Category: Letter to Employees

An office clearance letter is written by the supervisor of the company to confirm the departure and resignation of its former employee. It is usually written in response to the employee’s request in which he demanded a clearance letter from the organization. It is used to certify that the employee’s dues are cleared, and he is free to leave the company on the provided resignation date. A clearance letter is...

1- Subject: Show cause for behavior and fight Dear Benjamin, this letter is being written to you because you have been accused of showing unprofessional and inappropriate workplace behavior, fighting with your colleagues and domestic staff, thereby destroying the calm and peaceful environment of the office by means of your acts. You were reported to show the same kind of behavior by your supervisors on many of the occasions and...

1- Subject: Negligence observed in following dress code Dear Johnson, I was forced to write this warning letter when yesterday, I received a complaint letter from your supervisor in which he has put various allegations on you. Most prominently, he told me that you do not follow the dress code set by the company. Coupled with this bad habit, you have also been witnessed at various times conducting bad behavior...

Every company has specified a predefined set of standard operating procedures (SOPs) which helps the employees to carry out routine tasks in an organized and robust manner. These SOPs define the limits and procedures to the employees. Many of these SOPs have been drafted after various trials and tests and clearly delineates the red lines so that they do not get crossed at any cost. Things like the company’s resources,...

Every company has chalked out a set of rules and regulations for their employees; it includes the basic code and conduct, ethics, expectations from the employees and a course of action to be adopted if an employee(s) fail to meet these standards. Simply these predefined rules are known as Standard Operating Procedures. They are vetted from the highest authority of the company i.e. CEO and the HR department plays an...

1: I hope everybody will be fine and enjoying the best of health. This email is being sent to you in response to your manager’s complaint in which he reported that most of you are in a bad habit of coming late to the office. Also, none of you is taking notice of those warnings which are being issued in response to your lateness. Being the CEO of this company,...

1: Through this letter, I want to inform you about the late coming policy that is going to be implemented with effect from the 1st of November, 20XX. The company was in dire need of formulating such kind of strict policy owing to an increased number of employees who are habitual to coming late to the office. Punctuality and being disciplined are considered key-to-success of an organization. It was being...

1- I am writing you this letter in response to a bulk of complaints against you by your manager. Yesterday, while viewing performance evaluation reports submitted by the manager, I came across yours and found that you are continuously showing poor performance at the workplace. It was revealed to me that you have failed to maintain that quality standard in performance which we usually require from our employees. I still...

1- I am writing this email in order to inform you that your performance for the last two months is not up to the mark and as per the requirements of our company as it was reported to me by the chief manager yesterday. Your work has been found unsatisfactory, containing a lot of mistakes because you are not working professionally and diligently. Owing to your poor performance, the company...

Any institute or organization has expectations from its employees to perform in a better way. The development and progress of the company depend on the employee’s performance. Each company has different merits for its employees to perform. With the provision that the sales department is perturbed, keen attention is paid to the productivity of the company because sales bring direct earnings. The progress of the company depends on the employee’s...

1: Subject: Query for cash misuseDear Harry, You have been accused of cash misuse by your manager and therefore being addressed through this letter by me. Being an accountant of this company, you carry an important position since you have to deal with the cash and due to this reason, you are fully responsible for all transactions take place daily. Last month, you were credited with an amount of [US...

1- Re. Return of the company’s laptop Dear Nelson, I hope you find everything fine around. I believe you must have an idea about the company’s policy after an employee gets terminated or resigns. You have been a part of this firm since March 20XX. According to the company’s policy the employee, who is no more part of the company, must return all its property within a certain period given...

Sample Letter -1 Subject: Hospital late attendance explanation letter Dear James, This document serves as a formal letter asking an explanation for your unprofessional attitude in the hospital. Time management is a hallmark of professional employees. They take great care of their time and they manage it on a priority basis. Despite all difficulties, I have found many employees around me who arrive at the hospital well before their duty time...

Sample Letter -1 Subject: Notice of clean washroom to staff Dear all, for the last couple of days, I was thinking about discussing the washroom cleanliness matter with you people. In my last visit to the company office, I needed to use the office washroom in order to urinate, and it was very hard time I spent over there. You all know that we are a large business entity and...

Letter 1: Subject: Company vehicle use policy 20XX-20XX Dear employees, I hope you all will be fine and enjoying the best of your health. I, being the chief manager of the company, announce through this letter, the vehicle use policy. This must be regarded as a new policy with some amendments to the existing one. However, the company reserves the right to terminate the policy at any time without any...

Letter 1: Re. Return of Company’s Property Dear Mr. Capstone, I am Susan Beck, Assistant Manager, from Shorex Star Group of Textiles. I hope you will find this letter in the best of your health. This letter purposes to convey the company’s concern about the property which includes a few office items to be returned. As you have been an employee for six years, I believe you must know about...

In order to maintain a clean and hygienic environment in the workplace, a letter for Office Cleanliness Policy is written by the company’s supervising employee. It is written to the staff members with some intended cleanliness instructions set forth by the company. All the addressed employees must follow the regulations to minimize the effect of unprofessional values in workplaces. A cleaned working atmosphere can contribute to a productive approach. And,...

A memo on Office Spring Cleaning is written by an employee in which he/she informs the rest of the staff members about the upcoming spring-cleaning day. The employee tells the workers to follow some ground rules as a set of instructions to make the spring cleaning productive. The letter must highlight the date and reason for spring cleaning to be observed. Devising a memo for staff members can be beneficial...

Sample -1 Subject: COVID return to work letter Dear Employees, Being CEO of XYZ Company, first of all, accept my heartiest gratitude due to the reason that we have survived the COVID-19 and that I will be happy to see you all safe and healthy. The period of intensive lockdown was cruel in the sense that it had restricted all of us to our homes and we were not able...

Sample -1 Subject: Notice to staff to adhere to the shift timings Hello everyone! I hope everybody will be fine. This notice is meant for all of you working in the company office regardless of your post. Throughout the last month, I had received a lot of complaints about your negligence towards your work and office timings from your manager. He told me that most of the staff members are...