Category: Letter to Employees

Letter Informing the Employees about Office Closing 0

Office Services Letters

Requesting reservation for conference room I would like to request use of Conference Room A or B on Tuesday, April 30, from 1 p.m. to 2:30 p.m. For a team meeting to discuss an upcoming product launch. We will be using a laptop for a PowerPoint presentation and have requested use of an LCD projector from Information Technology. Announcing policy for reservation of conference rooms Conference Rooms at [Company Name]...

Letter to Reprimand an Employee for Violating a Company Policy 0

5 Common Policy Letters from HR to Employees

Invitation to retirement party The mailroom staff has planned an informal party for Eddie Brizzard, who will be retiring from [Company Name] after nineteen years of service. All employees are invited to stop by on June 30, beginning at the close of business hours at 5 p.m., to wish Eddie well (and share in a piece of a chocolate cake shaped like an oversized box of office supplies, crafted by...

Disagreement Letter Concerning Employee’s Layoff 0

Accounts Payable Department Letters to Employees

Clarifying policy on general expense accounts To reduce the expense of photocopying and storage of paper documents, the Accounts Payable department would like to encourage all staffers to submit expense account forms in electronic form. Here is our suggested method: Scan all receipts as PDF files Store the PDF file in an electronic folder on your computer Fill out the online expenses report located on the Accounts Payable website, and...

Letter for Approval of Office Equipment Expense 0

Office Supplies and Equipment Use Letters

Policy advisory on office supplies All employees are advised that orders for office supplies must be placed with the approved vendor. [Company Name] has negotiated contracts with most of the major local and national supply companies. If a particular product is not available through an approved vendor, please contact the Office Services department and request assistance in obtaining preferred pricing. The Accounts Payable Department will not authorize payment to unapproved...

Acceptance Letter for Lunch Event 0

Transportation Related Notices & Policies to Employees

Announcement of Parking Policies The [Office Services] department has issued revised regulations for the use of the company parking lot. The full set of rules, which are now incorporated within the employee manual, can be found by visiting the [Office Services] website and clicking on the “Parking Lot” icon. Here are the highlights of the regulations: Every vehicle must be registered with the [Office Services] department, and employees must affix...

Letter announcing office closing due to financial problems 0

12 HR Department Letters to Individual Employee

Acknowledging letter of resignation We have accepted your letter of resignation, effective June 1. You have been a valued member of the [Company Name] team, and we wish you the best of luck in your next endeavor. You will continue to receive your salary through your last day of employment. Your final paycheck will also include the cash value of any accrued and unused vacation time, following the provisions of...

Complaint letter against defective product 0

HR Department Letters to Staff

Internal announcement of new executive I am pleased to announce that David Ramirez will be joining [Company Name] as vice president for investor relations, effective October 1. We are very excited to welcome David to the [Company Name] team. He has worked most recently as a senior assistant to the chairman of the board of a major Chicago plumbing fixture manufacturer and has a total of sixteen years of experience...

Approval letter to attend a training session 0

Approval Letter to Attend a Training Session

An approval letter to attend a training session is written when you want to inform the reader about your consent for him to attend the training session. There are many training sessions which are held by many training organizations to train the employee working in different companies. These sessions require the employee to take some time off. The employee may have to take a short or full day leave from...

letter for delegating task to someone during absence 0

Letter for Delegating Task to Someone during Absence

This type of letter is specifically written for one person whom you want to assign the task. Make sure that you have added all the details related to the task which you are going to delegate to the reader. You can also include the instructions to get the task done. Adding the subject in the letter can grab the attention of the reader and then he will read the letter...

Letter Announcing a Monthly Sales Meeting 0

Letter Announcing a Monthly Sales Meeting

The monthly sales meeting is conducted to have a detailed review of the sales which have been made by the company in the whole month. The sales meeting is usually conducted to check whether the sales of the company are increasing or not. This type of meeting is usually conducted each month and the announcement of this meeting is made well before time. Adding the subject in the letter is an...

Letter to Cancel Meeting for Housekeeping 0

Letter to Cancel Meeting for Housekeeping

When you have decided to cancel the meeting, and want to write the letter, then you should know that what are the primary components which are to be included in the letter. This type of letter is written when you want to cancel the meeting because of any reason. When you should cancel the meeting because of your own personal matters, then the tone of the letter should be requesting....

Upcoming event discussion invitation letter 0

Upcoming Event Discussion Invitation Letter

There are many events which are set up by a company. To make the event successful, the company invites several people particularly staff members of the company to come and discuss many matters with each other. The discussion before an event opens the mind and the events become manageable. The invitation letters are written to invite all those people to whom the letter is sent. The invitation letters are also...

Monthly Meeting Announcement Letter 0

Monthly Meeting Announcement Letter

Monthly meetings are arranged in almost every organization to have a review on the performance of the company and the staff throughout the month. The meetings are arranged once in every month. This meeting is usually expected by the staff member and the purpose of writing is to remind the staff and other stakeholders about the meeting. Adding the subject in the letter makes it easier for the reader to...

Letter to Call a Meeting to Discuss Management Issues 0

Letter to Call a Meeting to Discuss Management Issues

Sometimes there are a lot of management issues in an organization that the owner decides to set up a review meeting to discuss all the matters. The letter can be written to all the concerned people to attend the meeting which is being conducted for discussing the management issues of the company and for sorting them out. The letter should express your concerns about the management issues of the company....

project feasibility study invitation discussion letter 0

Project Feasibility Study Invitation Discussion Letter

This letter is required to be written when a company has planned to start a project and want to start the project feasibility study. To conduct the study successfully, it is required that all the staff members of the company particularly those people who are participating in the project feasibility study should discuss the matters related to the study so that the study can be made successful. You should add...

Letter to call monthly meeting to review strategies 0

Letter to Call Monthly Meeting to Review Business Strategies

Every company has some business strategies based on which the company progresses. It is very important for the staff members and all the stakeholders of the company to keep the check on all the strategies applied by them to see whether they are going well or not. A business strategy has a direct impact on the success or the failure of the company because of which, several meetings are conducted...

Letter to Call a Meeting for Office Problem 0

Letter to Call a Meeting for Office Problems

The letter is usually written when an organization is facing lots of problems and the stakeholders of the organization want to sit together to discuss the matters so that any solid solution can be found. The letter should be written in serious tone since it is conveying a very serious message to the readers. The tone of the letter should be polite and soft and it should express real concerns...

letter motivating employees to increase the sales 0

Letter Motivating Employees to Increase the Sales

The motivational letters can make a big difference in the performance of the employees’ working in an organization. There are many departments in an organization out of which the sales department is the most prominent and important department. The success of the sales department of the company can bring a big turnover in the economy and in the financial aspects which is why every organization is very much concerned about...

letter announcing an employees sports event achievement 0

Letter Announcing an Employee’s Sports Event Achievement

The best and most important thing to boost the performance of an employee in any organization is to appreciate the employee. The feelings of trust are developed between the staff and the management. The letter gives the feeling to each individual that the management is really interested in their lives and in their achievements. State the name of the employee in the letter and if you want more, then you...

Employee training session announcement letter 0

Employee Training Session Announcement Letter

It is the desire of every company and a business to train its existing employees. Many companies make the hiring of the employees based on their training, however, if the employees are passionate but not trained well, the company can itself start the training program to train them for the future so that they can develop in their professional and personal life as well. When a company has decided to...