Letter Persuading Employees to Avoid Eatables on Work Floor

Letter -1

We have found that many employees have been eating at the workspace. Leftover food items, empty food bags, and drink cans have been found after work hours from the office area. Moreover, footage from CCTV shows that some of you invite your friends over from other departments as well to join you for lunch in the office area. We condemn this act of unprofessionalism and warn all the employees to refrain from this practice from now onwards.

The workplace should be kept clean and free of eatables and drinks of any sort. This not only goes against the official policies of eating in the workspace but also poses a threat of germ build-up from food. This can potentially cause infections and spread diseases in unsuspecting individuals.

If an employee is found eating in the office space or if any eatables or drinks are brought to the office, strict action will be taken against him. This may include temporary suspension from the company or a ten percent deduction in salary.

We advise all the employees to use the designated space for lunch and tea. We are working towards expanding the tea bar and cafeteria so employees can have more space and can socialize with their friends from other departments in that space. We advise the managers and team leaders to make sure that the workers follow the company policies. We look forward to your cooperation in this matter.

Regards,

Office Management.

Size: 19 KB Word .doc File 2003 & later

Letter -2

Dear employees,

This is to inform you that some incidents of misconduct and breach of company rules have been reported which include bringing eatables on the work floor and leaving trash behind. This is highly intolerable, and we advise the employees to be careful with their practices. Bringing eatables into the workspace not only creates a mess but also hinders office operations. It distracts other workers from their work as well. Considering the recent events, we have updated the company policy and the new rules are as follows.

  • Absolutely no eatables or drinks or cigarettes allowed on the work floor. If an employee must take an eating break due to health reasons, he may do so in the common room.
  • To avoid spread of infections such as Covid-19 and dengue, wash your hands thoroughly before and after you have lunch. Sanitize your work bench every 2 hours with the sanitizing spray provided.
  • Daily work operations should not be interrupted because of lunch or food breaks. Please try to eat and drink during the 60 minutes break you get every day.
  • Any employee found violating the company policy regarding food in any way shall be suspended for 3 days. Only one warning letter shall be issued before suspension is put into effect.

We look forward to all the employees cooperating in this regard and abiding by the company rules. We want to ensure a clean and efficient work environment for all the employees.

Please reach out to HR in case of further queries.

Regards,

Office Management.

Not everything is written in a company’s policy. There are things that an employer does or does not want to see at his workplace but they are not a part of the policy and rules. In order to convince employees about it, letters are written in which the matters are argued to convince employees to do or not to do them. This letter can be used to convince employees to avoid eatables on the work floor.

Letter -3

Dear employees,

I want you to make sure that our work environment remains as professional as possible. Though there is no particular policy regarding eating on the work floor, I would still like to convince you that this is something that should be avoided.

I am sure that eating during work hours causes distractions from work not only for you but also for fellow colleagues. I saw stains of grease on the documents that I received from one of you yesterday. It was also shocking to see wrappers of eatables in a few cabins since I believed you know we strictly follow the principle of cleanliness in the office.

After such observations, I would like to suggest you please avoid eating on the work floor. There’s a break of half an hour in which you are free to enjoy your lunch and as many eatables as you want but when it is the official time and office hours, there are other important things to do than to eat, your work.

I am sure that you also find this unprofessional and would get convinced that such behavior needs to be changed. Thank you!

Letter Advising Subordinates to Resolve a Conflict or Issue

It is natural for conflicts to arise where people of different mindsets and ideas work together. In businesses, many times the employees do not have a consensus of ideas while they work together on a project, etc. In such a situation it is the responsibility of seniors to advise their subordinates on how to resolve their mutual conflicts.

Businesses require teamwork but a team working together is not enough. It should be made sure that the employees that are working together enjoy harmony with each other so that they may be able to give exceptionally good outputs since with a tense environment and mutual conflicts going on, employees cannot perform well at the workplace. 

A letter of advice is written in order to give sincere and experienced advice to subordinates to resolve their conflicts.

Letter -1

Dear Mr./Ms. [name]

I [name] [title] from [department name] am writing to you about the argument you and Mr. [name] had on [date] during the [project name] meeting. While it’s not wrong to have a difference of opinion but the way one communicates is what ultimately affects the outcome. You are both very valued employees and have been with us for a long time.

Your work and dedication to our company are known to all and we understand that both of you had the best interest of the company at heart but this kind of behavior is not tolerable. The company policy is very clear in this regard. You both head your respective teams and if your juniors see you behaving like this what impression would that make on them.

The decorum of the office must be maintained by all. We are arranging a meeting between you and Mr. [name] at [time] on [date] in the conference room. We expect both sides to apologize, work out the differences and finalize the project’s next steps. In case, you fail to reach an agreement, new team leaders would be assigned to finish the [project name]. We hope that it would not come to that.

Looking forward to mature and responsible behavior from both sides.

Yours sincerely,

[Title]

Size: 26 KB Word .doc File 2003 & later

Letter -2

Dear (Recipient’s Name),

I am writing this letter regarding the conflict that is going on between you and Mr. [enter employee name] on the project of [enter project name]. Dear [enter recipient’s name], things do not work this way in businesses. There are many times when most of us have a different point of view about a certain matter. In the case of disagreements, the better approach is to solve the matter through mutual discussions.

According to my knowledge, you did not have a single meeting with Mr. [enter employee name] after the conference room conflict on [enter project name]. If this will continue, how do you think the problem will be resolved? Both of you are seniors to many employees, eventually a role model for them so I want you to be good examples for them.

My advice to you is to schedule a meeting with Mr. [enter employee name] and discuss this conflict with him to reach a point of consensus so that the work on the project could be started at the earliest.

I hope you understand that our company wants its employees to be united and work in full harmony. Hope to see you both at one table. Thank you!

[Your Name]

[Senders Title] -Optional-

Letter Informing the Employees about Office Closing

Profit and loss are parts of the business endeavor. Companies have to take steps as per their financial conditions. Businesses are usually expanded and more branches are opened but contrary to this, sometimes, businesses have to contract their workplaces as well as workforce due to the circumstances that they face.

Employees have their living dependent on the business of the employers for whom they work. It is, therefore, important that if a business finds its financial conditions declining and plans to close its branches or a company as a whole, the employees are informed about it well before time.

What are employers supposed to do as the least favorable to their employees is not to keep them unaware of any such decision that they take? This letter can be written to inform employees about the closing of an office.

1-

I am writing this letter to inform you that the administration has decided to permanently close the [name of office]. During the lockdown, due to COVID, the office spaces had to be closed while all the staff was required to work from home. Now due to an overall improvement in the COVID situation in the country, particularly encouraging rates of vaccination amongst the population, we are considering re-opening offices to restore our previous workplace routine.

However, an appraisal of the previous year has revealed that the arrangement of “working from home” has had certain positives, both in personal and business sense. Not only has it resulted in increased convenience for all of us but has also proved to be safer for the employees in significantly reducing avoidable public exposure during the pandemic where the risk of new variants remains a constant concern. 

Nevertheless, the work from home routine has also made individual and collective business sense. While we have all benefitted from saved time, money, and energy spent in commute, the company has greatly benefitted from a considerable reduction in overhead costs. Therefore, in consideration of your valued opinions and all the above-mentioned mutually beneficial factors, we feel that we have taken the correct decision.

It may be noted that while considering all the above-mentioned factors, the safety and well-being of our precious human resources remained our foremost consideration in the company’s decision-making process while regulating work routine during the pandemic and will continue to remain so in the future.

The arrangement will be reviewed after a period of six months, duly incorporating your feedback. In the end, we would like to praise you as without your dedication, patience, and co-operation we would not have been able to make the difficult adjustments in work arrangements during a trying period of the lockdown. The reason that we came out of the Covid without any layoffs was your cooperation and hard work.

