore you were...
Sample Letter -1 Subject: Warning letter for not following the job description Dear Justin, It is not the first time when I received a complaint about you that you did not follow your job description. Your manager had complained to me a lot of times about your unprofessional behavior before. You know this fact very well that we are a sales company and you are working as a liaison officer...
Sample Letter -1 Subject: Angry letter to boss for not working more than allocated hours Dear Sir, My name is Anderson and I am currently working as Manager in your organization for the last 15 years. I am working here in the company office along with 20 other employees working under me and I am saying on their behalf that we have been loyal to company since very first day...
Sample Letter -1 Subject: Hospital late attendance explanation letter Dear James, This document serves as a formal letter asking an explanation for your unprofessional attitude in the hospital. Time management is a hallmark of professional employees. They take great care of their time and they manage it on a priority basis. Despite all difficulties, I have found many employees around me who arrive at the hospital well before their duty time...
Sample Letter -1 Subject: Warning letter for failing to keep records Dear Symonds, Looking at your previous performance, I had never thought of writing you like this since you had been appointed in this company five years back. Yesterday, I had a meeting with your manager. He had a lot of complaints about your working attitude but the most surprising thing for me was that you have failed to keep...
Sample Letter -1 Subject: Warning letter to employees for leaking salary details Dear Henry, Through one of our reliable sources, disturbing news has been brought to our attention about you. Accordingly, you have been found to leak confidential information of the company to Mr. James, who is an employee of XYZ company, and this is of such nature that it can work against the wellbeing of the company. As reported...
When an employee is found without a helmet in the work environment, provided that the helmet is an essential part of his safety uniform, then a warning letter against his misconduct must be generated. It may be evident that the employee had done the violation unintentionally, but a warning letter like this must justify his fault. This letter will further clarify the occurrence of his conduct. And when the employee...