A collection of formal, official and professional letters
1- Subject: Leave permission due to illness Dear Mr. Edward, Hope you find this letter in safe and sound health. I am Louis and currently providing my services in your organization for the manager executive post for the last five years. In these years I remember that I had hardly taken any unlearned leave except for those when needed. I am writing this letter to take your permission to take...
Letter -1 Dear Employee, (Mention concerned employee’s name)The Great Minds, (mention the company’s exact name) I am writing this letter with much regret to draw your attention to an unfortunate affair observed at your end. Since you have been witnessed partaking in verbal abuse with your boss, it is now my professional duty to confront the subject matter providing you the relevant information about the protocols. As you have been...
1- Dear Sir, I hope you will be fine. My name is Anna Williams and I am working as an assistant manager in your organization since May, 20XX. I have accumulated 15 years of service in my account. According to an announcement made by the management of our company, the finance department was issued a circular in which they were directed to adjust an increment in the basic salaries of...
Every company has chalked out a set of rules and regulations for their employees; it includes the basic code and conduct, ethics, expectations from the employees and a course of action to be adopted if an employee(s) fail to meet these standards. Simply these predefined rules are known as Standard Operating Procedures. They are vetted from the highest authority of the company i.e. CEO and the HR department plays an...
Letter -1 Dear Employee, (mention your employee’s correct name to make it more inclusive) It is intimated to you that we, at 5 Star Marketing, are revisiting company policies as per the annual evaluation and the company has made a few notable changes in the finance department. All the employees are requested to submit their invoices on the 30th of each month to get the payment at right time. Previously,...
1- Subject: Show cause for behavior and fight Dear Benjamin, this letter is being written to you because you have been accused of showing unprofessional and inappropriate workplace behavior, fighting with your colleagues and domestic staff, thereby destroying the calm and peaceful environment of the office by means of your acts. You were reported to show the same kind of behavior by your supervisors on many of the occasions and...
Letter 1: Subject: Violation of the code of conduct Dear Manager, My name is Watson and I am a regular customer of your company for the last ten years. Through this letter, I want to lodge a formal complaint against one of your newly appointed staff members whose name is Mr. Lee. I have been doing business with you since the very first day of your opening and I had...
1- Subject: Project completion certificate request Dear Joseph, I am Joseph, manager of [ABC] project which was allocated to me two months ago on [date]. First of all, I would like to say thank you for giving me this worthy project. Secondly, being a project manager, I hereby pleased to validate that the project has been completed successfully. It was a complex project in which I was required to draw...
1- I am Roshan Nexia, former Assistant Multimedia Manager, Teleonomies Multimedia Group of Company. I am writing this letter to respond/reply to the letter I received from the HR Department of the company. I intend to confess the responsibility inflicted upon me by the HR Manager of the company who penned to remind me to return the company’s property I was bestowed with the designation of Assistant Multimedia Manager. I...
1- Subject: Negligence observed in following dress code Dear Johnson, I was forced to write this warning letter when yesterday, I received a complaint letter from your supervisor in which he has put various allegations on you. Most prominently, he told me that you do not follow the dress code set by the company. Coupled with this bad habit, you have also been witnessed at various times conducting bad behavior...
Letter 1: Subject: Request for photocopier machine Respected sir, I hope you will be fine and doing well these days. Through this letter, I am requesting you to provide a photocopier machine for the office. You know this fact very well that our business demands frequent communication with our clients which usually takes place through written letters on company letterhead. For record maintenance purposes, these letters need to be photocopied....
1- Subject: Work completion certificate request Dear Sir, I am feeling immense pleasure while informing you that the work you assigned to me has been completed within the specified time frame. No doubt, this is purely a result of sincere efforts I put in order to complete this work successfully. The contract for this work was signed on [date] and it took me 11 months to complete this work which...
1- Re. Managerial Training on Consultancy in Washington DC Dear Rosy, I hope you read this email in great health. This email purposes to inform you about the managerial training on consultancy in Washington DC on 20th November 2020. This is a two days session in which you will be equipped with the basic and advanced skills in Management, Quality Assurance and Enhancement, and Effective Consultancy. In the wake of...
1- Subject: Funds transfer request Dear Manager, I hope you will be doing well these days. My name is Gilchrist, working in [XYZ] company as assistant accounts officer for the last five years. I have been receiving my salary in the account titled as [ABC] in your bank. But now, due to unavoidable circumstances, I am writing this letter to inform you about the transfer of funds present in my...
Letter 1: Subject: Letter of request for tools and equipment Respected Sir, My name is Anderson, working as Assistant Manager in your company for the last ten years and I am writing you this letter as a request on behalf of all current office staff. I want to bring into your kind notice that we had to shift our company office to a new place as per your instructions. During...
1- Re. Replacement of the Office Equipment Dear Sir, with reference to the above-cited subject, I am writing this letter to request you to replace my office equipment. The ambiance of working and tools of working are the two most important and primarily influencing factors while endeavoring to produce fair and productive content. If one works with old and broken furniture, slow and outdated computers, rusty file stands, and falling...
1- Subject: Apology for immediate resignation Dear Sir, I am very sorry and therefore apologizing through this letter for sending you my immediate resignation from the post of marketing director of [ABC industries]. I never wanted to leave your company but due to some unforeseen circumstances, I have to resign from this position. My resignation should be considered as effective one week from today, Monday 01 January, 20XX. I am...
1: Subject: Seeking relaxation in office hours Dear Sir, I, Stewart, working as accounts assistant in your company, am forwarding my formal request to you to allow me to come late to office on 15th of October, 20XX. I would never have asked you for such relaxation but the reason behind is that my child’s school is organizing a parent teacher meeting and I have also been invited to attend...
1: I hope everybody will be fine and enjoying the best of health. This email is being sent to you in response to your manager’s complaint in which he reported that most of you are in a bad habit of coming late to the office. Also, none of you is taking notice of those warnings which are being issued in response to your lateness. Being the CEO of this company,...
1- Re. Asset Release Letter for Nancy Dem Dear Meghan, This letter aims to direct you to undertake the responsibility of Nancy Dem’s release of the company’s assets forwarded by her termination. Dem has worked for one year during session 20XX-XX. She has completed her tenure and has been terminated on professional grounds recently. Dem has worked as a regular employee on the designation of Creative Marketing Head. Due to...