Looking forward to your co-operation and support,

Yours sincerely.

Size: 14 KB Word .doc File 2003 & later

2-

Dear (Recipient’s Name),

I am sad to inform you that after facing continuous loss in business, we are under a lot of financial pressures. There are currently [3, 5, 6, etc.] branches that we have in different cities. After a decline in our market value and the financial loss that we faced, it is not possible for us to keep the load of the workforce of all branches.

There is no hope of recovery in this case if the load remains the same so we have planned to close our [Enter branch name] branch. Please don’t panic. The office will close down after 9 months from now. Till then you’ll keep receiving a salary for the work you’ll do and hopefully will be able to find better opportunities for yourself in this period.

Please do not request for transfer to other branches as we already have enough workforce in all branches and no transfer is possible. I am sorry that you’ll have to leave us this way but I hope that you understand what massive pressures that the company is facing. We were left with no other choice. Accept our humble apologies.

Benjamin Giglio

[Senders Title] -Optional-

Letter of Appreciation to Staff for Various Reasons

Letter -1

I want to take a moment and appreciate your performance over the last few weeks. You have shown dedication, motivation, and persistence in completing the work assigned to you which resulted in meeting all the deadlines for our last few projects.

I was very pleased to see the presentation which you all prepared for our clients. The presentation was very well researched, and prepared, and presented all the facts very clearly. Our clients gave positive feedback to the manager and have expressed their wish to continue their business collaboration with us.

I applaud you all for the hard work you have put in which resulted in not only the successful completion of these projects but also helped perpetuate our company’s reputation with clients.

We would personally like to thank each one of you for your honesty and dedication which has led to our company achieving goals in a short span of time. It won’t be an exaggeration to say that without your hard work, we would not have been able to achieve this milestone.

We appreciate employees that are punctual and show up to work with an unwavering attitude. To show our appreciation and gratitude, we have decided to give a bonus to all the staff members who were a part of the last project and presentation. The bonus would amount to $1000 each and two extra paid leaves for every month. We hope that you all will keep up the good work and motivate other employees to do the same.

Best wishes and regards,

Office management.

Letter -2

On behalf of the Research and Development department, I would like to congratulate you on the successful production of a new COVID-19 diagnostic kit at our microbiology laboratory. We appreciate the extra hours you put in to research this product carefully before announcing its production.

We applaud the sincerity and dedication with which you thought out this new product and researched it albeit with limited research funding and lockdown restrictions. Many potential clients have expressed interest in purchasing this new kit from our laboratory which will help collect revenue for future projects.

It is due to your honest and dedicated work that we were able to achieve this milestone. Our company has been in the headlines due to this success and much of its credit is due to your persistence and dedication. The team leader has individually mentioned your names in overcoming all the hurdles towards the successful completion of this project and never failing to innovate in case one idea failed.

We are grateful to have you all as members of our company and as a goodwill gesture from our side, we have decided to give all the team members an annual increment of ten percent. The company also wants you to feature in an interview that the media invites the company about this diagnostic kit. We wish you all the best ahead and we are excited to see what you will accomplish here in the future.

Regards,

Manager Research and development department.

Appreciations from employers encourage the employees and they tend to work better. When employers don’t forget to criticize employees, they should also not forget to appreciate them when it is their due right to be appreciated. This letter can be used to appreciate the office staff for their overall performance.

Letter -3

I would like to appreciate you all for making the workplace a professional business environment. I have been observing the day-to-day work as well as the overall behaviors and punctuality of the employees at the workplace. I am glad that I found nothing that deserves to complain, therefore, I am now ending up with this letter of appreciation after a careful analysis.

Accept my heartiest appreciation, dear employees! This is what I wanted to see. Our workplace at this moment is fulfilling the criteria to be called the best workplace environment. My analysis results are hereunder:

  • No employee was late to the office in the past month.
  • All projects went well in time and remained successful.
  • Our sales have increased by [X]%
  • No employee is found violating any policy of the company.
  • All employees are working with full devotion and harmony.

Thank you all for this! You all deserve a treat for this. Kindly join the conference room [enter date] at [enter time] to enjoy some high tea and the good news which I want to keep clandestine at the moment. Keep doing the good work. Thumbs up!

Regards,

[Your Name]
[Senders Title] -Optional-

Letter Announcing Transition to Permanent Employment

Businesses want to make sure that the employees that work with them have enough potential to make their business successful. As a careful approach, most businesses do not hire employees on a permanent basis. Instead, they choose to hire them on a temporary or contract basis. If an employee’s performance is satisfactory by the end of the contract or the company finds the employee suitable for their business, their type of employment is changed from temporary to permanent.

This announcement is made via an announcement letter so that all other employees are also informed about it. It is suggested to explain in the letter why the employee has been offered permanent employment so that it could also work as a motivation for the rest of the employees who are working with the company on a temporary basis. This letter can be used to announce the transition of temporary employment of an employee to a permanent one.

Letter -1

Dear Mr. Aston Brown,

Good day! We are pleased to inform you that you have been transitioned to permanent employment at our company, Crescent and Co. We have made this decision based on your performance over the past few weeks where you were placed on probation.

We observed that you worked exceptionally well, were punctual every day, and met all the deadlines you were given. You are a great team player and work well with your colleagues.

You have all the qualities we wish to see in our employees, and we have no doubt that you will prove to be a great addition to our already great permanent team. Your hard work and dedication didn’t go unnoticed, and therefore we have made a unanimous decision to employ you as a permanent worker at our company.

We also wish to inform you that permanent employment will be accompanied by a rise in salary. Your new salary will amount to $5000 per month. In addition, you will also be eligible for employee benefits which will include three paid leaves every month, medical insurance, and rent allowance.

Please visit us at the HR office tomorrow so we can discuss all these things in detail. You will be required to sign a new contract with us listing new details regarding your job. We wish you all the best!

Regards,

Office management.

Size: 26 KB Word .doc File 2003 & later

Letter -2

Dear Ms. Jane Smith,

You have been placed on an observation period since August 2021 and your performance for the past few months was evaluated carefully. The evaluation was based on your work performance, sincerity with your work, and how efficiently you performed your assigned tasks. We also took into consideration the feedback from HR and your colleagues.

Based on these observations, we are pleased to announce that you performed remarkably well in all categories and have passed the evaluation stage favorably. You have worked with dedication and sincerity and have completed all the tasks assigned to you successfully.

We also observed that you also reported working on time every day which is a quality we expect to see in all our employees. Therefore, we have collectively decided to promote you to a permanent designation.

We congratulate you on this transition!  We also wish to inform you that you will get a salary raise of $3000 which will now amount to $6000 per month. Moreover, you will also get an annual increment of 7% on your salary. In addition to this, we will offer you medical insurance for you and your immediate family which includes your parents, spouse, and children. You will be allowed 3 paid leaves per month and paid leaves for any medical emergencies as well.

Please visit us at the office at your earliest so we can discuss this in detail and sign the new contract with you as soon as possible. We wish you all the best and we are excited to see what you will do in the future as our permanent worker.

Regards,

Office management.

Size: 26 KB Word .doc File 2003 & later

Letter -3: Announcement

To [all the employee(s)]

This is to announce that the employment of Mr. [enter employee name] who was working with us as [enter title] on a temporary basis is now changed to permanent employment. We congratulate him on this achievement. This transition has been made mainly due to his overall performance that has remained exceptional in the period of his temporary employment.

He has rightly availed the chance to progress from good to better that was given to him. He will now be able to enjoy all those prerogatives that our permanent employees enjoy.  We hope that he will continue to benefit our business.

Good luck Mr. [enter employee name]!

