A collection of formal, official and professional letters
Sample Letter -1 Subject: Event cancellation email to hotel management Dear Johnson, First of all let me submit my apology to you for canceling the birthday party event of my beloved son which was scheduled to be held on 20th of August, 20XX at your hotel. I am in the best knowledge of the fact that cancellation of the event at this time is extremely stressful for you and it...
Sample -1 Subject: COVID return to work letter Dear Employees, Being CEO of XYZ Company, first of all, accept my heartiest gratitude due to the reason that we have survived the COVID-19 and that I will be happy to see you all safe and healthy. The period of intensive lockdown was cruel in the sense that it had restricted all of us to our homes and we were not able...
Sample -1 Subject: Notice to staff to adhere to the shift timings Hello everyone! I hope everybody will be fine. This notice is meant for all of you working in the company office regardless of your post. Throughout the last month, I had received a lot of complaints about your negligence towards your work and office timings from your manager. He told me that most of the staff members are...
Sample -1 Subject: Warning to employee for poor dressing and conduct Dear Roger, I am writing you this letter after receiving a bulk of complaints against you by your manager. He told me that you do not follow the dress code as has been prescribed by officials. In addition, you have also been accused of bad conduct with your colleagues. Being a senior employee of this company, I was not...
Sample -1 Subject: Termination letter for unsuccessful probation Dear Williams, I am Stewart, CEO of the company in which you were selected as a probationer six months ago. You are directed to consider this letter as an intimation of termination. I had never thought of writing any employee like this but you know that there are some hard rules settled down by each company and these are to be obeyed...
Sample -1 Subject: warning for inappropriate behavior Dear Johnson, This is Michelle Franklin, MS of Holy mental hospital, Michigan and I am writing you this letter to inform you that you are at the danger of losing your status as a registered patient in this hospital. No doubt I am working on an administrative position but being a doctor, I do care for my patients and always concerned about their...
A letter to maintain cleanliness in the work environment is written by a supervisor or another employee working at a higher post. It is addressed to the staff members of the company, who have been ignoring the basic cleanliness habits which need to be obtained in the workplace. The letter will justify the occurrence of the act and provide guidance as well as possible instructions to be followed. We know...
In order to maintain a clean and hygienic environment in the workplace, a letter for Office Cleanliness Policy is written by the company’s supervising employee. It is written to the staff members with some intended cleanliness instructions set forth by the company. All the addressed employees must follow the regulations to minimize the effect of unprofessional values in workplaces. A cleaned working atmosphere can contribute to a productive approach. And,...
A memo on Office Spring Cleaning is written by an employee in which he/she informs the rest of the staff members about the upcoming spring-cleaning day. The employee tells the workers to follow some ground rules as a set of instructions to make the spring cleaning productive. The letter must highlight the date and reason for spring cleaning to be observed. Devising a memo for staff members can be beneficial...
An announcement letter for office cleanup day is written by the supervisor of the company, in which he advises all the staff members about the upcoming cleanup day to be held on the given date. He may provide the necessary instructions to be taken on that day and advise the staff members to maintain professionalism and good behavior. Any institute may observe a cleanup day. And it is a better...
Events are categorized into organizational, leisure, cultural and personal events. These all categories are further divided into a variety of sub-categories depending on nature and type. The recipe for the success of all kind of events is planning and management. They are the most important factors. Various pitfalls in event planning like estimate inaccuracy, misunderstanding of requirement, lack of team coordination, cost control, and inefficient customer service should be surmounted....
A warning letter for not wearing safety shoes in the work environment is written by the manager or the higher authorities of an organization. It notifies the employee to ensure the safety precautions set forth by the company so he/she can adhere to the decorum of the organization. The letter will justify the violation and the worker will be asked to correct his behavior. If the company has directed its...
A literature club is an organization for students exclusively interested in a culture like dramas, films, poetry, novels, internet culture etc. for which debates and discussions and forums are held. It results in various grooming activities in the form of a pyramid. This pyramid consists of self-confidence, speaking power, decision making power, awareness of social and economic issues, fair dealing and understanding of the nature and type of problem. These...
When an employee fails to wear Personal Protective Equipment as safety protection against any misfortune, then the company writes a warning letter to address his misconduct. This letter will warn the employee of the consequences of violating the rules and how it can lead to disciplinary action against him. The supervisor will further express the importance of wearing protective equipment and how sticking to the safety rules of the company...
Sample -1 Dear all, Being the CEO of the company I am going to implement the policy as subjected above from now onward. The matter was brought into my notice by your branch manager that, while talking about the politics and your favorite political leaders, most of you lose your temperament and become emotional. Here at ABC marketing company, it is the part of our policy that employees will not...
A warning letter for not wearing a uniform is written by a supervisor or an employee at a higher post. It addresses another employee because he may have violated the company’s rules of uniform selection and failed to wear formal attire at the workplace. The letter may highlight the occurrence of misconduct and the possible consequences which may take place if the conduct is repetitive. Any employee can go through...
A complaint letter is written to formally address any grievance, fault, or non-satisfaction regarding any product or service. Complaint letters should not open up with a threatening tone rather it should show your concern regarding the unsatisfactory product or service you had received so that the other party may make improvements in it. The addressee of the letter should state the complaint clearly and concisely. Exaggeration should be avoided. Complaint...
When an employee is found without a helmet in the work environment, provided that the helmet is an essential part of his safety uniform, then a warning letter against his misconduct must be generated. It may be evident that the employee had done the violation unintentionally, but a warning letter like this must justify his fault. This letter will further clarify the occurrence of his conduct. And when the employee...
Sample -1 Subject: Donation thank you letter Dear Williams, I hope you will be doing well these days. My name is Johnson, CEO of The Citizens Foundation, Michigan and I want to say thank you on behalf of my whole team for your continuous support towards foundation which has recently been witnessed in the form of a donation of US$5000/- for making the lives of needy children better and enabling...
Sample -1 Dear Anderson, Here is Lee, the branch manager of stars marketing company. Through this letter, I want to seek your apology on behalf of my company. I cannot measure the extent of inconvenience that has been caused to you by the negligence of Ms. Sara, who is working as customer service representatives in our company. I want to mention here that upon receiving your request on the 12th...