A collection of formal, official and professional letters
1- I am Roshan Nexia, former Assistant Multimedia Manager, Teleonomies Multimedia Group of Company. I am writing this letter to respond/reply to the letter I received from the HR Department of the company. I intend to confess the responsibility inflicted upon me by the HR Manager of the company who penned to remind me to return the company’s property I was bestowed with the designation of Assistant Multimedia Manager. I...
1: I am Roman Nick from the HR Department of the company. I have been working as a senior HR Manager since 2010. As it has been ten years working here in the same department, I have a few suggestions and requests to make as I received your email yesterday in which you mentioned if any senior employee of the company wants to suggest or request anything novel. The reason...
1- Re. Managerial Training on Consultancy in Washington DC Dear Rosy, I hope you read this email in great health. This email purposes to inform you about the managerial training on consultancy in Washington DC on 20th November 2020. This is a two days session in which you will be equipped with the basic and advanced skills in Management, Quality Assurance and Enhancement, and Effective Consultancy. In the wake of...
The advent of industrialization has fast-paced the world enormously. Everyday companies are showcasing new and sophisticated items and technologies. This has triggered a sort of rat race to get brand new stuff, although unwanted, and with less capital in people’s hands, more and more companies are lending money to people to expand their purchasing power. The money is lent with predefined terms that need to be paid back in installments...
1- Re. Replacement of the Office Equipment Dear Sir, with reference to the above-cited subject, I am writing this letter to request you to replace my office equipment. The ambiance of working and tools of working are the two most important and primarily influencing factors while endeavoring to produce fair and productive content. If one works with old and broken furniture, slow and outdated computers, rusty file stands, and falling...
Every company has specified a predefined set of standard operating procedures (SOPs) which helps the employees to carry out routine tasks in an organized and robust manner. These SOPs define the limits and procedures to the employees. Many of these SOPs have been drafted after various trials and tests and clearly delineates the red lines so that they do not get crossed at any cost. Things like the company’s resources,...
1- Re. Asset Release Letter for Nancy Dem Dear Meghan, This letter aims to direct you to undertake the responsibility of Nancy Dem’s release of the company’s assets forwarded by her termination. Dem has worked for one year during session 20XX-XX. She has completed her tenure and has been terminated on professional grounds recently. Dem has worked as a regular employee on the designation of Creative Marketing Head. Due to...
There are instances where it is no longer possible for an employee to work from the office then he demands permission to work from home. This permission can be either short-lived or prolong over a long period of time. Whatever the case is the employee needs to take prior permission from his/her boss before working from home. The employee should seek permission to work from home through an email to...
Auditors are mostly asked by businesses and some individuals to scrutinize financials and to arrange taxes. Most of the time, auditors do not prove coefficient and trustworthy and if they fail to execute their required services in the right way, it is a time for the company and business to send an audit services termination letter to the employee. In case if the auditor has authorized a contract for a...
1- Subject: Leave permission due to illness Dear Mr. Edward, Hope you find this letter in safe and sound health. I am Louis and currently providing my services in your organization for the manager executive post for the last five years. In these years I remember that I had hardly taken any unlearned leave except for those when needed. I am writing this letter to take your permission to take...
Any institute or organization has expectations from its employees to perform in a better way. The development and progress of the company depend on the employee’s performance. Each company has different merits for its employees to perform. With the provision that the sales department is perturbed, keen attention is paid to the productivity of the company because sales bring direct earnings. The progress of the company depends on the employee’s...
Every company has chalked out a set of rules and regulations for their employees; it includes the basic code and conduct, ethics, expectations from the employees and a course of action to be adopted if an employee(s) fail to meet these standards. Simply these predefined rules are known as Standard Operating Procedures. They are vetted from the highest authority of the company i.e. CEO and the HR department plays an...
This has always been very hard to execute to terminate an employee. It is necessary to write a well-oriented termination letter in order to save your organization from future lawsuits. There are many kinds of termination letters and the company must have knowledge of discretional termination, tentative termination, job termination, real estate services termination, and payroll services termination. Ordinarily, all organizations write layoff letters according to the set format of...
1- Subject: Project completion certificate request Dear Joseph, I am Joseph, manager of [ABC] project which was allocated to me two months ago on [date]. First of all, I would like to say thank you for giving me this worthy project. Secondly, being a project manager, I hereby pleased to validate that the project has been completed successfully. It was a complex project in which I was required to draw...
1- Subject: Urgent transportation requirement for [X] Dear Manager, My name is Johnson and I am working in ABC pharmaceutical company as assistant manager. I am writing you this letter on behalf of my company because we are in need of 3 buses urgently. The transport service you are providing to your clients has been examined by us very carefully and the condition of buses which are included in your...
1- Subject: Work completion certificate request Dear Sir, I am feeling immense pleasure while informing you that the work you assigned to me has been completed within the specified time frame. No doubt, this is purely a result of sincere efforts I put in order to complete this work successfully. The contract for this work was signed on [date] and it took me 11 months to complete this work which...
1- Dear Sir, I hope you will be fine. My name is Anna Williams and I am working as an assistant manager in your organization since May, 20XX. I have accumulated 15 years of service in my account. According to an announcement made by the management of our company, the finance department was issued a circular in which they were directed to adjust an increment in the basic salaries of...
An Email to Employees to Come to the Office on Time is a professional reminder sent by management or HR to employees, emphasizing the importance of punctuality. It serves to address issues of tardiness, reinforce expectations, and promote discipline in the workplace. Here are the samples #1 I hope everybody will be fine and enjoying the best of health. This email is being sent to you in response to your...
1- Subject: Show cause for behavior and fight Dear Benjamin, this letter is being written to you because you have been accused of showing unprofessional and inappropriate workplace behavior, fighting with your colleagues and domestic staff, thereby destroying the calm and peaceful environment of the office by means of your acts. You were reported to show the same kind of behavior by your supervisors on many of the occasions and...
1: Through this letter, I want to inform you about the late coming policy that is going to be implemented with effect from the 1st of November, 20XX. The company was in dire need of formulating such kind of strict policy owing to an increased number of employees who are habitual to coming late to the office. Punctuality and being disciplined are considered key-to-success of an organization. It was being...