[Your Name]

[Senders Title] -Optional-

Letter Giving Advice to Subordinates about Punctuality

Letter -1

I have had a chance to look at the arrival time of the employees for the past few weeks and I was concerned to see that most of you arrive later than the reporting time, which is 9 am.

It has been communicated clearly on your contract that tardiness will not be tolerated as it hinders daily office operations. The employees are expected to report sharp at 9 am unless there is an emergency that needs to be communicated to the manager as soon as possible.

I request all the employees to please be on time so the workflow can be managed smoothly. It has been observed that sometimes the clients have to wait for our team to arrive which gives a really bad impression of our company. From now onwards, a penalty of $50 will be imposed on any employee who arrives after the reporting time.

In addition, we have introduced a biometric system of attendance at the main gate which will shut down after the reporting time. Hence, no latecomers will be allowed inside the premises if they’re late and their salary for the day will be deducted in addition to the $50 fine.

We hope that the employees will cooperate with us and comply with the rules to ensure an efficient and professional work environment. Please feel free to contact HR in case of any further queries.

Regards,

Office management.

Size: 12 KB Word .doc File 2003 & later

Letter -2

Dear employees,

It has been observed that the employees are not punctual with the office timings. They do not take the reporting time seriously and arrive at the office space at least thirty minutes after the reporting time.

In addition, the footage from CCTV cameras revealed that many of you like to hang out at the reception and engage in chit-chat with your colleague which disturbs the decorum of the office and wastes everyone’s time. Every day at least thirty minutes to an hour is wasted in this activity before everyone settles down for work. 

We have decided to take stricter action against anyone who arrives late at work or wastes time gossiping at the reception before work. A warning letter will be issued every time a worker is late and after two warning letters, a fine of $100 will be imposed. This fine will not be waivable under any conditions and will be deducted from the employee’s salary.

We want to emphasize the importance of punctuality to the employees. Punctuality helps you achieve your targets in a timely manner.  We also wish to remind them that the salary is paid by the hour at our company. It is dishonesty with your company to waste hours which you are paid to work for.

We request everyone to arrive by 9 am from now onwards and be honest and respectable towards your work and regard the timings. Wish to see you all at 9 am sharp tomorrow! We wish you all the best.

Regards,

Office management.

Size: 12 KB Word .doc File 2003 & later

There is no way a business can flourish if its employees do not follow the golden rule of punctuality. Even a minute up and a minute down affect businesses. Apart from the daily routine of reaching the workplace in time, if the employees are not punctual, they are most expected to puncture the whole business since nothing could be done in time. No meeting in time, no commitment in time, no project in time, eventually everything would be upside down.

Therefore, it is important that the employees are advised to be punctual. It does not necessarily have to be done by the employer himself. The seniors of the workplace can advise juniors to be punctual. This letter can be written to the subordinates in order to advise them about punctuality.

Letter -3

Dear (Recipient’s Name),

I am writing this letter to you regarding the non-punctuality that I am observing continuously by some of you. I would like to remind you that we are in a business environment and in business environments being unpunctual is synonymous with becoming unemployed. Some of you reach the office late for which they have already been notified many times. Our projects also go beyond the expected time limit because of the non-punctuality that many of you are practicing.

I would like to advise you that this kind of behavior will affect you as well as the business. We would find other employees as alternatives but if you continue to follow the same behaviors, you will not be able to adjust anywhere in the business line since businesses require punctuality in any case.

Please take this advice and show some punctuality. I assure you a bright future if you do so. Be punctual! Thanks.

Your Name

[Senders Title] -Optional-

Size: 12 KB Word .doc File 2003 & later

Employee Workplace Leaving Announcement Letter

A letter of the announcement is written about the leaving of an employee when he/she leaves the workplace due to resignation/retirement or transfer to another place. Because such letters are about employees that have been working with the organization earlier, it is important to write them carefully and follow the particular guidelines that should be kept in mind while writing a letter of announcement about the leaving of an employee. It is important that;

  • Such a letter includes the mention of notable contributions and services of the employee.
  • A letter of the announcement of an employee leaving should never have the mention of unpleasant experience especially if they were the reason for the left of the employee. Remember that good employers not only welcome their employees with a good wish but also goodbye them in a courteous manner.

This letter can be used to announce the leaving of an employee.

1-

This letter is being written to inform you that Mr. [name], the [designation] from [department name] is immigrating with his family to [country name]. Hence he would be leaving us after [number] years of dedicated and honorable service. Mr. [name] is a valued employee and he would be greatly missed.

He joined this company on [date]. In all these years, we found him to be a very hardworking, dedicated, and loyal employee. He has been through all the ups and downs this company has faced over the years. His unwavering devotion and faith in our company and untiring efforts are truly appreciated. He has a lot of our flagship projects to his credit. His contribution to our company’s growth will not be easily forgotten.

We wish him all the best in his future endeavors.

Yours sincerely,

2-

Dear Team

I am writing this letter to inform you that I am leaving this office and [Date] would be my last working day in this office. I had requested the administration to transfer me to the [city name] branch. My application has been approved and I would be moving on the said date.

The reason for this move is my father’s ill health. He has been diagnosed with lung cancer and as the treatment for cancer is very aggressive, my father needs me by his side during this difficult time. His chemotherapy is starting next week so I need to wrap everything up and move as soon as possible.

Working in this office for the last [number] of years has been an honor and privilege and I am leaving this place with a very heavy heart. I have learned a lot here and have been very lucky to find some great mentors who not only guided me in work-related projects but gave me invaluable lessons in time management and work-life balance. My experience here would always guide and help me in my future projects.

Lastly, I would like to extend my best wishes to all of you for future endeavors. I would also request you to pray for my father’s good health and quick recovery.

Yours sincerely,

Size: 17 KB Word .doc File 2003 & later

3-

Dear (Recipient’s Name),

This letter is to announce the leaving of Mr. [enter name], who has been working at our company as [enter title]. He has been a hardworking employee and his creative ideas benefited us very much for which we owe thanks to him. Due to some personal reasons, he is leaving [enter company name] and will no more work with us.

We will indeed miss his company and now it is a very tough task to find an alternative to him. Nonetheless, we are sad about his departure but we wholeheartedly wish him good luck in future endeavors.

A farewell party has also been arranged for Mr. [enter name] on [enter date] so that we can say him a special goodbye. Please join in. Thank you!

[Your Name]
[Senders Title] -Optional-

Promotion and Transfer Announcement Letter of Employee

When an employee is promoted or transferred to another location or branch of the company all the employees are informed about it. This is partly to inform them of the promotion and partly to decide the alternatives of the employee or the work distribution that will be made after him in case no new employee takes his place.

1.

I am very pleased to announce that our Accounts Assistant, Mr. Henry Ford, has been promoted to Accounts Manager. Mr. Henry has been working with us for the past five years and has shown excellent dedication and work performance throughout this period.

Mr. Henry has been managing the accounts of our company well and has introduced a seamless and error-free method of accounting to the company. Thanks to him, we have been able to process the client payments and employee payroll with little to no difficulty. Keeping in mind his services and sincerity to the company, he has been promoted to the Accounts Manager position where he shall be overlooking the accounting operations of the entire division and mentoring junior employees.

In addition to this, he will be transferred to the head office in the Central state as his services are required there. We understand that all our employees have a strong bond with each other, and we will all miss Mr. Henry dearly. However, we must acknowledge that this transfer process is in the interests of the company and therefore we shall move forward with it.

Now, Mr. Sam Smith will be taking over in place of Mr. Henry until we hire a new Accounts assistant. Please join us in congratulating Mr. Henry Ford for this success. We wish him all the best for this new chapter he is about to begin in his life and hope to see him achieve even more at his new office.

Regards,

Office management.

Size: 13 KB Word .doc File 2003 & later

2.

