A collection of formal, official and professional letters
Sample -1 I, Robert Morris, working as an advocate in civil courts of North California, sending you this legal notice after receiving instructions from my client, Mr. Rajesh, CEO of [ABC] industries, in response to your non-compliance with the order which was placed by him on [date]. You are hereby notified; That my client entered into an agreement with you on [date] to establish good business relations with your company....
Sample -1 Re. Revealing the Dissatisfaction and Disappointment with the Salary Package Granted w.r.t. Notification No. 0932-D9 Contradicting the Scale Value of the Group Dear Sir, I am extremely disappointed with the erroneous calculation of the degree of payment in accordance with the pay scale value. I was recruited as an Assistant Textile Designer on the scale of ST-10. The scale of ST-10 is equivalent to the Federal Employment Scaling...
A justification letter for not meeting the targets is an explanation letter that is written to the boss of the firm to state the valid reasons for not being able to meet the cut-off date and to make sure that the compensations will be made accordingly. Sample -1 This letter has been written to you to present my genuine regrets for not being able to meet the deadline for the...
Sample -1 Re. Notification Regarding Temporary Hiring Freeze due to Instability in Business and Economic Ballgame w.r.t Ad. No. 3490/D780 Dear Candidates, I am writing this letter to notify you about the temporary closure of the hiring with reference to the ad. No. 3490/D780. The hiring was opened on 20th April 20XX to fill the vacant position of Assistant Finance Manager and Assistant Manager in the Manufacturing Department. The ad...
1- My name is Angela, working as marketing manager in this company for the last five years and through this letter, I would like to submit my formal request for transfer to New York to the Michigan office of this company. Last month, my husband was transferred to the Michigan office and this is the main reason due to which I have been forced to forward this request of mine....
Sample -1 Re. Complain about the Unprofessional and Negligent Services of the Bank Staff Dear Sir, with reference to the above-cited subject, I am writing to bring your attention to the matter of unprofessional services I confronted in your bank. I believe that any of the services are determined at their best by professional communication and careful tackling of the clients’ problems. I am Silver Soyinka from the [X] and...
Sample -1 I am writing you this letter in response to your email in which you have ordered all the employees of the office to come back and start working again. I regret to say that I will not be coming back and rejoining the office until the pandemic prevails. I did not want to answer you like this but I cannot expose my life to any danger because COVID-19...
1- I hope you will be fine and enjoying the best of health. My name is Rogers and I am writing you this letter in order to forward you a formal request for the issuance of my original A-levels certificates. This can also be verified from the record that I have been a student at your school during the Academic session of 20XX-20XX bearing roll number X. I passed my...
Sample -1 Re. Acknowledging and Responding to the Bad Performance at Work w.r.t Performance Review March-April 20XX Dear Sir, I am writing this letter regarding the recent review report by the Department of Human Resources mentioning the condemnable and recommendable parts of the employees’ performance. I am drafting this letter to acknowledge and respond to the condemnable reviews on my performance. First, I am ashamed of the inconvenience brought about...
1- Re. Replacement of an Olden Computer Dear Marry, I am Sarty, Head Controller in the HR Department of Lenox Hill Group of Companies. I am writing this letter to request you to replace the computer in my office. This computer belongs to former times and is unable to function properly according to the working demands of the office. As you already know that I am Head controller in the...
An office clearance letter is written by the supervisor of the company to confirm the departure and resignation of its former employee. It is usually written in response to the employee’s request in which he demanded a clearance letter from the organization. It is used to certify that the employee’s dues are cleared, and he is free to leave the company on the provided resignation date. A clearance letter is...
1: I hope you will be doing well. Through this letter, I want to share with you the progress of our ongoing project and an unanticipated problem as well. My team was about to complete the project within the stipulated time deadline, and I was happy to see the pace of the project. But suddenly, we came across a problem. I came to know through my storekeeper that the material...
1- Re. Highlighting the Recurring events of Misconduct from QA Office Dear Sir, I am Suzy Rose, a Graphic Designer in Jomer Nell Groups. I am writing this letter to bring your attention to a significant issue. I have an earnest concern on the misconduct by Mr. Hill who works in the Quality Assurance Cell of your company. Being a graphic designer at my company, I was asked to contact...
1- Subject: Proposal for [XYZ] partnership Mr. Andrews, It is my pleasure to write you this letter and through it, I wish to offer you a formal business partnership. Although we are in a good business relationship for more than 10 years now I am feeling that it must be strengthened by means of the partnership. The reason why I chose you for this purpose is that we both share...
1- Subject: Requesting purchase of [X] Dear Sir, I hope you will be fine. I am Andrew, nominated manager of our construction project. Through this letter, I want to inform you that the project is going on at a great pace but we are running short of the pipe supply right now. This is the major problem that is being faced by us nowadays because we are just about to...
1- Subject: Requesting purchase of [NAME] Dear Sir, I am Andrew Hudson, Lab. Technologist in Material Testing Laboratory, Michigan. Through this letter, I want to send you my formal request for purchasing laboratory equipment, flame photometer. Being the owner of this lab, you must know that this instrument is an integral part of every scientific and material testing lab and analysis of various chemicals depends solely on the report obtained...
Sample -1 I am regretfully writing this letter to withdraw my resignation letter with [ABC Company] which was sent by me on [DATE]. Accept my apology while I am informing you that I hereby want to withdraw my resignation. It was a great mistake from my side to take the extreme step and thereby tender the resignation letter. I admit this as a decision which was made in haste and...
Sample -1 I am writing this letter to appreciate your sincere efforts which you have put in the completion of the project “emerald”. On behalf of the whole management, I would like to recognize that apart from set working hours, you people worked extra hours to complete this project within the specified time frame. By means of your professional attitude, this project has been completed one month before the deadline...
Sample -1 I hope you will be fine. I just received your letter about the termination of the contract which was signed between us on [date]. I was shocked to know that our company will no longer be supplying you with the material. Although I personally took a lot of care whenever we sent you the supply but there must have been some negligence by our labor due to which...
1: I am writing you this letter to inform you that you are involved in a violation of our lease agreement which started on [date]. As per the terms and conditions of that lease agreement, you were bound to make minor repairs in addition to the sewerage work which was not working well at that time when we signed the contract. Now, it has been more than one year. Since...