Dear Office staff,

This is to inform you that Mr. Hanafi Mehmed has been promoted to the brand ambassador of our company ‘Organic Farm’ with effect from 1st December 20XX. Mr. Mehmed has been working tirelessly for the past six months for the promotion of our company. He has introduced our brand to many of his friends and family and has been marketing the product to his clients abroad too.

We had approached Mr. Hanafi earlier this year for our product promotion as he is an active socialite in the community and has many contacts. Since then, Mr. Hanafi has proved to be an excellent source of product marketing and has helped immensely in expanding our client base throughout the country. We are grateful to him for his service and congratulate him on his new position as a brand ambassador of our company.

As you all are aware that Mr. Hanafi Mehmed had been working as a social media person in our Suburb branch. He will now be transferred to the main head office branch from where he shall carry on his duties as a brand ambassador and will be working in unison with the marketing team.

We wish him all the best for his future, and we are excited to see what else he will do for the company as our brand ambassador. Please join us in the small celebratory event we have planned for Mr. Mehmed in the lobby area of our office. Hope to see you all there.

Regards,

Office management.

Size: 13 KB Word .doc File 2003 & later

The letter can be used to inform employees about the promotion of an employee who is also being transferred.

4.

We congratulate Mr. [enter name] on his promotion from [enter previous title] to [enter new title]. He will not work with us at the [enter branch] anymore instead he is promoted as well as transferred to [enter transferred branch]. His main duties there will include [enter description]. This will be a tough job but we have high hopes associated with him since he is a man of action and devotion.

As far as his vacant seat is concerned, I would like to inform all employees of the rank of [enter title] to submit their proposals if they are interested in taking this position. We will also entertain some proposals of the outsiders in order to fill this seat that Mr. [enter name] is vacating. For now, Mr. [enter name] who is currently [enter title] of the company, will take hold of the tasks and projects that were previously done by Mr. [enter promoted employee].

5.

I [Name], [designation] of [department] am writing to give you a very good news. Mr [name] is being promoted to [Title] and posted to [head office]. He will report on his new position on [date].

He joined us [number] years ago. In all these years, he has been a very hardworking, dedicated, and loyal employee. He joined as [designation], working his way up to [designation]. He has earned the respect of his colleagues and subordinates through his talent, intelligence, and hard work.

His excellent mentorship enabled him to build a formidable team that has taken on very competitive projects and made us proud. His open-door policy as department head has enabled his subordinates to contact him for all problems big and small and present their ideas freely and openly, creating a synergy that benefited the entire department. Needless to say, he will be missed.

Mr. [new name] has been appointed as the [designation] of [department] to replace Mr. [name]. All employees working in this [department/team], would now report to him.

6.

I [Name], [designation] of [department] am writing to give you the good news of Mr. [name] ‘s promotion. He along with all the new hires took the basic [name] course. In which he stood first and on the basis of this result he is being promoted to [name of designation] and posted to [department name] in [city].

His assessment results and attitude during the assessment are a reflection of his personality. He has proved himself to be a good team worker and his colleagues’ ratings have also been very positive.

Hard work and dedication are the harbingers of success. If he continues to work hard with a good attitude, no feat is going to be too big for him and we see him going very far.

Letter Announcing Death of an Employee’s Father

1-

I am writing to give you the sad news of Mr. [name]’s father’s demise. As you all know that Mr. [name] was working as [designation] in our [department name] for [number] years. Last year he had requested a transfer to take care of his father who had been diagnosed with Lung cancer. After a long and testing battle with the disease, he left for his heavenly abode on [date].

We request all of you to remember him in your prayers. You can contact Mr. [name] to offer your condolences on [phone number]. Also, Mr. [name] and Mr. [name] would go to the funeral service on behalf of the office. If you would like to join them, contact Mr. [name] latest by [time] [date].

Yours sincerely,

Size: 15 KB Word .doc File 2003 & later

2-

I am writing to give you the sad news that [designation] of [department name], Mr. [name] ‘s father passed away last night. He was suffering from [disease name]. He had been battling the fatal disease for [number] years. The late Mr. [name]’s funeral will be held on [time], [date] at [place].

If you wish to attend the funeral [prayer/service] please contact Mr. [name] on [phone number] or in-person before [time]. The company vehicle would be leaving on [time] at [date].

Also, Mr. [name] has been given a leave of [number] days. In his absence, the projects he was handling are being assigned to Mr. [new name]. Please meet your team leader Mr. [name] today by [time] for further information.

Yours sincerely,

Size: 15 KB Word .doc File 2003 & later

Letter -3

Dear (Recipient’s Name),

I am sorry to announce this news of the death of Mr. [enter name]’s father. He was suffering from [enter details] and passed away on [enter day], May his soul rest in heaven. I have had the opportunity to meet him once and I found him a very humble man. As Mr. [enter employee’s name] has informed, the funeral is scheduled on [enter date-time].

I request you all to attend the funeral gathering if it is possible for you. Also, please be present in the conference room on [enter date] at [enter time] to formally console Mr. [enter name] on the loss of his beloved father. We’ll also have a short prayer following that. Thank you!

[Your Name]

[Senders Title] -Optional-

Letter Announcing the Implementation of Smoke-Free Policy

Letter -1

As you all know that our company, Crescent and Co., is known not only for our excellent services but also for scenic beauty and natural landscapes. We strive to maintain the beautiful interior of our premises and for the past many years, we have preserved its beauty with flowers and greenery. We wish to provide an environment to our employees which are healthy and conducive for work.

Keeping this in mind, we have made some changes in our company policies to ensure cleaner office premises. These policies shall include a ban on smoking within the facility premises. The smoking ban shall be imposed effect from 1st November 20XX following which, no employee will be allowed to smoke inside the office buildings.

We have designated some areas outside the building which shall be indicated to you by your team leaders. The employees can smoke in the designated areas only during smoke breaks which will be a maximum of two times during a day. The smoke breaks may last for a period of a maximum of twenty minutes.

We apologize for the inconvenience caused by this policy to the employees who smoke. We want you to know that this was done with the best interests of our company and employees in mind. We hope that you all will abide by the rules and not violate the new company policy.

Please don’t hesitate to reach out to us in case of any further questions. Thank you for your cooperation.  

Regards,

Office management.

Size: 16 KB Word .doc File 2003 & later

Letter -2

Dear employees,

This is to inform you that a smoke-free policy shall be implemented on the premises of our Main office building with effect from 2nd November 20XX. We have implemented this policy considering the health conditions of many of our staff and workers who have recently recovered from Covid -19.

Many of our employees reported to have developed breathing difficulties due to the infection and are still in the recovering phase. The smoke and dust pollution in the premises causes them difficulty in breathing which in turn hinders their daily work operations.  

To provide a healthy and safe environment for all our workers, especially considering their medical conditions, we have decided to impose a smoke ban on the office premises with effect from 2nd November.

 The employees who smoke may smoke outside the office building at a distance of at least 30 meters from the main entrance. We are working on building smoking cafes around the office building where our employees may smoke during breaks if they want to. A fine of $50 shall be imposed on any employee caught smoking inside the office building.

We apologize for any inconvenience caused by this policy to the workers who smoke. Rest assured; our policies are always in the best interest of our employees. We hope that you will regard the new policies and take care of yourself and others around you.  Thank you for your cooperation in this matter.

Regards,

Office management.

Size: 16 KB Word .doc File 2003 & later

In order to run businesses successfully, there have to be rules and regulations that a business follows. The more a business environment is controlled by implementing policies, the more it creates a professional environment for the employees and the better it benefits the business.

Though the policies of companies are defined, there are some amendments and improvements that are made in the policies time after time. Sometimes, the policy that had already been made but was never implemented is announced to the employees for full implementation. This letter can be used to announce the implementation of a smoke-free policy to the employees.

Letter -3

Dear (Recipient’s Name),

We are continuously moving from better to best in the business sphere which is a great achievement for our company. This progress has also increased our responsibilities. We now have to focus more on our work as well as on our work environment. For this, we are beginning to implement the company’s policies more seriously.

All employees are notified that our smoke-free policy will take effect from [enter date]. From [enter implementation date], no employee will be allowed to smoke in the office. Please note that this rule is also for break hours.

Those employees who are in a habit to smoke can go outside the office premises at the specified places for smoking but no smoking within the office. In case anyone is seen smoking in the office, s/he will be charged for doing so.

You are requested to contribute to making our workplace a better and more professional business place. Thank you!

[Your Name]

[Senders Title] -Optional-

Size: 16 KB Word .doc File 2003 & later

Letter to Terminate Employment Due to Lack of Teamwork

#1

We regret to inform you that your contract of employment has been terminated with effect from 14th November 20XX. This termination was decided upon by the board of directors after carefully examining your previous performance.

You have been under probation for past two months as we had received several complaints from your team members regarding your professional attitude. There had been complaints of you not working well with your teammates. As you know that the sales department relies highly upon the teamwork of the members and your work has mostly been solitary.

You do not work well in a team and gave a hard time to your colleagues while completing projects. This causes discomfort amongst the team and effects the quality of the work output which in turn effects the company reputation. Therefore, we took this decision to terminate your contract.

We believe that you have a lot of potential and can work better in other departments where your talents can be appropriately utilised. The sales department in our company is just not a right match for you.

Please meet the manager at the HR department and discuss the benefits and reverence salary you will receive. We wish you all the best and hope to see you at a place which is a better fit for your abilities.

Regards

Alison Richards
CEO Richard corporation. 

Size: 15 KB Word .doc File 2003 & later

#2

Dear Ms Anna Maria,

I am writing this letter to inform you that your employment contract has been terminated due to lack of teamwork. You have consistently shown poor performance in last few projects as you do not work well with your team members. You do not share your ideas and work with your fellow team members which creates problems and ambiguity. We do not understand why you do not like to work in a team even when we have switched your team mates many times on your demand.

As you are aware that our projects require teamwork, and it is not possible for one individual to go his own way and try to manage things on their own. This attitude severely effects the work output and the office environment. Despite multiple warnings, you did not try to change your attitude towards your team members.

Owing to these reasons we have decided to terminate your contract. This decision has been made after careful consideration, based on your performance on last three projects.

Please collect your work experience letter and this month’s salary from Ms Julia in the HR department at your earliest. You may have a week to pack up your things and wind up your work.

We wish you all the best for your future endeavours. We believe that you can utilise your talents in perhaps another organisation which encourages solo work. You are very talented, and you can have a great future in the business world. Please don’t hesitate to reach out in case you have any queries.

Thank you

Mr Graham Reed

Manager Human Resource.

Size: 15 KB Word .doc File 2003 & later

The importance of teamwork cannot be negated especially when it is related to businesses. It is a team that makes a business or breaks it. A good and efficient team, therefore, can be called the backbone of the business.

Since teamwork requires the ability to work in collaboration with the team there are sometimes some employees that lack this ability. They may be efficient on one hand but fail to manage the teamwork bond. As when the team cannot work it affects the business, it is important to notify such employees or as a final solution terminate them to save loss to the business. This letter can be written to an employee in order to terminate him/her for the lack of teamwork.

Letter -3

Dear (Recipient’s Name),

I am sorry to inform you that even after having the last meeting with you regarding your performance issues, I observed no change in your strategies. I have been telling you repeatedly that our company is in desperate need of teamwork which you are not doing successfully. Moreover, your personal disputes with your colleagues have worsened the situation.

Even though I tried to give you as many chances and warnings as I could no serious step was taken from your side. I am left with no other choice. Our company cannot afford this kind of behavior so you’re being sent this termination letter.

You can collect your salary by the end of this month. Also, please submit all official documents and cupboards keys to my office before leaving. Thank you!

[Your Name]

[Your Title] -Optional-

Encouragement Letter to Employees to Increase Sales

The purpose of this letter is to encourage an increase in company sales by the joint effort of all employees. As you all are aware the sales at our company have been at an all-time low for the past few months.

The COVID pandemic has severely affected our sales as a movement has been limited due to lockdown and restrictions. The company has been suffering financial losses and it has also affected the wages of our employees.

We want to encourage you all to come up with strategies to increase sales. Last month we tried the ‘buy one get one free offer for one of our products. This month we have planned a fifty percent discount coupon for the third item on the purchase of two items at full price.

We encourage all employees to introduce our offers to customers through social media and in-person advertisements. We also want you all to come up with any new strategies that you think might be useful for an increase in sales.

We will offer the ‘Employee of the month’ title to any employee who successfully generates the highest sales of the month. An employee of the month will also be awarded a financial reward for his performance.

We hope to see a better performance this month by our employees. Please don’t hesitate to reach out to us in case of any queries.

Regards

Office management.

Size: 13 KB Word .doc File 2003 & later

#2

Dear Mr. Jonathan Reese,

Good day. As you know, our company has been experiencing a decrease in sales lately. We have observed a lot of competition from other companies who are offering similar services as our company. We have also noticed that many companies have copied our promotions and strategies to increase their sales and it has worked in their favor.

We have had our personnel working on bringing our sales up and coming up with new strategies. The company wants to keep the new strategies private and only share with the relevant team as to avoid our competitors from copying our work again. As the senior sales manager, we want you to also come up with new plans and campaigns which will help increase our sales.

Previously we had tried social media channels to advertise our products and services which helped with the sales a lot. This time we want you to help come up with more creative ways whereby we can attract more potential clients.

As an example, have a look at one of our competitor companies, Moorland, that linked their products with the cricket craze that has been going on recently. This caught the eye of many cricket lovers which then helped their company gain more exposure. We want you to come up with something similar too where we can use a fad to promote our products.

Please reach out to us with any ideas you have regarding this. We will have a meeting tomorrow at 10 am to discuss all this with the sales department.

Please communicate this to the team and make relevant arrangements. Please reach out to us in case of any queries.

Regards,

Office management.

Size: 13 KB Word .doc File 2003 & later

An employer is enough fortunate if he finds good employees since one having passionate and hardworking employees is most expected to leave his competitors behind. One finds such employees are his luck but one continues to reap from the efficiency of his workers is his strategies.

Employees work but they want their work to be appreciated and recognized too. There also come times when they want to be encouraged and uplifted. An employer is not only supposed to give the order to his workers. He also has to encourage his employees time after time to reach certain goals and improve the company’s progress. It is, therefore, important to write encouraging letters to employees time after time so that the goddess of good fortune keeps on favoring you. It’s a good employer’s strategy. Yeah!

This letter can be used to encourage an employee to increase sales.

Letter -3

Dear (Recipient’s Name),

Congratulations! I am very glad to say that [EMPLOYEES NAME] the [enter employee’s title] of the company doing very well. The sales of our company have increased by [X]%. We have already crossed our expected goal and for this, I appreciate your effort but since you know in businesses, there’s no limit when it comes to progress.

I believe that we can further increase our sales as we are still left with a quarter of the month. I encourage you to keep giving your best and increase the sales. Our next goal is to make sales of [enter amount] within this month.

I’m sure you can do this. Great job!

Letter to Criticize an Employee for the Breach of a Policy

Letter -1

I am writing this letter to inform you that you have been in direct violation of a company policy. We have been informed that you have been using office stationery items for your own personal use and have taken several items home which were office property.

These items are missing from the inventory and were reported missing to HR by the relevant department. As you are aware it is mentioned in the contract that employees have no permission to utilize any office items for personal use and are not allowed to take office property to home.

Therefore, we are issuing you a warning letter for this breach of policy and after two warnings, you will be issued temporary suspension from the service.

We wish to see you in the HR office by tomorrow and discuss this matter. Please return all the office items to us or pay their relevant amount to the HR office.

In addition, we also want you to sign the document stating that you took the items from the office and will return them as soon as possible.

We advise you to be careful in the future regarding company policies as we have never been lax about them and expect our employees to take them very seriously too. We hope that this stern word of warning will be taken seriously, and this action will not be repeated.

Regards,

Office Management.

Size: 26 KB Word .doc File 2003 & later

Letter -2

Dear Ms. Anna Blake,

I am writing to inform you that you have been found in direct breach of company policy and have been reported to HR. It was communicated that you have used the company vehicle without authorization and did not inform the relevant department either.

As a result, the asset had been reported missing for an entire day which has created problems for us. We are warning you to not repeat this action again as this is a direct violation of the company policies.

You have been communicated the policy in detail earlier as well, nevertheless, I have attached a copy of it with this letter too for your reference.

As a result of this breach, you have also been issued a warning letter. We must inform you that after two warning letters, your contract shall be suspended until further notice. We advise you to please take the company policies very seriously and to never breach them again or else strict action will be taken against you.

In addition, you must visit the HR office tomorrow and sign a document with us stating that you have been using the company asset without permission. You will also state that you take full responsibility for any damages that might have been incurred to the property during its unauthorized use.

We hope that you will pay heed to this warning and make amends. We hope to see you tomorrow in our office to discuss this.

Regards

Senior HR manager.

Size: 26 KB Word .doc File 2003 & later

Businesses can’t run without rules and regulations so when borders of policies are crossed, it affects the whole business. Since employees are bound to keep themselves within the rules of the company, they should be notified if they breach policies.

A company has to be strict here since it is not only the employee who will get the effect of it rather the whole company environment. Sometimes, the employees only have to be notified not punished. In a professional environment, being criticized is something serious.

A letter to the employee in order to criticize him for the breach of a policy should thus be written in a serious, formal, and a little warning tone. The advantage of practicing the use of such letters when required keeps the employees well within the boundaries of the company’s policies.

Letter -3

Dear (Recipient’s Name),

I hope that you were provided with the employee handbook at the time you joined the company and you must also have signed the statement of understanding with the company before joining so I have no doubt that you are well aware of the company’s policies and the ways our employees are supposed to behave.

You are continuously breaching the company’s policy of [enter policy]. You are not supposed to do this. This is affecting us and the work environment so please abstain from such behaviors as I don’t find myself tolerant enough to allow you this. I hope to not write such a letter to you again in the future.

Follow the company’s policies. Thank you!

[Your Name]

[Senders Title] -Optional-

Letter to Compliment Employee’s Performance

One of the things that humans crave is appreciation and to be complemented. In day-to-day business work, not all employees perform the same. Every business has different kinds of employees and while some perform on average, there are others that work exceptionally. It is, therefore, important to differentiate the hard workers from average workers by complimenting their performance.

A compliment letter to an employee for his performance is written for the same purpose. In a compliment letter, the employee should be complimented generously as it is a known fact that compliment letters help improve the performance of employees to even better and encourage other employees to work hard. Therefore, all mature bosses never forget to compliment their employees for their hard work. The letters given below can be used to appreciate an employee for his performance.

Letter -1

I [Title][name] am writing to you about the events that took place on [date] when your team leader, Mr. [name] was taken ill on the Day of the audit team’s arrival. You not only stepped in promptly to cover for him but the way you conducted yourself and handled your responsibilities is admirable. Your dedication and loyalty are much appreciated.

An organization grows only when the employees work together as one and own it. Your professionalism and cooperative attitude has made you a favorite among your colleagues. A good team can achieve much more than individuals working on their own which is why we highly encourage and admire team spirit in our [organization]. Keep up the good work!

Yours sincerely,

2.

I [Title] [name] from [department name] am writing to you to congratulate you on your performance in the Basic Training course. This is the first course which every new employee has to take. The skills you have learned in this course, if properly applied would help you throughout your career.

You have stood first in a group of [number] new recruits. Your performance both in the written and demonstrative tests is commendable. All your instructors have very good things to say about you. You have also been presented as a team player which is something we really value in this organization. Based on your score in this training, we have decided to assign you to our [name] department, this assignment is both a reward and a responsibility. We are sure that you would continue to impress us with your hard work and dedication and prove yourself to be worthy of the trust put in you.

With regards,

Yours sincerely,

Letter -3

Dear (Recipient’s Name),

Congratulations! I am glad to announce to you that as the [enter employee’s title] of the company, you’re performing brilliantly. Your performance has remained exceptional throughout the [year/month]. Your hard work and devotion have brought many successes to the company and we are continuously progressing to maintain a better place in the business world.

I admire your capabilities and your exceptional performance. For all this devotion, you deserve a bonus this month. Thumbs up to you for becoming an exemplary employee for the rest of the crew!

Please keep up the good work. Thank you!

[Your Name]
[Senders Title] -Optional

Size: 15 KB Word .doc File 2003 & later

Congratulation Letter to an Employee on His Job Anniversary

Employees join business employers at different times so the period of service of all employees is different. One of the ways to encourage and appreciate employees is to wish them their work anniversaries. This is a great way to boost their energies.

A letter of congratulation to an employee for his job anniversary should have courteous and generous wishes and a mention of the notable services that the employee has been doing in that period. It is like telling your employee that you remember their contributions to your business and admire them.

The letter may include the announcement of a bonus with salary for the employee or the mention of a gift that is being sent to him with the letter. These are little things that matter. Not only for the employees but eventually for you and your business since your employees perform even better when admired.

1-

Dear Mr. Darren,

Today marks your fifth work anniversary with us! I would like to congratulate you on your achievement on behalf of the entire woodwork company. Five years of experience in a company is a significant landmark and it shows your sincerity and commitment to your work.

We acknowledge all the hard work you have put in your job over the years and have managed over two dozen projects during this time. Our trust in your abilities has only strengthened during this time.

Many interns and lower staff were also trained by you over the years and each of them had good things to say about you and the company. We would once again like to congratulate you on your outstanding achievements!

As a gesture of goodwill from our side, we would like to offer you a small gift. We have decided to offer you a bonus from the company. We have enclosed the cheque with this letter and hope that you will like this little gesture from our side.

We hope that you continue to benefit from your service in the years to come and that you will continue working with the motivation and dedication you have always shown at work. We also hope that other employees will get inspired by you and work with the same zeal as you always have!

Best regards,

Office management.

Size: 16 KB Word .doc File 2003 & later

2-

Dear Mr. Angelo Simpson,

You have successfully completed ten years of service with us today. We would like to congratulate you on your outstanding performance and consistent output. You have contributed to the success of our company in many ways and have always given due importance and respect to your profession.

Punctuality is one of your most commendable characteristics and you have been chosen employee of the month several times because of your punctuality. Not only have you have always been to work on time but also take minimum leaves to ensure that the work gets done on time.

We are indeed proud of you as our valuable employee and a mentor for junior workers. Many of our workers have been trained by you who have also proved themselves, hardworking dedicated employees, as you always have been.

We want to extend our goodwill and give you a small token of appreciation from the company. We have arranged a one-week vacation for you and your family to Turkey. The details of this are attached with a separate document. This is a small present from our company to reward you for your outstanding achievements.

In addition, we have decided to give you a ten percent increment in the salary with effect from this month. Please come to HR as soon as possible so we can sign the new salary agreement. We hope to see you with us for a long and we are excited to see what you will do next. We wish you continued success in the years to come.

Regards,

Office management.

Size: 16 KB Word .doc File 2003 & later

3-

Dear (Recipient’s Name),

Many congratulations! It’s your [3rd, 4th, etc.] job anniversary at the [enter company]. It has been a great company with you all these years. You have been putting honest efforts into your work for which I really admire you. On this day of your work anniversary, I would like to specially make mention of your services for the company last year at [enter details]. I am of course fortunate to have you at the company. Please accept my heartiest congratulations and this small gift to add to my felicitations. Thank you!

[Your Name]

[Senders Title] -Optional-

Approval Letter for Extended Leave Request

Work leaves are seldom appreciated. A good employee is thought to be the one who takes the least leaves. Pardon me if I am generalizing things but I guess I am right. Since employees are humans, they have needs, emergencies to encounter, events to attend and celebrations to make, they want to go off and this is why nonetheless how hefty the workload of a business is, work leaves are granted to employees.

Usually, a company declares in its work policies the number of maximum work leaves that it would allow to an employee.

Sometimes, when an employee is on his leave, there come situations that make the ground for the extension of leave. It could be an emergency, the death of a loved one, climate issues barring traveling, etc. In such a situation one should request an extension in the leave.

It is upon the employer to respond to the leave extension application after analyzing the situation that a person is in and grant the leave if he finds that the employee is right in asking for it. The tone of an extended leave approval letter should remain mild as in most cases, the letter is written in an unexpected situation and there’s no use in being harsh to an employee for circumstances beyond his control.

Letter -1

Dear (Recipient’s Name),

I am writing this letter to you regarding your application for an extension of vacation leave that I received on [enter date]. The reason for the extension that you mentioned in the letter was [enter reason]. I found your reason convincing since this situation was unexpected for you.

Therefore, your leave has been extended by [enter no. days]. You’re expected to be back to work on [enter date].

Hope to see you in the office on [enter date]. Take care!

Letter -2

Dear Ms./Mr. [Name Here], It is to inform you that your leave extension of [X] days from [DATE] to [DATE] has been approved by the management due to the circumstances you are facing. You are requested to sign this letter for approving the fact that you will not be requesting any short leaves for 3 months after this extended leave and you will be ordained to inform your supervisor of any financial or physical assistance by the company in these days.

Kindly provide us with your contact details if changed meanwhile and do provide the company with your performance details of the current month.

Kindly, be on time after the leave extension and keep in contact with your supervisor for assistance. Thank you!

Size: 19 KB Word .doc File 2003 & later

Letter -3

Dear Ms. [name]

I [title] [name] am writing this letter to inform you that your request for an extension in your maternity leave by [number of days] on compassion grounds, has been approved. As per company leave policy, you had earlier applied for [number of months] maternity leave from [date] to [date], which had been duly approved by the Department Head.

You were expected back in the office on [date] but we received your application requesting an extension. The reports you had attached with the application have been seen and your medical condition warrants an extended period of recuperation.

We understand that no parent can pay attention to work when his/her child’s life is in danger. Your newborn’s health condition will improve (God willing) and till then you should focus all your energy on the child. You have all our prayers and we will be more than happy to extend any kind of assistance, besides extending your leave.

Praying for your baby’s good health,

Yours sincerely,

4-

Dear Mr. [ name]

I [title] [name] am writing to inform you that your application for extending your leave has been considered and approved. The organization sent you for Doctorate in [name of field] on [date]. You were given leave for study for [number of years] years. We have been going through your progress reports and really appreciate your work and your pace. Your research paper published in the prestigious journal [name of journal] was a source of pride for our organization.

We received your application and the research you attached. After going through your work, we feel that this seems to be a very promising line of research and we would like you to continue working in this direction. You have been granted leave for [number of months] month.

Wishing you all the best for the future,

Yours sincerely,

Letter to Appreciate Efforts of Employee at Product Launch

One of the things that we crave, being humans, is appreciation. Julia A Carney in her poem little things points towards the importance of little things that we ignore; appreciation is one such little thing that we ignore in our lives. It does not take any effort and money to spend appreciating others for their good things.

It is a well-known fact that appreciation encourages the appreciated person to do even better. The importance of appreciation in the business sphere cannot thus, be ignored since businesses want not better rather the best. Writing an appreciation letter to your employees can do miracles for you.

If an employee is appreciated by the employer or any other senior staff, he is fueled by a positive motivation to come up with even better work. Contrary to this, if employees are never motivated by appreciation, feel discouraged and eventually end up working on average. Whenever you find them doing great, appreciate them right away by writing a letter of appreciation to them. This letter given below can be used to appreciate an employee for his effort at the product launch.

Letter -1

I [Title] [Name] from [department name] am writing to you regarding your efforts in arranging and managing yesterday’s mega launch event of the new [product name]. The importance of these events cannot be denied. They not only showcase the new product but also help in building the company’s image and gaining new customers.

 We are fully aware of the effort that goes into planning, arranging, and executing an event of this scale and magnitude. Your hard work and dedication are the reason you were assigned this task and we are very proud of the way you shouldered this responsibility. If you continue working like this, the sky is the limit. Keep up the good work!

Yours sincerely,

2.

I [Title] [Name] from [department name] want to congratulate you on the success of the mega event held on [date] to launch our new [product name]. Research and development, production, and assembly, in short, all the steps are important but the most important one in today’s visual world is marketing. Launch events are a very vital part of that process.

The launch event has firmly established our product in the market and showed the competitors that they are in for a tough time. The number of people who pre-booked the product is proof of the success of the marketing strategy.

We really appreciate all the hard work and diligent labor you have been putting in for months. As a token of our appreciation, we have decided to give you a bonus this month. Stay motivated!

Yours sincerely,

3.

Dear (Recipient’s Name),

I cannot appreciate you enough for your extraordinary efforts at the product launch on [enter date]. Thank you very much for making the launch successful. You managed everything professionally [enter some detail]. As an employee, your work has always been satisfactory and you never gave a single chance to complain. I find myself fortunate to have a hardworking and passionate employee like you at my office. I also have good news for you. Your salary has been increased. You’ll receive the increment letter soon.

Very well done! Mr [enter name]. Please keep it up. Thank you!

[Your Name]
[Senders Title] -Optional-

Size: 15 KB Word .doc File 2003 & later

Letter Announcing Annual Employee Holiday Luncheon

Letter -1

We would like to inform you that we have arranged an annual employee holiday luncheon which will be held on 3rd November at 2 pm. This letter is a personal invitation to you to attend the event.

We have invited a musical band to perform for the event and hired Hanna’s Catering service for the food. The luncheon is invitation only so please don’t forget to bring your invitation card along. Every employee can bring one guest along, but we should be notified in advance of the guest’s details. The event will start at 2 pm so we hope that you will be there on time.

We know that the past few months have been hard on all of us owing to the pandemic. We understand the stress everyone had to go through as almost all the work activities were shifted online. As we get back on track slowly, we want to take a moment to relax and enjoy.

We have organized this event to help everyone reconnect with each other. This event is for the employees of all departments so you will have the opportunity to meet each other and connect.

We would like to keep the dress code for the event semi-formal however employees are free to dress as they wish.  Please notify us of your availability and your guest’s details at your earliest so we can make respective arrangements. Hope to see you all there!

Regards,

Office management.

Size: 16 KB Word .doc File 2003 & later

Lettter -2

Dear employees,

After the success of last year’s employee holiday luncheon, we have decided to make it a tradition and we will be having the same event every year from now on. This year’s annual holiday luncheon will be held on 20th December before the holiday season. The event will be held on the last working day before the Christmas holidays. Please feel free to bring your spouse and children along to the event.

The event will be filled with musical performances and great food! The employees may bring a dish of their choice to the event. We encourage you to bring a dish that represents your culture so everyone can have a chance to try different cuisines. The event will commence at 3 pm so make sure to be on time.

To make this event exciting and even better than the last time, we have decided to add a Christmas tree. You can bring a toy or any decoration to be put on the Christmas tree. This tree, with all its decorations, will be displayed in the main office building.

Moreover, if any employee wants to volunteer for a singing performance, they may do so by informing us in advance. The employees are requested to forward the details of their guests at their earliest so the office manager can take care of all the necessary arrangements.

Please follow the dress code which is back and semi-formal. Feel free to reach out if you have any questions. Hope to see you all there!

Regards
Office management.

Size: 20 KB Word .doc File 2003 & later

It is said, ”All work and no play makes Jack a dull boy”. This adage refers to continuing working that makes a person not only bored but also boring. No matter in what sphere an employee works, being human, everybody wants to have some time where work is at least not a matter of discussion.

Employees who work under loads of pressure all the time find holidays and treat enough blessing. Such letters announcing treats and holidays are letters of joy for them. A letter to announce the annual employee holiday luncheon is one such letter that allows dull Jacks to refresh themselves. Even though this is a business letter, it has to be written in a little informal and light tone since it is about some off-to-work announcement.

Letter -3: Short Form

Dear (Recipient’s Name),

This is to announce that the annual holiday luncheon is scheduled on [enter date]. Just after 3 hours of formal office dealings, we’ll wind up all work and will then have some entertainment. You can expect a movie afternoon. All the staff will be served with tantalizing lunch afterward. Our sponsors this year are [enter sponsors].

All employees are requested to join the upcoming holiday luncheon since this is organized for you and your enjoyment. We want you to get yourself refreshed by such a kind of off-time get-together. Nonetheless, those who are unable to join are requested to inform Mr. [enter name] who is managing the whole setup and schedule for the annual holiday luncheon. Thank you!

[Your Name]

[Senders Title] -Optional-

Size: 18 KB Word .doc File 2003 & later

Vacation or Leave of Absence Approval Letter

Letter -1

We have received your application for leave for an end-of-year vacation with your family. We are glad to inform you that your application has been approved. The company shall grant you one month’s leave from 10th November 20XX till 10th December 20XX.

You have been a hardworking and dedicated employee of this company and have worked with commitment and zeal on all the projects assigned to you. Keeping that in mind, we have decided to pay you a full salary for this month so you can spend time with your family without worrying about the finances.

We expect you to join back by 11th December and notify us in case there is an emergency, and you are unable to join the office by the given time. We also wish to inform you that the paid leave will apply only for the period of one month, after which the salary will be deducted as per company policy. You will have a period of one week to join back before your contract is suspended.

We have handed over your responsibilities to Ms. Katherine Bailey during this time. Please coordinate with her and explain the tasks to her so the company operations are not interrupted. Please provide an emergency contact number for us to stay in touch in case there is a contingency. We wish you all the best and hope to see you back soon.

Regards,

Office management.

Size: 15 KB Word .doc File 2003 & later

Letter -2

You notified us on 5th November 20XX about an urgent medical leave you require as you have been tested positive for COVID-19. I am writing to inform you that your application for leave has been accepted and you have been granted paid leave from 6th November till 30th November 20XX.

You will be paid full salary for this period and the company will also support your medical bills up to a certain limit, details of which are attached with this letter. The company requires regular reports from your medical professional for updates regarding your health and hospital expenses. In case you need to extend your leave beyond the agreed time, you must notify us at least four days prior.

You are not required to work from home or participate in any office activities during this time. However, in case of emergencies, you may be contacted by our staff after getting permission from your medical professional. Mr. Roberts will be looking after your work in your absence.

We also wish to inform you that if you do not join the office by the end of your leave and do not notify us of an extension, your contract shall be considered temporarily suspended. You shall have three days’ time to contact us, after which it shall be terminated, and you may re-apply for the position at a later time. We wish you a speedy recovery and hope to see you soon in good health.

Regards,

Office management.

Size: 15 KB Word .doc File 2003 & later

Leave of absence is different from the usual leave as the leave of absence is a long term of time that an employee takes while a usual leave from work is a short-term absence. In this time of increasing competition, employees have been loaded with more work.

A time comes when an employee seeks to refresh himself, give time to his family, enjoy a vacation, or take time off for work just to stop a continuous workload. In such cases, an LOA or leave of absence is the solution. Companies have their LOA policies defined.

So, in most cases, if a request for the leave of absence of vacation complies with the policies, it is granted. An approval letter for vacation or leave of absence should be written in a little informal and light tone. Since the employee wishes to seek refuge from the tensions of work, it is better to Goodbye him assuring that he has been granted leave happily and as his due right so that the employee could enjoy his off time.

Letter -3

Dear (Recipient’s Name),

I had a meeting with you regarding your leave of absence on [enter date] and I have also received your written application. You have been working very hard since the past [enter period], I find it your due right to take some time off from work. In compliance with the company’s policies and your requested time period, I am hereby granting you a leave of absence for [enter period]. Hope to see you back in [enter month].

Take your time. Enjoy!

Christmas Holidays Work Schedule Announcement Letter

Letter -1

As you know Christmas season is approaching and everyone is busy preparing for their holidays. I would like to inform you all that we have prepared a Christmas holidays work schedule which will include five working days and ten holidays for all the employees.

The schedule of work will be different for everyone as we must compensate for the alternate work schedule of the employees. I have attached the new work roster with this letter. Please be mindful that this is the first draft of the schedule, and it can go through further changes. Please have a look and go through it carefully.

We have tried our best to satisfy all the employees in terms of fair distribution of work and leaves. We have always strived for impartial decisions and fair distribution of tasks. In case any employee has an issue with the schedule or wants to request a change, please contact the undersigned as soon as possible.

We understand that our employees want to spend quality time with their families, and we support this notion fully. Therefore, we carefully curated this schedule and are confident that this list will cover all the office requirements as well as provide enough time for the employees to spend with their families.

Please be informed that if we do not receive any change requests by the end of this week, this draft shall be considered final, and no further changes will be accommodated. In case of any queries, please reach out to us at your earliest.

Regards.
Office management.

Size: 13 KB Word .doc File 2003 & later

Letter -2

Dear employees,

We at Chestnut organization would like to wish you a merry Christmas and happy holidays. We are aware that the Christmas holidays are approaching, and everyone is excited to get together with their friends and family. As you all already know, our office operations cannot cease, and we must come up with a schedule to compensate for the employees who will be on leave. The office management has devised a tentative schedule for the Christmas holidays which will span over three weeks.

Every employee will have to attend work for 5 days during these three weeks and the schedule for it is attached with this letter. You are all advised to go through this schedule carefully and mark the days when your presence is needed in the office.

We have tried our best to keep this working roster fair and distribute the work to ensure that everyone gets sufficient time off for the holidays. However, we do realize this schedule may coincide with your plans so you may contact the HR office in case you wish to make changes in the schedule.

Please make sure to get back to us as soon as possible as this list will be considered final by 1st December. Any changes needed shall be accommodated if reported before 1st December. We appreciate your support and cooperation in this matter. We wish you all a happy holiday season and a happy new year!

Regards,
Office management.

Size: 13 KB Word .doc File 2003 & later

Letter -3

Dear (Recipient’s Name),

All employees are notified that the Christmas holiday work schedule has been announced. You’ll receive copies of the schedule in your office. We know that holidays are for enjoyment and all of you want to have time with your families, this is why after looking at your applications regarding what time you should be called for work during holidays, this schedule has been made. We have tried that all of you get the equal opportunity to enjoy Christmas.

In case you want changes in your schedule please contact before the Christmas holidays begin. No change will be made after that. Thank you and happy holidays!

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